Enterprise Director Document Management
Atrium Health, Milwaukee, Wisconsin, United States, 53244
Overview
Department:
10132 Enterprise Corporate - Quality Management and Regulatory
Status:
Full time
Benefits Eligible:
Yes
Hours Per Week:
40
Schedule Details/Additional Information:
Benefits and Compensation Pay Range:
$66.85 - $100.30
Education:
Master’s Degree in public health nursing, healthcare administration, or related field
Experience:
5-10 years of progressive experience in quality or healthcare risk management within a complex healthcare setting
Major Responsibilities
Leadership and Collaboration
Provide strategic leadership on document management, provide expert guidance on strategy, while mitigating regulatory risks.
Lead and mentor a team of document management professionals, policy coordinators, and administrative staff; collaborate with clinical and operational leaders to ensure alignment and integration of document management practices.
Report on key performance indicators and improvement initiatives to executive leadership.
Policy System Oversight
Lead the management and continuous improvement of the organization’s policy management system and related tools; ensure timely review, approval, and dissemination of policies, procedures, and guidelines.
Monitor compliance with policy development and maintenance timelines and standards.
Regulatory Compliance
Ensure all documentation practices meet applicable federal, state, and local healthcare regulations (e.g., Joint Commission, CMS, etc.) and accreditation standards.
Coordinate regulatory reviews and readiness assessments related to document and policy management.
Serve as the primary point of contact for regulatory bodies on document management matters.
Tools, Training, and Education
Manage the electronic document solution and its related processes, including oversight of access and downtime procedures.
Develop and deliver training programs for staff on document management processes, tools, and regulatory requirements while promoting a culture of compliance and continuous improvement through ongoing education and support.
Partner with service line leaders to develop and implement enterprise-wide quality strategies.
Minimum Job Requirements
Education:
Master’s degree in public health, nursing, healthcare administration, or a related field is required.
Experience:
Minimum 5-10 years of progressive experience in quality or healthcare risk management within a complex healthcare setting.
Certification / Registration / License:
(not specified in this description)
Knowledge / Skills / Abilities
Proven ability to inspire and mobilize interdisciplinary teams toward shared goals, build consensus, and foster alignment across multidisciplinary teams and diverse stakeholder groups.
Exceptional verbal, written, and presentation skills with the ability to convey complex concepts clearly and persuasively to diverse audiences.
Advanced proficiency in data analysis, problem-solving, and translating insights into actionable improvement strategies.
Skilled at building effective partnerships and navigating organizational dynamics to achieve patient safety objectives.
Commitment to ethical standards, confidentiality, and continuous learning.
Proficient in project management and continuous improvement methodologies, with a track record of delivering measurable results.
Demonstrated emotional intelligence, integrity, and discretion when navigating sensitive topics such as patient harm, regulatory risk, and cultural readiness.
Adept at navigating ambiguity and shifting priorities with resilience, sound judgment, and a solutions-oriented mindset.
Experience leading teams, mentoring leaders, and driving cross-functional collaboration across multiple levels of an organization.
Physical Requirements and Working Conditions
Requires regular travel across Advocate Health facilities and regions to engage with local leaders, support operational execution, and assess program effectiveness on-site.
Operates in both clinical and administrative environments, with occasional exposure to healthcare settings.
Preferred Job Requirements About Advocate Health Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. The organization employs 155,000 teammates across 69 hospitals and over 1,000 care locations and is headquartered in Charlotte, NC. Advocate Health services nearly 6 million patients and participates in hundreds of clinical trials and research studies. It is recognized for expertise across multiple specialties and programs.
Role Summary The leader of Document Management is a key leadership role responsible for the strategic oversight and operational excellence of the organization’s document management system. This individual ensures that all policies, procedures, guidelines, and other critical documents are effectively governed, maintained, and aligned with organizational goals and regulatory requirements. The Director will drive the adoption of best practices and innovative solutions in document management, ensuring accessibility, accuracy, and compliance across the enterprise. This role works with leaders and senior executives throughout the organization on building, maintaining, and executing on their documents. This leader has responsibility and oversight for the central electronic document system and its related processes.
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10132 Enterprise Corporate - Quality Management and Regulatory
Status:
Full time
Benefits Eligible:
Yes
Hours Per Week:
40
Schedule Details/Additional Information:
Benefits and Compensation Pay Range:
$66.85 - $100.30
Education:
Master’s Degree in public health nursing, healthcare administration, or related field
Experience:
5-10 years of progressive experience in quality or healthcare risk management within a complex healthcare setting
Major Responsibilities
Leadership and Collaboration
Provide strategic leadership on document management, provide expert guidance on strategy, while mitigating regulatory risks.
Lead and mentor a team of document management professionals, policy coordinators, and administrative staff; collaborate with clinical and operational leaders to ensure alignment and integration of document management practices.
Report on key performance indicators and improvement initiatives to executive leadership.
Policy System Oversight
Lead the management and continuous improvement of the organization’s policy management system and related tools; ensure timely review, approval, and dissemination of policies, procedures, and guidelines.
Monitor compliance with policy development and maintenance timelines and standards.
Regulatory Compliance
Ensure all documentation practices meet applicable federal, state, and local healthcare regulations (e.g., Joint Commission, CMS, etc.) and accreditation standards.
Coordinate regulatory reviews and readiness assessments related to document and policy management.
Serve as the primary point of contact for regulatory bodies on document management matters.
Tools, Training, and Education
Manage the electronic document solution and its related processes, including oversight of access and downtime procedures.
Develop and deliver training programs for staff on document management processes, tools, and regulatory requirements while promoting a culture of compliance and continuous improvement through ongoing education and support.
Partner with service line leaders to develop and implement enterprise-wide quality strategies.
Minimum Job Requirements
Education:
Master’s degree in public health, nursing, healthcare administration, or a related field is required.
Experience:
Minimum 5-10 years of progressive experience in quality or healthcare risk management within a complex healthcare setting.
Certification / Registration / License:
(not specified in this description)
Knowledge / Skills / Abilities
Proven ability to inspire and mobilize interdisciplinary teams toward shared goals, build consensus, and foster alignment across multidisciplinary teams and diverse stakeholder groups.
Exceptional verbal, written, and presentation skills with the ability to convey complex concepts clearly and persuasively to diverse audiences.
Advanced proficiency in data analysis, problem-solving, and translating insights into actionable improvement strategies.
Skilled at building effective partnerships and navigating organizational dynamics to achieve patient safety objectives.
Commitment to ethical standards, confidentiality, and continuous learning.
Proficient in project management and continuous improvement methodologies, with a track record of delivering measurable results.
Demonstrated emotional intelligence, integrity, and discretion when navigating sensitive topics such as patient harm, regulatory risk, and cultural readiness.
Adept at navigating ambiguity and shifting priorities with resilience, sound judgment, and a solutions-oriented mindset.
Experience leading teams, mentoring leaders, and driving cross-functional collaboration across multiple levels of an organization.
Physical Requirements and Working Conditions
Requires regular travel across Advocate Health facilities and regions to engage with local leaders, support operational execution, and assess program effectiveness on-site.
Operates in both clinical and administrative environments, with occasional exposure to healthcare settings.
Preferred Job Requirements About Advocate Health Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. The organization employs 155,000 teammates across 69 hospitals and over 1,000 care locations and is headquartered in Charlotte, NC. Advocate Health services nearly 6 million patients and participates in hundreds of clinical trials and research studies. It is recognized for expertise across multiple specialties and programs.
Role Summary The leader of Document Management is a key leadership role responsible for the strategic oversight and operational excellence of the organization’s document management system. This individual ensures that all policies, procedures, guidelines, and other critical documents are effectively governed, maintained, and aligned with organizational goals and regulatory requirements. The Director will drive the adoption of best practices and innovative solutions in document management, ensuring accessibility, accuracy, and compliance across the enterprise. This role works with leaders and senior executives throughout the organization on building, maintaining, and executing on their documents. This leader has responsibility and oversight for the central electronic document system and its related processes.
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