Job Title
Under general supervision, performs office support and accounting support work involving the preparation and maintenance of District general office, accounts payable, accounts receivable, and parcel billing records. Essential Duties
Performs a variety of general office support and accounting record keeping work. Balances, adjusts, and reconciles accounts; receives invoices, matches delivery receipts, resolves any discrepancies, and processes payments. Assists in maintaining District's Accounts Receivable; prepares and mails bills, posts payments and follows procedures for past due accounts. Maintains District's Accounts Payable; reviews incoming invoices for accurate coding and approval and prepares for payment; prepares and submits warrants and warrant lists for review and approval. Verifies and balances bank deposit records. Assists audit firm during annual audit. May assist in the preparation of a variety of monthly, quarterly and annual reports; prepares a variety of letters and correspondence. Maintains a variety of office supply inventory; purchases office supplies. Maintains District filing system. Prepares annual 1099 statements. May assist Senior Assessment Clerk with deposits and quality control of lien releases and property ownership. Assists with the reconciliation of the Maintenance Department inventory; works with department supervisors to verify inventory materials and chemicals and prepares inventory report. Performs a variety of incidental support duties such as assisting in other operations as needed. Greets customers and other members of the public and answers questions. May study, collect, and compile statistical and financial data for special reports. Picks up and drops off mail at the post office; may distribute mail to appropriate staff; routes telephone calls to appropriate staff. Performs related duties as required. Qualifications, Education and Experience Guidelines
Knowledge of modern office methods and procedures, including filing, receptionist, and telephone techniques. Accounting and financial record keeping methods and practices. Various aspects of computer operations. Ability to perform a wide variety of office support and accounting record keeping work. Prepare and maintain budgetary, fiscal, and accounting records and files. Make arithmetical calculations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Perform clerical and technical record keeping duties and prepare basic and statistical reports. Understand and carry out oral and written instructions. Deal tactfully and courteously with staff and the general public when explaining and receiving information. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Education/Experience: Equivalent to the completion of twelfth grade. High school or business school course work in accounting, business office practices, or data processing is highly desirable. One year of office support experience involving the maintenance of fiscal and accounting records, preferably including experience utilizing automated equipment and related office support applications software. Possession of an appropriate California operator's license issued by the State Department of Motor Vehicles. A good driving record of at least two (2) years duration, as evidenced by freedom from multiple or serious traffic violations or accidents. Possession of a continuance of a driving record that does not cause adverse effect on the District's automobile insurance rates is required.
Under general supervision, performs office support and accounting support work involving the preparation and maintenance of District general office, accounts payable, accounts receivable, and parcel billing records. Essential Duties
Performs a variety of general office support and accounting record keeping work. Balances, adjusts, and reconciles accounts; receives invoices, matches delivery receipts, resolves any discrepancies, and processes payments. Assists in maintaining District's Accounts Receivable; prepares and mails bills, posts payments and follows procedures for past due accounts. Maintains District's Accounts Payable; reviews incoming invoices for accurate coding and approval and prepares for payment; prepares and submits warrants and warrant lists for review and approval. Verifies and balances bank deposit records. Assists audit firm during annual audit. May assist in the preparation of a variety of monthly, quarterly and annual reports; prepares a variety of letters and correspondence. Maintains a variety of office supply inventory; purchases office supplies. Maintains District filing system. Prepares annual 1099 statements. May assist Senior Assessment Clerk with deposits and quality control of lien releases and property ownership. Assists with the reconciliation of the Maintenance Department inventory; works with department supervisors to verify inventory materials and chemicals and prepares inventory report. Performs a variety of incidental support duties such as assisting in other operations as needed. Greets customers and other members of the public and answers questions. May study, collect, and compile statistical and financial data for special reports. Picks up and drops off mail at the post office; may distribute mail to appropriate staff; routes telephone calls to appropriate staff. Performs related duties as required. Qualifications, Education and Experience Guidelines
Knowledge of modern office methods and procedures, including filing, receptionist, and telephone techniques. Accounting and financial record keeping methods and practices. Various aspects of computer operations. Ability to perform a wide variety of office support and accounting record keeping work. Prepare and maintain budgetary, fiscal, and accounting records and files. Make arithmetical calculations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Perform clerical and technical record keeping duties and prepare basic and statistical reports. Understand and carry out oral and written instructions. Deal tactfully and courteously with staff and the general public when explaining and receiving information. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Education/Experience: Equivalent to the completion of twelfth grade. High school or business school course work in accounting, business office practices, or data processing is highly desirable. One year of office support experience involving the maintenance of fiscal and accounting records, preferably including experience utilizing automated equipment and related office support applications software. Possession of an appropriate California operator's license issued by the State Department of Motor Vehicles. A good driving record of at least two (2) years duration, as evidenced by freedom from multiple or serious traffic violations or accidents. Possession of a continuance of a driving record that does not cause adverse effect on the District's automobile insurance rates is required.