Marketing Project Manager
The ASU Outreach Hub is a nonprofit organization that supports the outreach and transactional needs of the ASU public enterprise through marketing and engagement solutions that advance the university and strengthen its brand. It specializes in paid media outreach, data-driven insights and outreach to alumni, donors and targeted corporations.
The Marketing Project Manager (MPM) is a key contributor in the marketing project management team within the Outreach Hub. They are responsible for the smooth workflow and timely delivery of assigned projects, and work closely with a team of designers, writers, and internal partners, as well as external vendors, to meet project goals and objectives. The MPM manages project intake requests, defines project scope, develops project plans and assigns projects and work, facilitating kickoffs and reviews, while managing shifting priorities and competing deadlines. The MPM serves as a strategic problem solver who assesses project needs and goals, assesses capacity of team participants, develops solutions, and works collaboratively to make informed decisions to meet deadlines.
The MPM is an advanced project manager who leads the optimization of processes by identifying and maximizing utilization of project management tools and technologies. With a focus to continually improve and advance the work of the collective marketing project management team, the MPM will implement efficiencies that support Outreach Hub workload at scale. Additionally, the MPM is responsible for the hiring, onboarding, coaching, and development of student worker(s) who support the needs of the team.
What you’ll do
Works closely with Outreach Hub team members to manage and coordinate the production of marketing collateral, campaigns, publications, web and digital properties, social media, and other materials to execute strategic goals for teams across ASU Enterprise Partners and Arizona State University, keeping projects on time and on budget
Tracks resources, timelines and financials/budgets associated with each project; problem-solves to discover resolutions to keep projects moving to meet client expectations
Balances established workflows and processes with client needs and team capacity, solving problems and making on-the-spot decisions to accomplish goals; looks for tools and technologies to support expanding project volume
Leads cross-functional team alignment with the Outreach Hub team, including internal colleagues, and external vendors; regularly and actively collaborates to achieve deliverables
Proactively informs leaders when deadlines are at risk or bandwidth is stretched beyond project viability
Leads stand-up meetings, project collaboration meetings, and project priority meetings to ensure projects are progressing, new projects are accounted for and assessed, and cross-team collaboration is smooth, efficient and effective
Collaborates, shares/gains other best practices, and extends influence across other project management teams in the ASU ecosystem, including ASU Enterprise Brand Strategy and Management
Takes lead in evaluating new/emerging project management solutions and technologies such as AI, automations, data analytics, reporting/dashboards and/or other technologies and tools that help the team advance our work
Works with leadership to identify opportunities to improve the processes within the Outreach Hub to support execution for marketing campaigns for large and complex initiatives with wide reaching impact; troubleshoots project bottlenecks and proactively informs and engages stakeholders
Serves as a go-to resource regarding best-in-class project management methods, use of tech and tools and advanced approaches to project intake, project management, and project completion
Works creatively and analytically in a problem-solving environment demonstrating teamwork, innovation, and excellence
Uses industry-standard project management (PM) methods and approaches to problem solve, and develops policies and procedures to optimize and track workflows to meet Outreach Hub marketing needs
Responsible for hiring, training, coaching, and evaluating 1-2 student workers
Other duties as assigned
What you'll need
Highly trained in project management, uses multiple PM principles, practices, methods, techniques and frameworks to solve problems
Comfortable with shifts in priorities, continual change and agility to see the entire project volume landscape
Ability and experience working with management to regularly assess tools, systems and technologies that allow the team to optimize and track workflow, and drive cross functional team alignment, as well as increased capacity
Skilled relationship builder, a champion of teamwork and collaboration, and uses a people-first approach to leverage project management tools to build solutions and enhance the team's working experience and effectiveness
Strong organizational, goal setting, and time management skills with the ability to set priorities, multi-task, and meet deadlines
Creative and critical thinking skills; and high attention to detail
Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone
Skilled in supervising the activities of student workers, including hiring, performance evaluations, professional development, directing daily activities, training, scheduling, etc.
Skilled in exercising a high degree of judgment and diplomacy
Working knowledge of print and digital marketing and communications vehicles and production processes
Advanced knowledge of Microsoft Office suite
Advanced knowledge of project management systems (i.e. Wrike, Asana, Jira, Workfront, etc.)
Relevant qualifications
Bachelor’s degree in a related field
Five years of experience in roles supporting marketing project management, including:
3 + years’ experience working on a high-volume project team (in-house marketing or agency experience, preferred)
At least two years of supervisory experience
Working knowledge and application of agile, waterfall, scrum, and other project management processes
Proven experience with process improvements/workflow optimizations
Demonstratable experience in managing and prioritizing multiple tasks and deadlines, and working collaboratively in a fast-paced, dynamic team environment
Preferred education and experience
Project Management Professional (PMP) certification
Advanced education in Project Management, Business, or Marketing
Preferred skills and abilities
Advanced knowledge of Wrike project management system
Experience with MarTech and/or project management specific tools and technologies
Experience evaluating and enhancing project management approaches to support growth at scale
Benefits
Hybrid work schedule. We work from home two days a week!
Comprehensive benefits package, including medical, dental, and vision insurance
401(k) plan with matching employer contribution
22 days of vacation time
11 holidays, including your birthday
Parental leave
Significant tuition reductions
Professional development is highly valued at ASU Enterprise Partners, where employees are encouraged to look across the organization and nurture new areas of interest
$30 bi-weekly cell phone reimbursement
At ASU Enterprise Partners:
ASU Enterprise Partners is a nonprofit organization whose mission is to provide an ecosystem of services to create solutions and generate resources to extend Arizona State University’s reach and advance its charter. ASU Enterprise Partners supports ASU and several affiliates, including the ASU Foundation for a New American University, ASU Outreach Hub, ASURE, NEWSWELL, Skysong Innovations and University Realty.
ASU Enterprise Partners is home to several Centers of Excellence whose purpose is to provide professional services to its affiliates. The Centers of Excellence include Finance, General Counsel, Investments, Public Relations and Strategic Communications, Human Resources, Facilities and Operations, Data Analytics and Insights Planning, Budgeting and Strategy, and Technology and Solutions.
At ASU Enterprise Partners
We serve
ASU and one another with integrity, trust and compassion
We engage
step up, own it, collaborate
We innovate.
continuously, fearlessly, make decisions and take risks
We care
that everyone feels respected and valued for who they are
ASU Enterprise Partners is an Equal Opportunity Employer
#J-18808-Ljbffr
The Marketing Project Manager (MPM) is a key contributor in the marketing project management team within the Outreach Hub. They are responsible for the smooth workflow and timely delivery of assigned projects, and work closely with a team of designers, writers, and internal partners, as well as external vendors, to meet project goals and objectives. The MPM manages project intake requests, defines project scope, develops project plans and assigns projects and work, facilitating kickoffs and reviews, while managing shifting priorities and competing deadlines. The MPM serves as a strategic problem solver who assesses project needs and goals, assesses capacity of team participants, develops solutions, and works collaboratively to make informed decisions to meet deadlines.
The MPM is an advanced project manager who leads the optimization of processes by identifying and maximizing utilization of project management tools and technologies. With a focus to continually improve and advance the work of the collective marketing project management team, the MPM will implement efficiencies that support Outreach Hub workload at scale. Additionally, the MPM is responsible for the hiring, onboarding, coaching, and development of student worker(s) who support the needs of the team.
What you’ll do
Works closely with Outreach Hub team members to manage and coordinate the production of marketing collateral, campaigns, publications, web and digital properties, social media, and other materials to execute strategic goals for teams across ASU Enterprise Partners and Arizona State University, keeping projects on time and on budget
Tracks resources, timelines and financials/budgets associated with each project; problem-solves to discover resolutions to keep projects moving to meet client expectations
Balances established workflows and processes with client needs and team capacity, solving problems and making on-the-spot decisions to accomplish goals; looks for tools and technologies to support expanding project volume
Leads cross-functional team alignment with the Outreach Hub team, including internal colleagues, and external vendors; regularly and actively collaborates to achieve deliverables
Proactively informs leaders when deadlines are at risk or bandwidth is stretched beyond project viability
Leads stand-up meetings, project collaboration meetings, and project priority meetings to ensure projects are progressing, new projects are accounted for and assessed, and cross-team collaboration is smooth, efficient and effective
Collaborates, shares/gains other best practices, and extends influence across other project management teams in the ASU ecosystem, including ASU Enterprise Brand Strategy and Management
Takes lead in evaluating new/emerging project management solutions and technologies such as AI, automations, data analytics, reporting/dashboards and/or other technologies and tools that help the team advance our work
Works with leadership to identify opportunities to improve the processes within the Outreach Hub to support execution for marketing campaigns for large and complex initiatives with wide reaching impact; troubleshoots project bottlenecks and proactively informs and engages stakeholders
Serves as a go-to resource regarding best-in-class project management methods, use of tech and tools and advanced approaches to project intake, project management, and project completion
Works creatively and analytically in a problem-solving environment demonstrating teamwork, innovation, and excellence
Uses industry-standard project management (PM) methods and approaches to problem solve, and develops policies and procedures to optimize and track workflows to meet Outreach Hub marketing needs
Responsible for hiring, training, coaching, and evaluating 1-2 student workers
Other duties as assigned
What you'll need
Highly trained in project management, uses multiple PM principles, practices, methods, techniques and frameworks to solve problems
Comfortable with shifts in priorities, continual change and agility to see the entire project volume landscape
Ability and experience working with management to regularly assess tools, systems and technologies that allow the team to optimize and track workflow, and drive cross functional team alignment, as well as increased capacity
Skilled relationship builder, a champion of teamwork and collaboration, and uses a people-first approach to leverage project management tools to build solutions and enhance the team's working experience and effectiveness
Strong organizational, goal setting, and time management skills with the ability to set priorities, multi-task, and meet deadlines
Creative and critical thinking skills; and high attention to detail
Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone
Skilled in supervising the activities of student workers, including hiring, performance evaluations, professional development, directing daily activities, training, scheduling, etc.
Skilled in exercising a high degree of judgment and diplomacy
Working knowledge of print and digital marketing and communications vehicles and production processes
Advanced knowledge of Microsoft Office suite
Advanced knowledge of project management systems (i.e. Wrike, Asana, Jira, Workfront, etc.)
Relevant qualifications
Bachelor’s degree in a related field
Five years of experience in roles supporting marketing project management, including:
3 + years’ experience working on a high-volume project team (in-house marketing or agency experience, preferred)
At least two years of supervisory experience
Working knowledge and application of agile, waterfall, scrum, and other project management processes
Proven experience with process improvements/workflow optimizations
Demonstratable experience in managing and prioritizing multiple tasks and deadlines, and working collaboratively in a fast-paced, dynamic team environment
Preferred education and experience
Project Management Professional (PMP) certification
Advanced education in Project Management, Business, or Marketing
Preferred skills and abilities
Advanced knowledge of Wrike project management system
Experience with MarTech and/or project management specific tools and technologies
Experience evaluating and enhancing project management approaches to support growth at scale
Benefits
Hybrid work schedule. We work from home two days a week!
Comprehensive benefits package, including medical, dental, and vision insurance
401(k) plan with matching employer contribution
22 days of vacation time
11 holidays, including your birthday
Parental leave
Significant tuition reductions
Professional development is highly valued at ASU Enterprise Partners, where employees are encouraged to look across the organization and nurture new areas of interest
$30 bi-weekly cell phone reimbursement
At ASU Enterprise Partners:
ASU Enterprise Partners is a nonprofit organization whose mission is to provide an ecosystem of services to create solutions and generate resources to extend Arizona State University’s reach and advance its charter. ASU Enterprise Partners supports ASU and several affiliates, including the ASU Foundation for a New American University, ASU Outreach Hub, ASURE, NEWSWELL, Skysong Innovations and University Realty.
ASU Enterprise Partners is home to several Centers of Excellence whose purpose is to provide professional services to its affiliates. The Centers of Excellence include Finance, General Counsel, Investments, Public Relations and Strategic Communications, Human Resources, Facilities and Operations, Data Analytics and Insights Planning, Budgeting and Strategy, and Technology and Solutions.
At ASU Enterprise Partners
We serve
ASU and one another with integrity, trust and compassion
We engage
step up, own it, collaborate
We innovate.
continuously, fearlessly, make decisions and take risks
We care
that everyone feels respected and valued for who they are
ASU Enterprise Partners is an Equal Opportunity Employer
#J-18808-Ljbffr