Executive Personal Assistant
The Grapevine Agency, Westlake Village, California, United States, 91361
Overview
Executive/ Personal Assistant to HNW Individual and Couple Location: Westlake Village / Malibu, CA Schedule: Monday–Friday, 9:00 AM–5:00 PM or 6:00 PM Compensation: Hourly, DOE, up to $60/hour Benefits: Not offered initially; benefits to be introduced after a 90-day period as a stipend Status: Full-time, in-person MUST have excellent tech skills and know Crestron and Lutron, PC and MC and all technologies We are seeking a warm, reliable, and highly organized Personal Assistant to support an ultra-high-net-worth individual and couple with day-to-day personal, household, and administrative needs. This is a fully in-person role requiring a calm presence, strong follow-through, and a genuine interest in supporting others. The ideal candidate is service-oriented and emotionally intuitive, with strong administrative skills and hands-on experience supporting smart homes, along with comfort working across both Mac and PC environments. Key Responsibilities
Personal & Household Support: Manage daily personal and household logistics; drive principal(s) to appointments, errands, Costco, and city outings; handle shopping, returns, dry cleaning, and general errands; coordinate party planning, reservations, invitations, and RSVPs; manage calendars and respond to invitations; research restaurants, classes, and activities; pick up items or accompany principal(s) as needed; light organization of personal belongings and living spaces (excluding office areas); manage household food, supplies, and essentials; pharmacy pickups and organization of medications for principal(s). Administrative, Technical & Smart Home Support: Perform data entry and digital filing across Mac and PC systems; maintain organized digital folders for documents, correspondence, and records; assist with email organization and light correspondence; write and track checks; manage simple payment workflows; support light accounting tasks, including expense tracking and categorization (not full bookkeeping); maintain basic spreadsheets, lists, and logs; scan, upload, and archive documents; translate verbal ideas into clear to-do lists and organized action items; operate and support smart home systems (lighting, climate, security, audio/visual, Wi-Fi, appliances), including basic troubleshooting and coordination with vendors when needed; provide day-to-day tech support, including Apple products, iOS, Mac OS, and general device setup. Qualifications
Prior experience as a Personal Assistant, Executive Assistant, or similar support role Demonstrated experience working in smart home environments High proficiency with Mac, PC, iOS, and common office software Comfortable supporting technology, devices, and home systems Experience with digital filing, spreadsheets, and basic financial tracking Valid driver’s license and clean driving record High level of discretion, professionalism, and reliability Calm, patient, and service-oriented demeanor Ideal Candidate Traits
Compassionate, grounded, and emotionally intuitive Technically confident and unflappable when troubleshooting Organized without being rigid or controlling Comfortable balancing interpersonal support with independent execution Trustworthy, adaptable, and proactive Genuinely enjoys supporting people and creating ease in daily life
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Executive/ Personal Assistant to HNW Individual and Couple Location: Westlake Village / Malibu, CA Schedule: Monday–Friday, 9:00 AM–5:00 PM or 6:00 PM Compensation: Hourly, DOE, up to $60/hour Benefits: Not offered initially; benefits to be introduced after a 90-day period as a stipend Status: Full-time, in-person MUST have excellent tech skills and know Crestron and Lutron, PC and MC and all technologies We are seeking a warm, reliable, and highly organized Personal Assistant to support an ultra-high-net-worth individual and couple with day-to-day personal, household, and administrative needs. This is a fully in-person role requiring a calm presence, strong follow-through, and a genuine interest in supporting others. The ideal candidate is service-oriented and emotionally intuitive, with strong administrative skills and hands-on experience supporting smart homes, along with comfort working across both Mac and PC environments. Key Responsibilities
Personal & Household Support: Manage daily personal and household logistics; drive principal(s) to appointments, errands, Costco, and city outings; handle shopping, returns, dry cleaning, and general errands; coordinate party planning, reservations, invitations, and RSVPs; manage calendars and respond to invitations; research restaurants, classes, and activities; pick up items or accompany principal(s) as needed; light organization of personal belongings and living spaces (excluding office areas); manage household food, supplies, and essentials; pharmacy pickups and organization of medications for principal(s). Administrative, Technical & Smart Home Support: Perform data entry and digital filing across Mac and PC systems; maintain organized digital folders for documents, correspondence, and records; assist with email organization and light correspondence; write and track checks; manage simple payment workflows; support light accounting tasks, including expense tracking and categorization (not full bookkeeping); maintain basic spreadsheets, lists, and logs; scan, upload, and archive documents; translate verbal ideas into clear to-do lists and organized action items; operate and support smart home systems (lighting, climate, security, audio/visual, Wi-Fi, appliances), including basic troubleshooting and coordination with vendors when needed; provide day-to-day tech support, including Apple products, iOS, Mac OS, and general device setup. Qualifications
Prior experience as a Personal Assistant, Executive Assistant, or similar support role Demonstrated experience working in smart home environments High proficiency with Mac, PC, iOS, and common office software Comfortable supporting technology, devices, and home systems Experience with digital filing, spreadsheets, and basic financial tracking Valid driver’s license and clean driving record High level of discretion, professionalism, and reliability Calm, patient, and service-oriented demeanor Ideal Candidate Traits
Compassionate, grounded, and emotionally intuitive Technically confident and unflappable when troubleshooting Organized without being rigid or controlling Comfortable balancing interpersonal support with independent execution Trustworthy, adaptable, and proactive Genuinely enjoys supporting people and creating ease in daily life
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