Judicial Secretary (Superior Court of the Virgin Islands)
Government Jobs, St Thomas, Virgin Islands, United States, 00802
Job Title
An employee in this class is responsible for providing advanced-level executive secretarial support of a confidential nature for a Superior Court Judge. This position involves extensive public contact, office management, word processing, case scheduling and calendaring functions. The incumbent relieves a judge of clerical work and minor administrative and business details. The employee is expected to function independently and exercise discretion. Work is performed based on standard practices and in accordance with established policies and is reviewed in progress by a Superior Court Judge. Duties and responsibilities include preparing and processing various legal documents and correspondence requiring the application of complex clerical procedures and a comprehensive knowledge of court rules and terminology. Receiving, screening, and routing incoming telephone calls and callers and taking complete and accurate messages; screening mail; scheduling matters for hearing and maintaining the judge's personal calendar; making travel arrangements, arranging meetings and maintaining a schedule for use of a courtroom. Retrieving and examining case files and making certain motions have been disposed of and case is at issue prior to trial or hearing; may maintain logs, records and files pertaining to the status of cases and courtroom activities. Preparing calendars for the judge; ensuring that all files are complete and available for matters scheduled. Performing a variety of confidential, technical, and general clerical tasks, and minor administrative work for the judge; taking and transcribing hand and machine dictation. Coordinating the scheduling of arraignments, preliminary hearings, pre-trial conferences, trials, motions, and other matters, taking in consideration the complexity of cases, number of cases and attorneys and required time factors; notifying attorneys and parties of settings, contacting by telephone or mail as necessary; working out conflicts concerning dates and length of time required; recording data in permanent records; resetting cases as necessary. Preparing jury trial calendar and alternate dates as required; coordinating juror activity; coordinating with jury manager. Based on judge's instruction, preparing a variety of orders, such as, hearing date, mediation order, discovery order, trial date, psychiatric evaluation, dismissal, entry of default, summary judgment order, criminal pretrial order, withdrawal order, expungement order, memorandum opinion and compel discovery order. When assigned as judicial secretary for Presiding Judge Emeritus, managing chambers, coordinating the academic and cultural awards endowment, organizing judge's records for archival purposes, serving as liaison for special volunteer assistance to other judges, General Counsel's Office and Administrator of Courts, scheduling appearances and appointments. Other duties as assigned or required. Minimum qualifications include graduation from an approved high school or vocational school preferably supplemented by an Associate's degree in secretarial science or related field and considerable (two to five years) executive or legal secretarial or administrative experience in processing legal documents. Paralegal experience preferred.
An employee in this class is responsible for providing advanced-level executive secretarial support of a confidential nature for a Superior Court Judge. This position involves extensive public contact, office management, word processing, case scheduling and calendaring functions. The incumbent relieves a judge of clerical work and minor administrative and business details. The employee is expected to function independently and exercise discretion. Work is performed based on standard practices and in accordance with established policies and is reviewed in progress by a Superior Court Judge. Duties and responsibilities include preparing and processing various legal documents and correspondence requiring the application of complex clerical procedures and a comprehensive knowledge of court rules and terminology. Receiving, screening, and routing incoming telephone calls and callers and taking complete and accurate messages; screening mail; scheduling matters for hearing and maintaining the judge's personal calendar; making travel arrangements, arranging meetings and maintaining a schedule for use of a courtroom. Retrieving and examining case files and making certain motions have been disposed of and case is at issue prior to trial or hearing; may maintain logs, records and files pertaining to the status of cases and courtroom activities. Preparing calendars for the judge; ensuring that all files are complete and available for matters scheduled. Performing a variety of confidential, technical, and general clerical tasks, and minor administrative work for the judge; taking and transcribing hand and machine dictation. Coordinating the scheduling of arraignments, preliminary hearings, pre-trial conferences, trials, motions, and other matters, taking in consideration the complexity of cases, number of cases and attorneys and required time factors; notifying attorneys and parties of settings, contacting by telephone or mail as necessary; working out conflicts concerning dates and length of time required; recording data in permanent records; resetting cases as necessary. Preparing jury trial calendar and alternate dates as required; coordinating juror activity; coordinating with jury manager. Based on judge's instruction, preparing a variety of orders, such as, hearing date, mediation order, discovery order, trial date, psychiatric evaluation, dismissal, entry of default, summary judgment order, criminal pretrial order, withdrawal order, expungement order, memorandum opinion and compel discovery order. When assigned as judicial secretary for Presiding Judge Emeritus, managing chambers, coordinating the academic and cultural awards endowment, organizing judge's records for archival purposes, serving as liaison for special volunteer assistance to other judges, General Counsel's Office and Administrator of Courts, scheduling appearances and appointments. Other duties as assigned or required. Minimum qualifications include graduation from an approved high school or vocational school preferably supplemented by an Associate's degree in secretarial science or related field and considerable (two to five years) executive or legal secretarial or administrative experience in processing legal documents. Paralegal experience preferred.