Corporate Real Estate Analyst
First Horizon Bank, Charlotte, North Carolina, United States, 28245
Description
Location: On site. Memphis, TN, Charlotte, NC, or Knoxville, TN Summary
The Corporate Real Estate Consultant, Program Services coordinates all aspects of facilities and FFE (Furniture, Fixtures, Equipment) procurement, vendor onboarding, delivery, tracking, and documentation for the bank’s associates and projects. Essential Duties & Responsibilities
Purchase Order (PO) Management
Issue POs per associate need/project. Research warranty and request vendor quotes. Obtain necessary approvals; track non-project items. Communicate delivery/installation status. FFE Request Administration
Process incoming FFE requests and gather details. Investigate, reject or recommend requests to proceed. Coordinate with the Corporate and Retail Design Leader for FFE solutions. Coordinate with associates and vendors for delivery/install. Liaison with HR workspace accommodations. Coordinate FF&E orders (questionnaire, IT issues, shipment). Update FFE trackers and end-of-month reports. Invoice and Budget Management
Process invoices for capital projects. Manage project POs, ensure budget compliance. Track FF&E Budget Contracts & Vendor Liaison
Coordinate with internal partners including adding potential projects to Project Clarity listing Support contract review and vendor onboarding. Coordinate with and managing external vendors. Work with legal on all contract revisions. Initiate and/or request and process task orders with vendors. Project Close-Out & Documentation
Archive documents and invoices in project systems. Follow step-by-step checklist for close-outs. Reconcile records; send reports/copies to stakeholders. Continuous Improvement
Propose new templates/processes. Assist with checklist/template development. Email and Archive Management
Monitor Facility Planning mailbox. Maintain organized archives. Professional Background
Experience in facilities project coordination, procurement, or administrative support, preferably in a banking or corporate environment. Strong organizational and communication skills with an attention to detail. Familiarity with PO processes, contract review, and invoice processing. Ability to work with tracking and reporting tools (e.g., Excel Spreadsheets, Smartsheet, Clarity, Archibus, COUPA). Proactive problem-solving mindset and ability to coordinate across departments and vendors. Preferred Skills
Knowledge of workplace accommodations and facility project management. Experience with legal or capital project invoice processing. Proficiency with digital filing systems and collaborative work tools. Strong analytical and reporting skills. Strong excel skills Reporting Structure
Reports to Corporate Real Estate Program Services Manager. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Location: On site. Memphis, TN, Charlotte, NC, or Knoxville, TN Summary
The Corporate Real Estate Consultant, Program Services coordinates all aspects of facilities and FFE (Furniture, Fixtures, Equipment) procurement, vendor onboarding, delivery, tracking, and documentation for the bank’s associates and projects. Essential Duties & Responsibilities
Purchase Order (PO) Management
Issue POs per associate need/project. Research warranty and request vendor quotes. Obtain necessary approvals; track non-project items. Communicate delivery/installation status. FFE Request Administration
Process incoming FFE requests and gather details. Investigate, reject or recommend requests to proceed. Coordinate with the Corporate and Retail Design Leader for FFE solutions. Coordinate with associates and vendors for delivery/install. Liaison with HR workspace accommodations. Coordinate FF&E orders (questionnaire, IT issues, shipment). Update FFE trackers and end-of-month reports. Invoice and Budget Management
Process invoices for capital projects. Manage project POs, ensure budget compliance. Track FF&E Budget Contracts & Vendor Liaison
Coordinate with internal partners including adding potential projects to Project Clarity listing Support contract review and vendor onboarding. Coordinate with and managing external vendors. Work with legal on all contract revisions. Initiate and/or request and process task orders with vendors. Project Close-Out & Documentation
Archive documents and invoices in project systems. Follow step-by-step checklist for close-outs. Reconcile records; send reports/copies to stakeholders. Continuous Improvement
Propose new templates/processes. Assist with checklist/template development. Email and Archive Management
Monitor Facility Planning mailbox. Maintain organized archives. Professional Background
Experience in facilities project coordination, procurement, or administrative support, preferably in a banking or corporate environment. Strong organizational and communication skills with an attention to detail. Familiarity with PO processes, contract review, and invoice processing. Ability to work with tracking and reporting tools (e.g., Excel Spreadsheets, Smartsheet, Clarity, Archibus, COUPA). Proactive problem-solving mindset and ability to coordinate across departments and vendors. Preferred Skills
Knowledge of workplace accommodations and facility project management. Experience with legal or capital project invoice processing. Proficiency with digital filing systems and collaborative work tools. Strong analytical and reporting skills. Strong excel skills Reporting Structure
Reports to Corporate Real Estate Program Services Manager. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr