DeGreeff & Associates - Keller WIlliams Integrity NW • Otsego , MN , US
Posted 13 days ago
Description Are you organized, proactive, and excited about real estate, marketing, and helping clients have a great experience? We’re hiring a Real Estate Executive Assistant who will be a key force in helping our team grow, nurturing client relationships, and ensuring transactions close smoothly.
This is more than an assistant role; it’s an opportunity to learn the real estate business and make a real impact every day.
Marketing & Brand Growth
Create attention-getting marketing materials for listings (social media, brochures, video teasers, postcards)
Manage social media posting schedules and engagement
Produce compelling content that supports brand awareness
Client Communication & Events
Serve as a primary point of contact for clients during sales & purchase cycles
Plan and coordinate open houses and client appreciation events
Communicate consistently and professionally via text, email, and calls
Transaction & Admin Coordination
Manage the transaction process from contract to close
Prepare paperwork, track deadlines, and coordinate with lenders/title/escrow partners
Maintain organized, compliant files and calendars
Systems & Workflow Support
Use office systems (CRM, G-Suite/Google Workspace)
Coordinate team meetings, project timelines, and marketing analytics
Help improve internal workflows over time
Our ideal candidate is highly organized with exceptional customer service skills. If you thrive in a people-centric environment and are self-motivated, we encourage you to apply today!
Responsibilities Marketing and Promotion
Develop and execute marketing strategies for promoting properties, including homes, commercial spaces, and developments, to target audiences.
Create compelling marketing materials such as property listings, brochures, virtual tours, direct mailers, and videos that showcase the features and benefits of each property.
Manage and maintain the real estate agency's online presence, including the website, social media accounts, and property listing platforms.
Optimize property listings for search engines and online visibility, utilizing relevant keywords and search engine optimization (SEO) techniques.
Analyze marketing campaign performance, including website traffic, engagement metrics, and lead generation, and provide insights for optimizing future strategies.
Use data-driven insights to refine marketing approaches, targeting methods, and messaging.
Client Communication and Relationship Management
Regularly communicate with clients to provide updates on marketing activities and gather feedback for continuous improvement.
Foster relationships with clients, buyers, and tenants through effective communication and engagement efforts.
Maintain constant and consistent communication with the database through direct mailers, emails, calls, texts, and client events.
Event Planning and Coordination
Plan and coordinate open houses, property tours, and other events to showcase properties to potential buyers or tenants, including client appreciation events.
Develop promotional materials and invitations for events, ensuring a cohesive and attractive presentation.
Plan, organize, and execute client events with the team.
Transaction Management
Prepare pre-list paperwork for all listing appointments and review completed paperwork for compliance.
Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale, effectively managing the administrative tasks involved in closing a sale.
Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released.
Maintain accurate and compliant files for all transactions.
Communicate with the agent several times throughout the transaction, including all important dates, missing documents, calendar reminders, file compliance status, etc.
Be the first point of contact/resource for all questions that arise throughout the closing process from agents, clients, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.
Stay in good communication with the agent if any issues arise that need to be handled or negotiated.
Coordinate closing date, time, and location, and notify all parties.
Qualifications
Must have excellent organizational skills and communication skills.
Driven by a desire to provide excellent customer service and a great customer experience.
2+ years of experience as an administrative assistant, preferred.
Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages is highly valued.
Knowledgeable in Canva, Social Media, and GSuite.
Compensation $50,000 - $60,000 yearly
About DeGreeff & Associates - Keller WIlliams Integrity NW DeGreeff & Associates - Keller Williams Integrity NW Realty is the largest and fastest-growing Real Estate office in the North Metro. Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams is a gathering place for the industry's best real estate agents. Our team, DeGreeff & Associates, has become one of the top teams in the North Metro and has received the number one spot for Elk River and Sherburne County for units sold multiple times during recent years. We are the local hometown team that constantly gives back to clients through events and giveaways.
#J-18808-Ljbffr
Posted 13 days ago
Description Are you organized, proactive, and excited about real estate, marketing, and helping clients have a great experience? We’re hiring a Real Estate Executive Assistant who will be a key force in helping our team grow, nurturing client relationships, and ensuring transactions close smoothly.
This is more than an assistant role; it’s an opportunity to learn the real estate business and make a real impact every day.
Marketing & Brand Growth
Create attention-getting marketing materials for listings (social media, brochures, video teasers, postcards)
Manage social media posting schedules and engagement
Produce compelling content that supports brand awareness
Client Communication & Events
Serve as a primary point of contact for clients during sales & purchase cycles
Plan and coordinate open houses and client appreciation events
Communicate consistently and professionally via text, email, and calls
Transaction & Admin Coordination
Manage the transaction process from contract to close
Prepare paperwork, track deadlines, and coordinate with lenders/title/escrow partners
Maintain organized, compliant files and calendars
Systems & Workflow Support
Use office systems (CRM, G-Suite/Google Workspace)
Coordinate team meetings, project timelines, and marketing analytics
Help improve internal workflows over time
Our ideal candidate is highly organized with exceptional customer service skills. If you thrive in a people-centric environment and are self-motivated, we encourage you to apply today!
Responsibilities Marketing and Promotion
Develop and execute marketing strategies for promoting properties, including homes, commercial spaces, and developments, to target audiences.
Create compelling marketing materials such as property listings, brochures, virtual tours, direct mailers, and videos that showcase the features and benefits of each property.
Manage and maintain the real estate agency's online presence, including the website, social media accounts, and property listing platforms.
Optimize property listings for search engines and online visibility, utilizing relevant keywords and search engine optimization (SEO) techniques.
Analyze marketing campaign performance, including website traffic, engagement metrics, and lead generation, and provide insights for optimizing future strategies.
Use data-driven insights to refine marketing approaches, targeting methods, and messaging.
Client Communication and Relationship Management
Regularly communicate with clients to provide updates on marketing activities and gather feedback for continuous improvement.
Foster relationships with clients, buyers, and tenants through effective communication and engagement efforts.
Maintain constant and consistent communication with the database through direct mailers, emails, calls, texts, and client events.
Event Planning and Coordination
Plan and coordinate open houses, property tours, and other events to showcase properties to potential buyers or tenants, including client appreciation events.
Develop promotional materials and invitations for events, ensuring a cohesive and attractive presentation.
Plan, organize, and execute client events with the team.
Transaction Management
Prepare pre-list paperwork for all listing appointments and review completed paperwork for compliance.
Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale, effectively managing the administrative tasks involved in closing a sale.
Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released.
Maintain accurate and compliant files for all transactions.
Communicate with the agent several times throughout the transaction, including all important dates, missing documents, calendar reminders, file compliance status, etc.
Be the first point of contact/resource for all questions that arise throughout the closing process from agents, clients, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.
Stay in good communication with the agent if any issues arise that need to be handled or negotiated.
Coordinate closing date, time, and location, and notify all parties.
Qualifications
Must have excellent organizational skills and communication skills.
Driven by a desire to provide excellent customer service and a great customer experience.
2+ years of experience as an administrative assistant, preferred.
Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages is highly valued.
Knowledgeable in Canva, Social Media, and GSuite.
Compensation $50,000 - $60,000 yearly
About DeGreeff & Associates - Keller WIlliams Integrity NW DeGreeff & Associates - Keller Williams Integrity NW Realty is the largest and fastest-growing Real Estate office in the North Metro. Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams is a gathering place for the industry's best real estate agents. Our team, DeGreeff & Associates, has become one of the top teams in the North Metro and has received the number one spot for Elk River and Sherburne County for units sold multiple times during recent years. We are the local hometown team that constantly gives back to clients through events and giveaways.
#J-18808-Ljbffr