Performs complex professional work developing, leading, organizing, scheduling, coordinating, and managing a variety of community events, special events, programs, and activities. Exercises independent decision-making at events. Performs other related work as required. Work is performed under general supervision.
Responsibilities
Plans, organizes, leads, conducts, and implements a variety of community events, including festivals, concerts, parades, commemorations, markets, and similar events and activities.
Develops, schedules, and implements event programming aligned with community goals.
Oversees on-site event setup, operations, troubleshooting, and breakdown.
Serves as on-site point of contact during events.
Oversees day-to-day activities of assigned staff and volunteers, including work assignments, performance feedback, and coordination of event-related duties.
Provides on-site supervision during events, including coordinating staff and volunteers, resolving issues, and ensuring safe and successful event operations.
Corresponds and coordinates with other City departments, residents, volunteers, civic organizations, merchants and businesses, colleges, schools, non-profits, community partners, and other groups, organizations, and foundations.
Procures equipment, services, and supplies for community events and programs.
Works closely with other City staff and vendors to coordinate event marketing, programming, and logistics.
Prepares and updates vendor registration and event participation forms.
Prepares related public announcements information and assists with media relations and marketing on marketing plan and related assets.
Prepares and reviews budgets for each event.
Evaluates community events and programs and prepares post-event reports including attendance, financial summary, performance metrics, and suggested improvements.
Coordinates event permitting, insurance requirements, licenses, and compliance with City, County, and State regulations.
Ensures events comply with safety standards, ADA requirements, fire codes and local ordinances.
Coordinates with police, fire, and emergency management as needed.
Related Tasks
Prepares performance and sponsorship agreements.
Coordinates purchasing and procurement of goods and services.
Prepares purchase requisitions and related procurement processes.
Prepares and updates a manual and information for each event.
Cooperates with other staff members in coordinating community-wide events.
Performs related tasks as required.
Knowledge Of
Principles, practices, and techniques of community event planning, coordination, and execution
Programming and scheduling of community events aligned with community goals
Event operations, logistics, and on-site coordination for large and small-scale public events
Budget preparation, cost tracking, and financial reporting for events
Vendor coordination, procurement processes, and contract administration
Event permitting, insurance requirements, and licensing processes
Applicable City, County, and State regulations related to public events
Safety standards, ADA requirements, fire codes, and local ordinances related to events
Marketing, public information, and promotional practices for community events
Recordkeeping, reporting, and post-event evaluation methods
Skilled In
Planning, organizing, and implementing multiple community events simultaneously
Coordinating on-site event operations, including setup, troubleshooting, and breakdown
Supervising staff and volunteers, including work assignments and performance feedback
Communicating and coordinating with diverse stakeholders, including City departments, vendors, community organizations, and the public
Preparing event-related documents such as registration forms, participation forms, manuals, and agreements
Preparing budgets, financial summaries, and post-event reports
Coordinating purchasing, procurement, and requisition processes
Assisting with event marketing, media coordination, and promotional materials
Managing vendor and sponsorship relationships
Using office productivity tools and systems to manage schedules, records, and communications
Ability To
Lead and manage community events from planning through completion
Serve as the on-site point of contact and make timely decisions during events
Coordinate and supervise staff and volunteers in fast-paced, public environments
Establish and maintain effective working relationships with City staff, vendors, community partners, and the general public
Work collaboratively with police, fire, emergency management, and regulatory agencies
Ensure compliance with safety, accessibility, and regulatory requirements
Evaluate event effectiveness and identify areas for improvement
Handle multiple priorities and meet deadlines under changing conditions
Communicate clearly and professionally in written and verbal formats
Work flexible hours, including nights, weekends, and holidays, as required for events
High School Diploma or GED equivalent
Three (3) years of progressively responsible experience in event planning, community programming, special events, or related administrative support, including contract administration, records management, procurement support, and event coordination
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, and Outlook), including preparing correspondence, maintaining records, and accurately processing administrative documents
Preferred Qualifications
Bachelor’s degree in Event Management, Public Administration, Parks & Recreation, Hospitality/Tourism, Communications, Marketing, or a closely related field
Experience in community events planning or special events coordination in a municipal or governmental setting
CPRP, CPRE, or CSEP certification
Special Requirements
Possession of a valid State of Florida driver's license with no more than six (6) points in the last three (3) years.
Must be available to work nights, weekends, and holidays.
Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree.
Post Offer Pre-employment Screening Requirements Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:
Criminal Background Check
Employment Verification
Motor Vehicle Report (MVR) Check
Drug and Alcohol Screening
Physical and Environmental Demands and Conditions The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Occasionally moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
Continuously remaining in a stationary position, often standing, or sitting for prolonged periods.
Continuously moving about within the immediate work area to accomplish tasks.
Occasionally moving from one worksite to another.
Occasionally adjusting or moving objects up to 20 pounds in all directions.
Continuously communicating with others to exchange information.
Continuously repeating motions that may include the wrists, hands and/or fingers.
Continuously operating a computer and other equipment using motions requiring manual dexterity or fine motor skills.
Occasionally operating motor vehicles or heavy equipment.
Continuously assessing the accuracy, neatness and thoroughness of the work assigned.
Continuously observing details accurately and identifying variances.
Occasionally lifting or carrying objects 20 pounds or less.
Occasionally pushing or pulling objects 20 pounds or less.
Continuously working in a normal office environment with few physical discomforts.
Occasionally working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation or the like.
Occasionally working in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions.
Occasionally working in an outdoor area where exposure to animals, reptiles and/or insects may occur.
Occasionally working with equipment or performing procedures where carelessness would probably result in minor cuts, bruises or muscle pulls.
Continuously regular in office attendance.
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Responsibilities
Plans, organizes, leads, conducts, and implements a variety of community events, including festivals, concerts, parades, commemorations, markets, and similar events and activities.
Develops, schedules, and implements event programming aligned with community goals.
Oversees on-site event setup, operations, troubleshooting, and breakdown.
Serves as on-site point of contact during events.
Oversees day-to-day activities of assigned staff and volunteers, including work assignments, performance feedback, and coordination of event-related duties.
Provides on-site supervision during events, including coordinating staff and volunteers, resolving issues, and ensuring safe and successful event operations.
Corresponds and coordinates with other City departments, residents, volunteers, civic organizations, merchants and businesses, colleges, schools, non-profits, community partners, and other groups, organizations, and foundations.
Procures equipment, services, and supplies for community events and programs.
Works closely with other City staff and vendors to coordinate event marketing, programming, and logistics.
Prepares and updates vendor registration and event participation forms.
Prepares related public announcements information and assists with media relations and marketing on marketing plan and related assets.
Prepares and reviews budgets for each event.
Evaluates community events and programs and prepares post-event reports including attendance, financial summary, performance metrics, and suggested improvements.
Coordinates event permitting, insurance requirements, licenses, and compliance with City, County, and State regulations.
Ensures events comply with safety standards, ADA requirements, fire codes and local ordinances.
Coordinates with police, fire, and emergency management as needed.
Related Tasks
Prepares performance and sponsorship agreements.
Coordinates purchasing and procurement of goods and services.
Prepares purchase requisitions and related procurement processes.
Prepares and updates a manual and information for each event.
Cooperates with other staff members in coordinating community-wide events.
Performs related tasks as required.
Knowledge Of
Principles, practices, and techniques of community event planning, coordination, and execution
Programming and scheduling of community events aligned with community goals
Event operations, logistics, and on-site coordination for large and small-scale public events
Budget preparation, cost tracking, and financial reporting for events
Vendor coordination, procurement processes, and contract administration
Event permitting, insurance requirements, and licensing processes
Applicable City, County, and State regulations related to public events
Safety standards, ADA requirements, fire codes, and local ordinances related to events
Marketing, public information, and promotional practices for community events
Recordkeeping, reporting, and post-event evaluation methods
Skilled In
Planning, organizing, and implementing multiple community events simultaneously
Coordinating on-site event operations, including setup, troubleshooting, and breakdown
Supervising staff and volunteers, including work assignments and performance feedback
Communicating and coordinating with diverse stakeholders, including City departments, vendors, community organizations, and the public
Preparing event-related documents such as registration forms, participation forms, manuals, and agreements
Preparing budgets, financial summaries, and post-event reports
Coordinating purchasing, procurement, and requisition processes
Assisting with event marketing, media coordination, and promotional materials
Managing vendor and sponsorship relationships
Using office productivity tools and systems to manage schedules, records, and communications
Ability To
Lead and manage community events from planning through completion
Serve as the on-site point of contact and make timely decisions during events
Coordinate and supervise staff and volunteers in fast-paced, public environments
Establish and maintain effective working relationships with City staff, vendors, community partners, and the general public
Work collaboratively with police, fire, emergency management, and regulatory agencies
Ensure compliance with safety, accessibility, and regulatory requirements
Evaluate event effectiveness and identify areas for improvement
Handle multiple priorities and meet deadlines under changing conditions
Communicate clearly and professionally in written and verbal formats
Work flexible hours, including nights, weekends, and holidays, as required for events
High School Diploma or GED equivalent
Three (3) years of progressively responsible experience in event planning, community programming, special events, or related administrative support, including contract administration, records management, procurement support, and event coordination
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, and Outlook), including preparing correspondence, maintaining records, and accurately processing administrative documents
Preferred Qualifications
Bachelor’s degree in Event Management, Public Administration, Parks & Recreation, Hospitality/Tourism, Communications, Marketing, or a closely related field
Experience in community events planning or special events coordination in a municipal or governmental setting
CPRP, CPRE, or CSEP certification
Special Requirements
Possession of a valid State of Florida driver's license with no more than six (6) points in the last three (3) years.
Must be available to work nights, weekends, and holidays.
Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree.
Post Offer Pre-employment Screening Requirements Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:
Criminal Background Check
Employment Verification
Motor Vehicle Report (MVR) Check
Drug and Alcohol Screening
Physical and Environmental Demands and Conditions The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Occasionally moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
Continuously remaining in a stationary position, often standing, or sitting for prolonged periods.
Continuously moving about within the immediate work area to accomplish tasks.
Occasionally moving from one worksite to another.
Occasionally adjusting or moving objects up to 20 pounds in all directions.
Continuously communicating with others to exchange information.
Continuously repeating motions that may include the wrists, hands and/or fingers.
Continuously operating a computer and other equipment using motions requiring manual dexterity or fine motor skills.
Occasionally operating motor vehicles or heavy equipment.
Continuously assessing the accuracy, neatness and thoroughness of the work assigned.
Continuously observing details accurately and identifying variances.
Occasionally lifting or carrying objects 20 pounds or less.
Occasionally pushing or pulling objects 20 pounds or less.
Continuously working in a normal office environment with few physical discomforts.
Occasionally working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation or the like.
Occasionally working in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions.
Occasionally working in an outdoor area where exposure to animals, reptiles and/or insects may occur.
Occasionally working with equipment or performing procedures where carelessness would probably result in minor cuts, bruises or muscle pulls.
Continuously regular in office attendance.
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