Catering Sales Coordinator | Part-Time | Regions Field
Oak View Group, Birmingham, Alabama, United States, 35275
Overview
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Position Summary Under general supervision, the
Catering Sales Coordinator
provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in coordinating the licensing of space and booking of events for the facility and preparation of catering internal and external communications.
This role pays an hourly rate of $20.00-22.00.
Benefits for Part-Time roles 401(k) Savings Plan and 401(k) matching
This position will remain open until April 17, 2026
About The Venue This position is based at
Regions Field
in Birmingham, Alabama. With a continued emphasis on providing the most fun and affordable family-friendly entertainment in Birmingham, Regions Field features a variety of unique attractions for fans of all ages including the Ascension St. Vincents Youth Sports Zone, which houses a mini wiffle ball field, Callahan Eye Hospital Family Fun Park, and the Shipt Batting Cages located in right field.
Responsibilities
Represent the facility to potential facility users; respond to inquiries regarding facility use and send out food and beverage materials; assist facility users in finalizing booking arrangements contracts as well as collection of deposits
Assist Catering Team in the preparation of event license agreements, addenda and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements
Assist Catering Team in updating facility user contact and account information, blocking event space and other event booking information in the computerized event booking and management system
Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department
Represent the department at weekly operational meetings
Update event revenues in computerized event booking and management system on a weekly and monthly as required for forecasting
Coordinate client “appreciation” gift program
Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
Perform other duties as required
Qualifications
Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting
Bachelor’s degree from an accredited college or university with major course work in business administration, hospitality management or other related
Additional years of experience may be substituted for formal education
Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job
Ability to prioritize work and effectively resolve workload issues
Learn and understand the operation of a convention center and apply that knowledge to continually improve
Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator
Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our
people , improves our
service , and raises our
excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
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Position Summary Under general supervision, the
Catering Sales Coordinator
provides assistance and administrative support to the Catering Sales Managers and Catering Director; assists in coordinating the licensing of space and booking of events for the facility and preparation of catering internal and external communications.
This role pays an hourly rate of $20.00-22.00.
Benefits for Part-Time roles 401(k) Savings Plan and 401(k) matching
This position will remain open until April 17, 2026
About The Venue This position is based at
Regions Field
in Birmingham, Alabama. With a continued emphasis on providing the most fun and affordable family-friendly entertainment in Birmingham, Regions Field features a variety of unique attractions for fans of all ages including the Ascension St. Vincents Youth Sports Zone, which houses a mini wiffle ball field, Callahan Eye Hospital Family Fun Park, and the Shipt Batting Cages located in right field.
Responsibilities
Represent the facility to potential facility users; respond to inquiries regarding facility use and send out food and beverage materials; assist facility users in finalizing booking arrangements contracts as well as collection of deposits
Assist Catering Team in the preparation of event license agreements, addenda and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding deposits, insurance and other related license agreement requirements
Assist Catering Team in updating facility user contact and account information, blocking event space and other event booking information in the computerized event booking and management system
Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department
Represent the department at weekly operational meetings
Update event revenues in computerized event booking and management system on a weekly and monthly as required for forecasting
Coordinate client “appreciation” gift program
Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
Perform other duties as required
Qualifications
Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting
Bachelor’s degree from an accredited college or university with major course work in business administration, hospitality management or other related
Additional years of experience may be substituted for formal education
Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job
Ability to prioritize work and effectively resolve workload issues
Learn and understand the operation of a convention center and apply that knowledge to continually improve
Make basic arithmetic calculations (addition, subtraction, multiplication, and division) either manually or by operating a calculator
Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our
people , improves our
service , and raises our
excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
#J-18808-Ljbffr