Senior Specialist, Facilities Contract Management - Devens, MA
National Guard Employment Network, Devens, Massachusetts, us, 01434
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS
- Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Position Summary:
Facilities Senior Specialist, Contract Management will oversee and manage TIER I Vendor program. This role involves direct collaboration with vendors to ensure service delivery and compliance. The Facilities Specialist will act as a liaison between vendors, procurement, Quality, and ISNetworld. Key responsibilities include reviewing vendor contracts, supporting contract renewals, and monitoring vendor training compliance.
Major Duties and Responsibilities:
TIER I Vendor Program Management
Lead the TIER I Vendor Program, ensuring strategic alignment with organizational goals. Define and maintain selection criteria for TIER I vendors based on criticality, spend, and performance impact. Develop strong relationships with key TIER I vendors to foster collaboration and continuous improvement. Facilitate routine performance and business review meetings with TIER I vendors. Partner with internal stakeholders (procurement, operations, legal, safety) to optimize vendor utilization and compliance. KPI Development and Tracking
Establish performance metrics (KPIs) for vendors such as on-time delivery, quality compliance, safety incidents, and cost control. Monitor and analyze vendor performance data regularly; provide insights and trend reports to leadership. Initiate corrective actions for underperforming vendors and track improvement plans. Benchmark KPIs across vendors to promote best practices and healthy competition. ISN Point of Contact (ISNetworld)
Serve as the primary point of contact for ISN-related activities, including vendor onboarding, compliance submissions, and training validation. Ensure all vendors meet ISN requirements before site engagement, including documentation, certifications, and insurance. Regularly audit vendor ISN profiles to verify accuracy and currency. Communicate ISN updates and compliance changes to vendors and internal teams. Contract Review and Management
Review vendor contracts for scope clarity, service level agreements (SLAs), and risk mitigation. Act as liaison between legal, procurement, and the vendor during contract negotiation or renewal. Maintain a centralized database of active contracts, renewal dates, and compliance terms. Ensure contract terms align with TIER I program goals and company policies. Cross-functional Coordination
Work closely with EHS, Quality, Facilities, and Finance to ensure vendor alignment with site requirements. Support new project initiatives by identifying and onboarding qualified vendors early. Escalate major vendor issues and lead resolution efforts collaboratively with stakeholders. Risk and Compliance Oversight
Proactively identify vendor risks (e.g., financial instability, safety performance) and develop mitigation strategies. Ensure vendors adhere to all regulatory, GMP, and company-specific compliance standards.
Additional Qualifications/Responsibilities
Knowledge and Skill:
Knowledge of vendor management, operations and engineering generally attained through studies resulting in a B.S., in business, a related discipline, or its equivalent. A Minimum 4 years' experience in one of the following fields: Vendor Management Processes/Maintenance, Biopharmaceutical Process Equipment Maintenance, Experience with the alignment of Manufacturing Schedule with the Maintenance Schedule. Experience in developing and following up on contracts with outside vendors in the performance of maintenance and delivery activities. Adaptable to a fast paced, complex and changing business environment. Strong analytical and communication skills. Working knowledge of a Computerized Maintenance Management System (CMMS), such as Maximo, SAP or similar. Proficiency in Microsoft Office, database management. Ability to work collaboratively with all employees at all levels. Project management, problem-solving and decision-making skills. Working Conditions:
Incumbent's primary work environment is at a desk with a computer. Incumbent may be expected to work outside all buildings as needed where they may face potential exposure to hazardous materials that require the appropriate use of Personal Protection Equipment and Safe Work Practices. Proper use of Personal Protective Equipment (PPE) is required if the incumbent needs to work within areas of CUB, LOC, SUF, LSCC, BDB and Cell Therapy environments where PPE is needed.
Supervision Exercised:
No direct reports. May oversee vendor consultants.
If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
Compensation Overview:
Devens - MA - US: $77,320 - $93,699
ATTENTION MILITARY AFFILIATED JOB SEEKERS
- Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Position Summary:
Facilities Senior Specialist, Contract Management will oversee and manage TIER I Vendor program. This role involves direct collaboration with vendors to ensure service delivery and compliance. The Facilities Specialist will act as a liaison between vendors, procurement, Quality, and ISNetworld. Key responsibilities include reviewing vendor contracts, supporting contract renewals, and monitoring vendor training compliance.
Major Duties and Responsibilities:
TIER I Vendor Program Management
Lead the TIER I Vendor Program, ensuring strategic alignment with organizational goals. Define and maintain selection criteria for TIER I vendors based on criticality, spend, and performance impact. Develop strong relationships with key TIER I vendors to foster collaboration and continuous improvement. Facilitate routine performance and business review meetings with TIER I vendors. Partner with internal stakeholders (procurement, operations, legal, safety) to optimize vendor utilization and compliance. KPI Development and Tracking
Establish performance metrics (KPIs) for vendors such as on-time delivery, quality compliance, safety incidents, and cost control. Monitor and analyze vendor performance data regularly; provide insights and trend reports to leadership. Initiate corrective actions for underperforming vendors and track improvement plans. Benchmark KPIs across vendors to promote best practices and healthy competition. ISN Point of Contact (ISNetworld)
Serve as the primary point of contact for ISN-related activities, including vendor onboarding, compliance submissions, and training validation. Ensure all vendors meet ISN requirements before site engagement, including documentation, certifications, and insurance. Regularly audit vendor ISN profiles to verify accuracy and currency. Communicate ISN updates and compliance changes to vendors and internal teams. Contract Review and Management
Review vendor contracts for scope clarity, service level agreements (SLAs), and risk mitigation. Act as liaison between legal, procurement, and the vendor during contract negotiation or renewal. Maintain a centralized database of active contracts, renewal dates, and compliance terms. Ensure contract terms align with TIER I program goals and company policies. Cross-functional Coordination
Work closely with EHS, Quality, Facilities, and Finance to ensure vendor alignment with site requirements. Support new project initiatives by identifying and onboarding qualified vendors early. Escalate major vendor issues and lead resolution efforts collaboratively with stakeholders. Risk and Compliance Oversight
Proactively identify vendor risks (e.g., financial instability, safety performance) and develop mitigation strategies. Ensure vendors adhere to all regulatory, GMP, and company-specific compliance standards.
Additional Qualifications/Responsibilities
Knowledge and Skill:
Knowledge of vendor management, operations and engineering generally attained through studies resulting in a B.S., in business, a related discipline, or its equivalent. A Minimum 4 years' experience in one of the following fields: Vendor Management Processes/Maintenance, Biopharmaceutical Process Equipment Maintenance, Experience with the alignment of Manufacturing Schedule with the Maintenance Schedule. Experience in developing and following up on contracts with outside vendors in the performance of maintenance and delivery activities. Adaptable to a fast paced, complex and changing business environment. Strong analytical and communication skills. Working knowledge of a Computerized Maintenance Management System (CMMS), such as Maximo, SAP or similar. Proficiency in Microsoft Office, database management. Ability to work collaboratively with all employees at all levels. Project management, problem-solving and decision-making skills. Working Conditions:
Incumbent's primary work environment is at a desk with a computer. Incumbent may be expected to work outside all buildings as needed where they may face potential exposure to hazardous materials that require the appropriate use of Personal Protection Equipment and Safe Work Practices. Proper use of Personal Protective Equipment (PPE) is required if the incumbent needs to work within areas of CUB, LOC, SUF, LSCC, BDB and Cell Therapy environments where PPE is needed.
Supervision Exercised:
No direct reports. May oversee vendor consultants.
If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
Compensation Overview:
Devens - MA - US: $77,320 - $93,699