Grants Financial Management Specialist.
State of Colorado, Denver, Colorado, United States, 80285
Overview
State Of Colorado Residency Required NOTE: This announcement may be used to fill multiple openings. Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone. The Governor's staff includes offices for budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.
Committed to Diversity
- We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion
Benefits
We Offer a Generous Benefits Package Including
11 paid holidays per year plus vacation and sick leave
Medical, dental, and vision plans
State paid life insurance policy
Choice of 2 retirement plans (defined benefit or defined contribution)
Optional 401(k) and 457 plans
State paid short-term disability coverage
Additional optional life and disability plans
Credit Union membership
Training and professional development
To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service.
This position will have the opportunity for a hybrid schedule (combination of in-office and remote workplace). Please note – equipment provisioning and certain onboarding tasks will take place in person, in our Denver office, on the first day of employment.
Agency Context
The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community-informed, data-driven, high-quality, and equitable early childhood system that supports the care, education and well-being of all Colorado's young children, their families and early childhood professionals in all settings. CDEC provides access to collaborative, coordinated, quality early childhood programs and support to children, families, and early care professionals in an effort to best prepare Coloradans for future success. CDEC works with many partners, including parents, schools, child care providers, Early Childhood Councils, counties, Community Centered Boards, early intervention service providers, family resources centers, county human services, county public health, businesses, community organizations, and other stakeholders to provide high-quality early childhood and family support programs.
The Division of Finance, Budget and Procurement has four units: Accounting and Finance, Contracts and Procurement, Budget and Audit/Compliance. The Finance unit is responsible for the general fiscal oversight and fiscal monitoring for the management for the Department. The unit is charged with providing management with timely, accurate and relevant fiscal data required to effectively manage the Program operating within the Department.
Job Description
Class Code & Class Description: H1B3XX Administrator III This position will provide oversight of financial administration processes to satisfy Federal, State and Department requirements. Activities may include interpreting and developing fiscal processes, identifying necessary supporting documentation to be provided by program staff or contractors; validation of information; and overall quality control. This position will advise program staff on actions needed to ensure fiscal compliance and risk mitigation or elimination.
What You’ll Be Doing
Manage the contract payment process for assigned programs. This includes reviewing and processing invoices, entering requisition documents and other contract coding modification documents in the State’s accounting system and or approval workflow system, tracking payments and resolving payment issues.
Enforce compliance with fiscal policies and procedures in accordance with State Fiscal and Procurement Rules, Federal Regulations and guidelines, and Generally Accepted Accounting Principles. This position has participatory communication and meetings with Department of Early Childhood program staff regarding fiscal decisions and processes.
Provide timely and accurate fiscal reports, which includes formulating, recommending, monitoring, modifying, analyzing and reporting on major funding sources, as well as using historical data and applicable policies and procedures to analyze and project future expenditures.
Analyze information using a variety of resources and systems to perform fiscal monitoring, reviewing expenditures and providing accurate financial information. Assure proper accounting of Department wide reconciliation, cost allocation calculations, budget revision, fiscal year-end closing and related financial functions.
Provide customer service, training/orientation and guidance to vendors of the Department of Early Childhood to ensure contractors’ compliance with State Fiscal and Procurement Rules Federal Regulations and Guidelines and Generally Accepted Accounting Principles.
Perform risk management assessment for potential or current vendors or contractors. Implement Office monitoring plan for subrecipients, which includes reviewing invoices as well as periodic desk reviews and/or site visits. This position is responsible for notifying programs and contracts with potential concerns about contractors’ fiscal capacity and working the program and contracts to determine the appropriate next steps.
Responds to inquiries from Department of Early Childhood, Department’s Central General Accounting and Reporting, and other Department staff in a timely manner. Complies supporting documentation and correspondence. Researches inquiries, resolves discrepancies, and composes correspondence with supporting documentation.
Provides customer service, expertise and technical assistance for financial transactions and business processes to Department of Early Childhood personnel, including: identifying proper coding streams, recommending funding sources, and the development and implementation of new policy/business processes.
Perform other duties as assigned
Minimum Qualifications Experience Only Eight (8) years of relevant experience in Finance, Accounting, Procurement, or Contract administration to include preparation of contracting/purchasing documents, contract monitoring and payment processing, financial data preparation, analysis, and tracking development of tools to track and monitor expenditures.
OR Bachelor’s degree from an accredited institution in accounting, finance, auditing, or business administration AND four (4) years of experience in Finance, Accounting, Procurement, or Contract administration to include preparation of contracting/purchasing documents, contract monitoring and payment processing, financial data preparation, analysis, and tracking development of tools to track and monitor expenditures.
Please note:
The required experience must be substantiated within the work experience section of your application and in the supplemental questions. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section and supplemental questions of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition, part-time work will be prorated.
Substitutions
Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
Additional appropriate education will substitute for the required experience on a year-for-year basis.
Preferred qualifications
State of Colorado financial experience
Highly Desired
Experience with Federal grant financial management
Definitions and Conditions DEFINITION OF PROFESSIONAL EXPERIENCE: Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.
Conditions of Employment
Applicants must pass a thorough background check prior to employment.
Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. The appeal process details are provided in the original posting.
Supplemental Information How to Apply
(PLEASE READ CAREFULLY)
Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, clearly describe all relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.
A complete CDEC Application for Announced Vacancy (submit online using the green APPLY button)
A complete Supplemental Questionnaire (part of online application)
If using education to qualify, submit official/unofficial transcript or NACES accreditation
If you are a veteran, submit DD214
Your application will be reviewed against the minimum qualifications. If you meet them, you will be invited to the comparative analysis process. Applications will be notified via email. Failure to submit properly completed documents by the closing date will result in rejection.
The State of Colorado is an equal opportunity employer and committed to equity, diversity, inclusion and accessibility. ADAAA accommodations are available on request.
The Department does not offer sponsored visas for employment.
Technical Assistance If you experience difficulty uploading or attaching documents to your online application, or for any other technical difficulties, call NEOGOV technical support at 855-524-5627.
#J-18808-Ljbffr
State Of Colorado Residency Required NOTE: This announcement may be used to fill multiple openings. Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone. The Governor's staff includes offices for budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.
Committed to Diversity
- We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion
Benefits
We Offer a Generous Benefits Package Including
11 paid holidays per year plus vacation and sick leave
Medical, dental, and vision plans
State paid life insurance policy
Choice of 2 retirement plans (defined benefit or defined contribution)
Optional 401(k) and 457 plans
State paid short-term disability coverage
Additional optional life and disability plans
Credit Union membership
Training and professional development
To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service.
This position will have the opportunity for a hybrid schedule (combination of in-office and remote workplace). Please note – equipment provisioning and certain onboarding tasks will take place in person, in our Denver office, on the first day of employment.
Agency Context
The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community-informed, data-driven, high-quality, and equitable early childhood system that supports the care, education and well-being of all Colorado's young children, their families and early childhood professionals in all settings. CDEC provides access to collaborative, coordinated, quality early childhood programs and support to children, families, and early care professionals in an effort to best prepare Coloradans for future success. CDEC works with many partners, including parents, schools, child care providers, Early Childhood Councils, counties, Community Centered Boards, early intervention service providers, family resources centers, county human services, county public health, businesses, community organizations, and other stakeholders to provide high-quality early childhood and family support programs.
The Division of Finance, Budget and Procurement has four units: Accounting and Finance, Contracts and Procurement, Budget and Audit/Compliance. The Finance unit is responsible for the general fiscal oversight and fiscal monitoring for the management for the Department. The unit is charged with providing management with timely, accurate and relevant fiscal data required to effectively manage the Program operating within the Department.
Job Description
Class Code & Class Description: H1B3XX Administrator III This position will provide oversight of financial administration processes to satisfy Federal, State and Department requirements. Activities may include interpreting and developing fiscal processes, identifying necessary supporting documentation to be provided by program staff or contractors; validation of information; and overall quality control. This position will advise program staff on actions needed to ensure fiscal compliance and risk mitigation or elimination.
What You’ll Be Doing
Manage the contract payment process for assigned programs. This includes reviewing and processing invoices, entering requisition documents and other contract coding modification documents in the State’s accounting system and or approval workflow system, tracking payments and resolving payment issues.
Enforce compliance with fiscal policies and procedures in accordance with State Fiscal and Procurement Rules, Federal Regulations and guidelines, and Generally Accepted Accounting Principles. This position has participatory communication and meetings with Department of Early Childhood program staff regarding fiscal decisions and processes.
Provide timely and accurate fiscal reports, which includes formulating, recommending, monitoring, modifying, analyzing and reporting on major funding sources, as well as using historical data and applicable policies and procedures to analyze and project future expenditures.
Analyze information using a variety of resources and systems to perform fiscal monitoring, reviewing expenditures and providing accurate financial information. Assure proper accounting of Department wide reconciliation, cost allocation calculations, budget revision, fiscal year-end closing and related financial functions.
Provide customer service, training/orientation and guidance to vendors of the Department of Early Childhood to ensure contractors’ compliance with State Fiscal and Procurement Rules Federal Regulations and Guidelines and Generally Accepted Accounting Principles.
Perform risk management assessment for potential or current vendors or contractors. Implement Office monitoring plan for subrecipients, which includes reviewing invoices as well as periodic desk reviews and/or site visits. This position is responsible for notifying programs and contracts with potential concerns about contractors’ fiscal capacity and working the program and contracts to determine the appropriate next steps.
Responds to inquiries from Department of Early Childhood, Department’s Central General Accounting and Reporting, and other Department staff in a timely manner. Complies supporting documentation and correspondence. Researches inquiries, resolves discrepancies, and composes correspondence with supporting documentation.
Provides customer service, expertise and technical assistance for financial transactions and business processes to Department of Early Childhood personnel, including: identifying proper coding streams, recommending funding sources, and the development and implementation of new policy/business processes.
Perform other duties as assigned
Minimum Qualifications Experience Only Eight (8) years of relevant experience in Finance, Accounting, Procurement, or Contract administration to include preparation of contracting/purchasing documents, contract monitoring and payment processing, financial data preparation, analysis, and tracking development of tools to track and monitor expenditures.
OR Bachelor’s degree from an accredited institution in accounting, finance, auditing, or business administration AND four (4) years of experience in Finance, Accounting, Procurement, or Contract administration to include preparation of contracting/purchasing documents, contract monitoring and payment processing, financial data preparation, analysis, and tracking development of tools to track and monitor expenditures.
Please note:
The required experience must be substantiated within the work experience section of your application and in the supplemental questions. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section and supplemental questions of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition, part-time work will be prorated.
Substitutions
Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
Additional appropriate education will substitute for the required experience on a year-for-year basis.
Preferred qualifications
State of Colorado financial experience
Highly Desired
Experience with Federal grant financial management
Definitions and Conditions DEFINITION OF PROFESSIONAL EXPERIENCE: Work that involves exercising discretion, analytical skill, judgment, and personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.
Conditions of Employment
Applicants must pass a thorough background check prior to employment.
Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. The appeal process details are provided in the original posting.
Supplemental Information How to Apply
(PLEASE READ CAREFULLY)
Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, clearly describe all relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.
A complete CDEC Application for Announced Vacancy (submit online using the green APPLY button)
A complete Supplemental Questionnaire (part of online application)
If using education to qualify, submit official/unofficial transcript or NACES accreditation
If you are a veteran, submit DD214
Your application will be reviewed against the minimum qualifications. If you meet them, you will be invited to the comparative analysis process. Applications will be notified via email. Failure to submit properly completed documents by the closing date will result in rejection.
The State of Colorado is an equal opportunity employer and committed to equity, diversity, inclusion and accessibility. ADAAA accommodations are available on request.
The Department does not offer sponsored visas for employment.
Technical Assistance If you experience difficulty uploading or attaching documents to your online application, or for any other technical difficulties, call NEOGOV technical support at 855-524-5627.
#J-18808-Ljbffr