Company Description
UNCAS International, founded in 1911, has thrived across generations with a specialty in fashion jewelry and accessories. Known for its innovative approach, the company delivers high-quality products that exceed customer expectations and has successfully expanded into multiple gifting categories since 2014. UNCAS stands out with its unique blend of creativity and retail expertise, bringing luxury and value to customers in a cost-effective manner. Dedicated to supporting clients from “Concept to Shelf,” UNCAS focuses on helping businesses reach their full potential. The company is based in West Warwick, RI and continues to operate as a leader in the jewelry and gifting industry. Role Description
This is a full-time, on-site role for a Purchasing Agent based in West Warwick, RI. The Purchasing Agent is responsible for coordinating and executing purchase orders for product, packaging, and displays while ensuring accuracy, timeliness, and effective communication across internal teams and overseas partners. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Major Duties and Responsibilities
Purchasing & Order Management
Enter and manage purchase orders for product, packaging, and displays Participate in handoff meetings to ensure all information required to place orders is complete and accurate Collaborate with the Merchandising team to ensure new packaging components are properly set up and costed Input purchase data from rollout forms for China-based teams to generate purchase orders Place packaging purchase orders via EDI or manual processes and confirm delivery destinations Communicate daily with Asia production teams, Logistics, and Merchandising to address questions during order preparation and production Order replenishment items as requested by Planning Manage office supply purchasing as needed Expediting & Logistics Coordination
Partner with China-based teams to confirm acceptable Proforma Invoice (PI) dates with vendors Review shipping methods based on PI dates and customer in-house requirements Notify internal stakeholders of any changes or delays that may impact delivery timelines Confirm delivery dates with packaging suppliers and follow up regularly to ensure commitments are met Determine responsibility for delays requiring air freight and identify whether delays are vendor- or company-caused Process vendor chargebacks for air freight when delays are vendor-related Review weekly shipping lists from Dongguan, Yiwu, and Qingdao to confirm appropriate shipping methods Ongoing Maintenance & Reporting
Lead and participate in weekly status meetings Review rollout order status with Product Development, Account Representatives, and Quality Control; update reports as needed Resolve issues identified during status meetings in a timely manner Review of monthly shipping costs with the Operations Director Coordinate with freight forwarders to consolidate weekly shipments Maintain and update JMAS with new and revised card and ticket information Minimum Job Requirements
2+ years of purchasing experience , preferably within
accessories and/or jewelry Strong understanding of product, packaging, and display purchasing processes Advanced proficiency in
Microsoft Excel , including formulas and pivot tables Excellent written and verbal communication skills Highly organized with exceptional attention to detail and follow-up skills Self-motivated with the ability to manage multiple priorities and deadlines Experience working with
overseas vendors and Asia-based production teams
preferred Ability to work cross-functionally with Merchandising, Planning, Logistics, and Operations teams Familiarity with
EDI systems
and ERP platforms (JMAS experience a plus) Position
Exempt Salary Range
$55,000-$58,000 annually Benefits
Medical, Dental, Vision, FSA, HSA, PTO starts accumulating at hire, 401K Match, Company paid life, short- and long-term disability. Workers’ Compensation Notice: This employer is subject to the provisions of the Rhode Island Workers’ Compensation Act. Equal Opportunity Employer: We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other status protected by applicable federal, state, or local law.
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UNCAS International, founded in 1911, has thrived across generations with a specialty in fashion jewelry and accessories. Known for its innovative approach, the company delivers high-quality products that exceed customer expectations and has successfully expanded into multiple gifting categories since 2014. UNCAS stands out with its unique blend of creativity and retail expertise, bringing luxury and value to customers in a cost-effective manner. Dedicated to supporting clients from “Concept to Shelf,” UNCAS focuses on helping businesses reach their full potential. The company is based in West Warwick, RI and continues to operate as a leader in the jewelry and gifting industry. Role Description
This is a full-time, on-site role for a Purchasing Agent based in West Warwick, RI. The Purchasing Agent is responsible for coordinating and executing purchase orders for product, packaging, and displays while ensuring accuracy, timeliness, and effective communication across internal teams and overseas partners. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Major Duties and Responsibilities
Purchasing & Order Management
Enter and manage purchase orders for product, packaging, and displays Participate in handoff meetings to ensure all information required to place orders is complete and accurate Collaborate with the Merchandising team to ensure new packaging components are properly set up and costed Input purchase data from rollout forms for China-based teams to generate purchase orders Place packaging purchase orders via EDI or manual processes and confirm delivery destinations Communicate daily with Asia production teams, Logistics, and Merchandising to address questions during order preparation and production Order replenishment items as requested by Planning Manage office supply purchasing as needed Expediting & Logistics Coordination
Partner with China-based teams to confirm acceptable Proforma Invoice (PI) dates with vendors Review shipping methods based on PI dates and customer in-house requirements Notify internal stakeholders of any changes or delays that may impact delivery timelines Confirm delivery dates with packaging suppliers and follow up regularly to ensure commitments are met Determine responsibility for delays requiring air freight and identify whether delays are vendor- or company-caused Process vendor chargebacks for air freight when delays are vendor-related Review weekly shipping lists from Dongguan, Yiwu, and Qingdao to confirm appropriate shipping methods Ongoing Maintenance & Reporting
Lead and participate in weekly status meetings Review rollout order status with Product Development, Account Representatives, and Quality Control; update reports as needed Resolve issues identified during status meetings in a timely manner Review of monthly shipping costs with the Operations Director Coordinate with freight forwarders to consolidate weekly shipments Maintain and update JMAS with new and revised card and ticket information Minimum Job Requirements
2+ years of purchasing experience , preferably within
accessories and/or jewelry Strong understanding of product, packaging, and display purchasing processes Advanced proficiency in
Microsoft Excel , including formulas and pivot tables Excellent written and verbal communication skills Highly organized with exceptional attention to detail and follow-up skills Self-motivated with the ability to manage multiple priorities and deadlines Experience working with
overseas vendors and Asia-based production teams
preferred Ability to work cross-functionally with Merchandising, Planning, Logistics, and Operations teams Familiarity with
EDI systems
and ERP platforms (JMAS experience a plus) Position
Exempt Salary Range
$55,000-$58,000 annually Benefits
Medical, Dental, Vision, FSA, HSA, PTO starts accumulating at hire, 401K Match, Company paid life, short- and long-term disability. Workers’ Compensation Notice: This employer is subject to the provisions of the Rhode Island Workers’ Compensation Act. Equal Opportunity Employer: We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other status protected by applicable federal, state, or local law.
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