and the job listing Expires on February 12, 2026
Neptune Associates is looking for a talented, creative, analytical and highly motivated Real Estate Office Administrator to join the Lynbrook, Long Island Office of its Real Estate Group. The Real Estate Group is responsible for managing a real estate portfolio that includes retail, office, medical, housing cooperatives and multi-family assets in and around New York State.
Job Requirements
Answering and screening telephone calls and emails; handle all tenant requests and complaints; Coordinate and communicate with tenants, maintenance staff and vendors; Coordinate and communicate with property management and brokers; Responsible for tracking, processing and preparing tenant work orders; Utilize property management software to update tenant information & interactions; Ability to prioritize work based on office needs; Responsible to maintain office equipment contracts, order & inventory office supplies; Organize file room and all filing; Provide administrative support as necessary including scheduling meetings, maintaining calendars, doing research and creating reports; and Other duties as needed. Required Skills
Strong customer service skills in dealing with tenants, vendors, brokers, etc.; Strong verbal, written and interpersonal communication skills; Strong time management, attention to detail and organizational skills; Ability to multi-task effectively while maintaining attention to detail; Experience with Microsoft Office (Word, Excel, Outlook, etc.); Experience with MDS or other property management software a plus; Experience with rent stabilization and emergency tenant protection laws a plus; and Experience with HPD, DHCR and Section 8 matters a plus.
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Answering and screening telephone calls and emails; handle all tenant requests and complaints; Coordinate and communicate with tenants, maintenance staff and vendors; Coordinate and communicate with property management and brokers; Responsible for tracking, processing and preparing tenant work orders; Utilize property management software to update tenant information & interactions; Ability to prioritize work based on office needs; Responsible to maintain office equipment contracts, order & inventory office supplies; Organize file room and all filing; Provide administrative support as necessary including scheduling meetings, maintaining calendars, doing research and creating reports; and Other duties as needed. Required Skills
Strong customer service skills in dealing with tenants, vendors, brokers, etc.; Strong verbal, written and interpersonal communication skills; Strong time management, attention to detail and organizational skills; Ability to multi-task effectively while maintaining attention to detail; Experience with Microsoft Office (Word, Excel, Outlook, etc.); Experience with MDS or other property management software a plus; Experience with rent stabilization and emergency tenant protection laws a plus; and Experience with HPD, DHCR and Section 8 matters a plus.
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