Overview
Marketing Assistant at a Full-Service Advertising Agency
The Marketing Assistant supports the agency owners in coordinating client marketing initiatives, managing design and advertising projects, assisting with reporting and budgeting, and ensuring timely communication across clients, vendors, and internal teams. This role requires strong organizational skills, attention to detail, creativity, and the ability to thrive in a fast-paced agency environment.
Main Responsibilities
Assist agency owners with day-to-day coordination and management of client accounts, marketing budgets, design projects, and reporting
Manage multiple projects at once, ensuring timelines and deliverables stay on track
Communicate quickly and professionally via email and phone with clients, media representatives, vendors, and internal team members
Assist in developing, organizing, and presenting reports based on collected marketing data
Proofread, write, and edit content and marketing copy as needed
Maintain accurate file organization, data tracking, and detailed records across all accounts
Assist with invoice reconciliation and documentation
Support ordering and coordination of print materials
Occasional overnight travel for client meetings (with agency owners) is required
Occasional overtime may be required based on project deadlines and client needs
Required Knowledge and Abilities
Proficiency in Asana (task and project management)
Strong typing skills and high attention to detail
Prior marketing experience preferred
Strong computer proficiency and comfort learning new tools quickly
Advanced experience with:
Microsoft Word, Excel, PowerPoint, Access
Email platforms and search engines
Google Drive / Google Workspace
Proficiency in Adobe Creative Suite (current versions); experience with other design, video, web, and multimedia software is a plus
Front-end development familiarity (HTML/CSS) is a plus
Excellent written and verbal communication skills
Strong English grammar and proofreading skills; ability to suggest edits and write copy when needed
Ability to prioritize, multitask, and work efficiently under deadlines
Professional, positive attitude and ability to work well with others
Strong time management and reliability
Ability to handle sensitive and confidential information professionally
Key Traits for Success The ideal candidate thrives in a fast-paced, high-expectation environment and brings a professional, solution-oriented mindset to their work. Success in this role requires:
Adaptability: Ability to adjust quickly to changing priorities, client needs, and deadlines without losing focus or quality.
Initiative: Self-motivated and proactive, with the ability to identify needs and act without constant direction.
Strong Follow-Through: Consistently sees tasks through to completion with accuracy, accountability, and attention to detail.
Client-First Mindset: Maintains professionalism and composure when receiving client feedback, understanding that preferences and revisions are part of delivering excellent service.
Emotional Resilience: Comfortable receiving direct feedback without taking it personally; remains solutions-focused under pressure.
Team Collaboration: Works closely and effectively with team members, contributing to a positive, respectful, and results-driven environment.
Commitment & Reliability: Dedicated to high-quality work, dependable, and invested in building a long-term career—not just filling a role.
Flexibility: Willing and able to accommodate occasional late nights and travel as business needs require.
What Success Looks Like (30/60/90 Days)
30 Days: Comfortable managing Asana tasks, client communication, file organization, and assisting with reporting and proposals.
60 Days: Independently managing project timelines, coordinating with vendors/media reps, and producing draft reports/proposals with minimal edits needed.
90 Days: Confidently running day-to-day project coordination, improving systems/organization, and proactively identifying client/project needs.
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The Marketing Assistant supports the agency owners in coordinating client marketing initiatives, managing design and advertising projects, assisting with reporting and budgeting, and ensuring timely communication across clients, vendors, and internal teams. This role requires strong organizational skills, attention to detail, creativity, and the ability to thrive in a fast-paced agency environment.
Main Responsibilities
Assist agency owners with day-to-day coordination and management of client accounts, marketing budgets, design projects, and reporting
Manage multiple projects at once, ensuring timelines and deliverables stay on track
Communicate quickly and professionally via email and phone with clients, media representatives, vendors, and internal team members
Assist in developing, organizing, and presenting reports based on collected marketing data
Proofread, write, and edit content and marketing copy as needed
Maintain accurate file organization, data tracking, and detailed records across all accounts
Assist with invoice reconciliation and documentation
Support ordering and coordination of print materials
Occasional overnight travel for client meetings (with agency owners) is required
Occasional overtime may be required based on project deadlines and client needs
Required Knowledge and Abilities
Proficiency in Asana (task and project management)
Strong typing skills and high attention to detail
Prior marketing experience preferred
Strong computer proficiency and comfort learning new tools quickly
Advanced experience with:
Microsoft Word, Excel, PowerPoint, Access
Email platforms and search engines
Google Drive / Google Workspace
Proficiency in Adobe Creative Suite (current versions); experience with other design, video, web, and multimedia software is a plus
Front-end development familiarity (HTML/CSS) is a plus
Excellent written and verbal communication skills
Strong English grammar and proofreading skills; ability to suggest edits and write copy when needed
Ability to prioritize, multitask, and work efficiently under deadlines
Professional, positive attitude and ability to work well with others
Strong time management and reliability
Ability to handle sensitive and confidential information professionally
Key Traits for Success The ideal candidate thrives in a fast-paced, high-expectation environment and brings a professional, solution-oriented mindset to their work. Success in this role requires:
Adaptability: Ability to adjust quickly to changing priorities, client needs, and deadlines without losing focus or quality.
Initiative: Self-motivated and proactive, with the ability to identify needs and act without constant direction.
Strong Follow-Through: Consistently sees tasks through to completion with accuracy, accountability, and attention to detail.
Client-First Mindset: Maintains professionalism and composure when receiving client feedback, understanding that preferences and revisions are part of delivering excellent service.
Emotional Resilience: Comfortable receiving direct feedback without taking it personally; remains solutions-focused under pressure.
Team Collaboration: Works closely and effectively with team members, contributing to a positive, respectful, and results-driven environment.
Commitment & Reliability: Dedicated to high-quality work, dependable, and invested in building a long-term career—not just filling a role.
Flexibility: Willing and able to accommodate occasional late nights and travel as business needs require.
What Success Looks Like (30/60/90 Days)
30 Days: Comfortable managing Asana tasks, client communication, file organization, and assisting with reporting and proposals.
60 Days: Independently managing project timelines, coordinating with vendors/media reps, and producing draft reports/proposals with minimal edits needed.
90 Days: Confidently running day-to-day project coordination, improving systems/organization, and proactively identifying client/project needs.
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