Administrative Assistant (Wine Sales)
Burke Beverage, Inc., La Grange, Illinois, United States, 60525
Administrative Assistant (Wine Sales)
Salary Range: $22.00 - $24.00 Hourly Position Type: Full Time Job Shift: Monday-Friday Education Level: Associates Degree Travel Percentage: None Category: Admin - Clerical Position Title: Administrative Assistant Wine & Spirits
Reporting To: GM Wine and Spirits Supervises: No One Position Objective: Provide administrative support to the Wine & Spirits team by building, running and updating reports, creating customer accounts and updating needed information in a timely manner. Maintain pricing and discount lists for sales team and analyze sales reports in a timely basis. Duties and Responsibilities: Open and close customer accounts in the VIP system. Update and maintain price discounting list, customer portfolio and periodic inventory reduction catalog. Maintain chain customer pricing portals and input weekly orders. Field customer service phone calls and generate account orders. Receive and place supplier sample requests. Communicate delinquent accounts to WSDI. Coordinate between sales, purchasing and finance. Run daily, weekly, monthly reports and ad hoc as requested. Track supplier and company incentives and provide regular updates to the sales team. Draft department memos and other written material to distribute to staff. Interact with visitors, customers and staff on a daily basis. Complete all required paperwork in a timely manner. Attend all scheduled meetings and conduct oneself in a professional manner that is supportive of management. Maintain a clean, organized, safe and secure work area. Other duties as assigned. Education and Experience Requirements: High school diploma or equivalent (GED) required. Associates Degree or higher preferred. Two years of office administration experience preferred. Knowledge, Skills, and Abilities: Excellent verbal and written communication skills. Excellent people and organizational skills. Proficient computer skills in Word, Excel, PowerPoint and Outlook. Advanced knowledge of Excel a plus. Must be detail oriented. Must be able to work in a fast paced, customer focused environment. Must be able to work independently with little supervision. Must be a team player and demonstrate positive work behaviors and attitude. Must be able to take direction well from various staff levels. Must be professional in interactions with suppliers, customers and staff. Must be at least 21 years of age. Must be reliable and on-time. Professional appearance and demeanor. Bilingual, Spanish fluency a plus. Additional Information: This position requires a friendly, outgoing high energy individual who is able to multi-task while maintaining a high level of quality service at all times. Professional business attire required (no jeans, no gym shoes). Typical work hours are 8:00am- 5:00pm Monday-Friday. Benefits: Medical, Dental, Vision Insurance, 401k, Profit Sharing, Paid Vacation, Sick and Personal time-off.
Salary Range: $22.00 - $24.00 Hourly Position Type: Full Time Job Shift: Monday-Friday Education Level: Associates Degree Travel Percentage: None Category: Admin - Clerical Position Title: Administrative Assistant Wine & Spirits
Reporting To: GM Wine and Spirits Supervises: No One Position Objective: Provide administrative support to the Wine & Spirits team by building, running and updating reports, creating customer accounts and updating needed information in a timely manner. Maintain pricing and discount lists for sales team and analyze sales reports in a timely basis. Duties and Responsibilities: Open and close customer accounts in the VIP system. Update and maintain price discounting list, customer portfolio and periodic inventory reduction catalog. Maintain chain customer pricing portals and input weekly orders. Field customer service phone calls and generate account orders. Receive and place supplier sample requests. Communicate delinquent accounts to WSDI. Coordinate between sales, purchasing and finance. Run daily, weekly, monthly reports and ad hoc as requested. Track supplier and company incentives and provide regular updates to the sales team. Draft department memos and other written material to distribute to staff. Interact with visitors, customers and staff on a daily basis. Complete all required paperwork in a timely manner. Attend all scheduled meetings and conduct oneself in a professional manner that is supportive of management. Maintain a clean, organized, safe and secure work area. Other duties as assigned. Education and Experience Requirements: High school diploma or equivalent (GED) required. Associates Degree or higher preferred. Two years of office administration experience preferred. Knowledge, Skills, and Abilities: Excellent verbal and written communication skills. Excellent people and organizational skills. Proficient computer skills in Word, Excel, PowerPoint and Outlook. Advanced knowledge of Excel a plus. Must be detail oriented. Must be able to work in a fast paced, customer focused environment. Must be able to work independently with little supervision. Must be a team player and demonstrate positive work behaviors and attitude. Must be able to take direction well from various staff levels. Must be professional in interactions with suppliers, customers and staff. Must be at least 21 years of age. Must be reliable and on-time. Professional appearance and demeanor. Bilingual, Spanish fluency a plus. Additional Information: This position requires a friendly, outgoing high energy individual who is able to multi-task while maintaining a high level of quality service at all times. Professional business attire required (no jeans, no gym shoes). Typical work hours are 8:00am- 5:00pm Monday-Friday. Benefits: Medical, Dental, Vision Insurance, 401k, Profit Sharing, Paid Vacation, Sick and Personal time-off.