Overview
Who We Are
Our purpose at CloudHQ is to provide flexible, efficient, and resilient data center solutions to businesses of all sizes. CloudHQ has state-of-the-art data center sites located on two Northern Virginia campuses, as well as London, Frankfurt, Paris, Milan, and São Paulo, with anticipated growth over the next several years in the US and abroad. Our company’s reach is expanded through our affiliate companies – Cloud Capital, Dalian Development, and WindHQ.
What The Role Entails The Assistant Property Manager (APM) is part of the Operations Team within CloudHQ. The APM will work closely with the Operations Management, Legal, and Accounting Teams in the day-to-day operations of a large-scale data center, while ensuring that the highest levels of service are maintained. The APM should have a background in Real Estate Management, proficient administrative skills, and accounting acumen. This position reports to the Property Manager.
What You Will Get To Do
Purchase Orders: Review, process, route for approval and close out.
Invoice Processing: Initial review, processing and routing for approval. Follow up and resolution of any issues.
Tax Exempt filings: Sales & Use and Fuel
Certificates of Insurance (COI): Maintain and ensure all Vendor and Tenant COI’s are current and in place
Contract Administration: Draft templated agreements, maintain and ensure all contracts are current and in place and contract log is updated.
Lease Administration: Ensure all contractual obligations are met
Non-Disclosure Agreements (NDA): Maintain and ensure all Vendor and Tenant NDA’s are current and in place
Service Notices: Send and close out notices for upcoming work at site
Service Requests: Acknowledge, assign, update and close out all tenant requests
Organize and file facility related documents
Conduct routine property inspections to prevent and identify problems and exposures
Order office supplies and maintain office equipment, ability to lift up to 25lbs
Prepare and submit monthly reports for review and approval
Attend vendor reviews and client meetings. Maintain meeting minutes and record action items.
Other duties as required
Local travel required
What You Will Bring to The Role
Expertise in popular Microsoft Office suite applications (e.g. Excel, Word, Outlook)
Familiarity with accounting software applications and preventative maintenance ticketing system (e.g. Yardi)
Highly developed organizational abilities with demonstrated success in balancing multiple priorities while maintaining precise attention to detail
Proactive follow-up abilities to ensure timely completion of tasks
Outstanding written and verbal communication skills and command of the English language
Ability to maintain excellent vendor and tenant relationships
Actively solicit feedback to ensure all responsibilities, activities and deliverables meet expectations
Ability and willingness to respond to emails and phone calls after hours in the event of an emergency
Our Ideal Candidate Will Also Possess
Two+ (2+) years’ experience in the Property Management industry
Bachelor’s degree preferred, not required
What We Offer CloudHQ’s people and culture are the most enriching aspects that make us a great place to work. We offer competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to contribute to the growth of an exceptional organization.
Equal Employment Opportunity CloudHQ is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.
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What The Role Entails The Assistant Property Manager (APM) is part of the Operations Team within CloudHQ. The APM will work closely with the Operations Management, Legal, and Accounting Teams in the day-to-day operations of a large-scale data center, while ensuring that the highest levels of service are maintained. The APM should have a background in Real Estate Management, proficient administrative skills, and accounting acumen. This position reports to the Property Manager.
What You Will Get To Do
Purchase Orders: Review, process, route for approval and close out.
Invoice Processing: Initial review, processing and routing for approval. Follow up and resolution of any issues.
Tax Exempt filings: Sales & Use and Fuel
Certificates of Insurance (COI): Maintain and ensure all Vendor and Tenant COI’s are current and in place
Contract Administration: Draft templated agreements, maintain and ensure all contracts are current and in place and contract log is updated.
Lease Administration: Ensure all contractual obligations are met
Non-Disclosure Agreements (NDA): Maintain and ensure all Vendor and Tenant NDA’s are current and in place
Service Notices: Send and close out notices for upcoming work at site
Service Requests: Acknowledge, assign, update and close out all tenant requests
Organize and file facility related documents
Conduct routine property inspections to prevent and identify problems and exposures
Order office supplies and maintain office equipment, ability to lift up to 25lbs
Prepare and submit monthly reports for review and approval
Attend vendor reviews and client meetings. Maintain meeting minutes and record action items.
Other duties as required
Local travel required
What You Will Bring to The Role
Expertise in popular Microsoft Office suite applications (e.g. Excel, Word, Outlook)
Familiarity with accounting software applications and preventative maintenance ticketing system (e.g. Yardi)
Highly developed organizational abilities with demonstrated success in balancing multiple priorities while maintaining precise attention to detail
Proactive follow-up abilities to ensure timely completion of tasks
Outstanding written and verbal communication skills and command of the English language
Ability to maintain excellent vendor and tenant relationships
Actively solicit feedback to ensure all responsibilities, activities and deliverables meet expectations
Ability and willingness to respond to emails and phone calls after hours in the event of an emergency
Our Ideal Candidate Will Also Possess
Two+ (2+) years’ experience in the Property Management industry
Bachelor’s degree preferred, not required
What We Offer CloudHQ’s people and culture are the most enriching aspects that make us a great place to work. We offer competitive compensation and rewarding incentives, comprehensive benefits (medical, dental, vision, life insurance, disability), 401(k) with match, 12 paid holidays, generous PTO, development opportunities, and the ability to contribute to the growth of an exceptional organization.
Equal Employment Opportunity CloudHQ is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other legally protected status.
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