Overview
Marketing Project Coordinator supports the execution of marketing initiatives by ensuring projects move smoothly through established workflows. Reporting to the Senior Marketing Project Manager, this role focuses on task coordination, project hygiene, documentation, and communication to enable on-time delivery across campaigns, content, events, and digital initiatives. The Project Coordinator plays a critical support role in maintaining visibility, accuracy, and consistency across marketing projects.
Responsibilities
Support marketing projects from kickoff through completion by coordinating tasks, timelines, and deliverables within Asana or similar tools
Coordinate execution of the product go-live process by managing task checklists, timelines, and dependencies across cross-functional teams
Facilitate go-live status updates and readiness reviews to ensure visibility and accountability across stakeholders
Maintain accurate project plans, task assignments, dependencies, and due dates to ensure project visibility and accountability
Track task progress and follow up with team members to ensure deliverables stay on schedule
Prepare agendas, capture notes, and document action items for project meetings and status reviews
Assist in maintaining campaign and project calendars to ensure deadlines and milestones are clearly communicated
Update project documentation, creative briefs, and asset records to ensure strong project hygiene
Support workload tracking by updating task status and flagging potential capacity issues to the Senior Marketing Project Manager
Assist with vendor coordination, file management, and basic workload tracking
Compile and distribute project status updates and reports under the direction of the Senior Marketing Project Manager
Ensure adherence to established workflows, templates, and project standards across marketing teams
Qualifications
1–3 years of experience in project coordination, marketing support, or administrative roles
Experience working with project management or task-tracking tools (Asana, Wrike, Monday, etc.) preferred
Strong organizational skills with exceptional attention to detail
A bility to work effectively in a deadline-driven work environment, where multitasking while maintaining quality is critical .
Clear written and verbal communication skills
Ability to manage multiple tasks in a deadline-driven environment
Proactive, reliable, and comfortable interacting with senior team members
Familiarity with entertainment lighting or Audio-Visual products and marketplace preferred .
Physical Demands While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk; and stoop, kneel, crouch or crawl. The employee is occasionally required to sit and climb or balance. The employee must regularly lift and/or move up to ten pounds, and/or lift/move up to fifteen pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Working Conditions Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels from printers and other peripherals.
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Responsibilities
Support marketing projects from kickoff through completion by coordinating tasks, timelines, and deliverables within Asana or similar tools
Coordinate execution of the product go-live process by managing task checklists, timelines, and dependencies across cross-functional teams
Facilitate go-live status updates and readiness reviews to ensure visibility and accountability across stakeholders
Maintain accurate project plans, task assignments, dependencies, and due dates to ensure project visibility and accountability
Track task progress and follow up with team members to ensure deliverables stay on schedule
Prepare agendas, capture notes, and document action items for project meetings and status reviews
Assist in maintaining campaign and project calendars to ensure deadlines and milestones are clearly communicated
Update project documentation, creative briefs, and asset records to ensure strong project hygiene
Support workload tracking by updating task status and flagging potential capacity issues to the Senior Marketing Project Manager
Assist with vendor coordination, file management, and basic workload tracking
Compile and distribute project status updates and reports under the direction of the Senior Marketing Project Manager
Ensure adherence to established workflows, templates, and project standards across marketing teams
Qualifications
1–3 years of experience in project coordination, marketing support, or administrative roles
Experience working with project management or task-tracking tools (Asana, Wrike, Monday, etc.) preferred
Strong organizational skills with exceptional attention to detail
A bility to work effectively in a deadline-driven work environment, where multitasking while maintaining quality is critical .
Clear written and verbal communication skills
Ability to manage multiple tasks in a deadline-driven environment
Proactive, reliable, and comfortable interacting with senior team members
Familiarity with entertainment lighting or Audio-Visual products and marketplace preferred .
Physical Demands While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk; and stoop, kneel, crouch or crawl. The employee is occasionally required to sit and climb or balance. The employee must regularly lift and/or move up to ten pounds, and/or lift/move up to fifteen pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Working Conditions Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels from printers and other peripherals.
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