Executive Assistant to the CEO (Sales, CRM & Operations)
Blue Team Corp, Boca Raton, Florida, us, 33481
BlueTeam is a US-based provider of national disaster recovery, remediation, reconstruction, renovation, and roofing services for commercial properties. Our core business focuses on cleanup and mitigation efforts for recovery from fire damage, roof leaks, flooding, pipe bursts, and post-disaster remediation due to severe weather. We exclusively serve commercial sectors including hospitality, senior housing, healthcare, commercial offices, municipalities, multifamily living, and institutional markets.
SUMMARY As Executive Assistant to our CEO, you’ll be at the center of strategic decision-making, helping drive growth while building relationships with top commercial clients. Your primary responsibilities will include:
ESSENTIAL DUTIES AND RESPONSIBILITIES CEO Partnership & Accountability
Act as an extension of the CEO; managing priorities, deadlines, and follow-through
Proactively plan schedules, meetings, and focus time with business impact in mind
Gatekeep time and communications to minimize distractions and maximize effectiveness
Track commitments and hold internal teams accountable on the CEO’s behalf
Own CRM accuracy, pipeline visibility, and executive-level reporting
Prepare weekly and monthly sales reports, dashboards, and summaries
Track KPIs, forecasts, and performance trends for leadership review
Ensure sales follow-ups and commitments are logged and executed
Meetings, Travel & Logistics
Coordinate complex domestic and international travel (business and personal)
Prepare pre-read materials, agendas, and action items for meetings
Attend key meetings as needed to capture notes, tasks, and next steps
Ensure all logistics are handled smoothly, efficiently, and cost-effectively
Personal Executive Support
Manage select personal scheduling, travel, and administrative needs
Handle confidential matters with professionalism and discretion
Serve as a trusted point of contact for personal vendors and appointments
Balance personal and professional priorities with clarity and good judgment
Office & Operations Support
Fully in-office presence to support CEO and leadership team
Coordinate with internal departments and external partners as needed
Support office operations and executive-level events
Maintain strong systems, organization, and documentation
Performs other related duties and assignments as required
QUALIFICATIONS Technical & Analytical Skills
CRM experience required (Salesforce, HubSpot, Zoho, or similar)
Strong Excel and reporting capabilities; comfortable analyzing data
Advanced proficiency in Microsoft Outlook, Word, PowerPoint
Able to quickly interpret data, spot gaps, and drive clarity
Personal Attributes
Highly proactive and organized; thinks multiple steps ahead
Confident managing up and providing structure to a fast-moving executive
Calm, discreet, and unflappable under pressure
Direct communicator with excellent judgment
Detail-oriented with high standards for follow-through
Additional Qualifications (Preferred)
Willing and able to travel with or on behalf of the CEO
Experience in sales-driven, services, or founder-led organizations
EDUCATION and/or EXPERIENCE
Bachelor’s degree in business administration, Sales, Marketing, etc.
5+ years supporting a CEO or C-suite executive in a fast-moving environment
Strong understanding of
sales processes, CRM systems, and reporting
Experience managing both professional and personal executive support
Comfortable operating with autonomy, authority, and accountability
PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to type and look at a computer screen for long periods of the day. The employee must be able to sit for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.
NOTE This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. BBMK Contracting, LLC dba BlueTeam (BlueTeam) is a Drug Free Workplace as well as an Equal Opportunity Employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law.
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SUMMARY As Executive Assistant to our CEO, you’ll be at the center of strategic decision-making, helping drive growth while building relationships with top commercial clients. Your primary responsibilities will include:
ESSENTIAL DUTIES AND RESPONSIBILITIES CEO Partnership & Accountability
Act as an extension of the CEO; managing priorities, deadlines, and follow-through
Proactively plan schedules, meetings, and focus time with business impact in mind
Gatekeep time and communications to minimize distractions and maximize effectiveness
Track commitments and hold internal teams accountable on the CEO’s behalf
Own CRM accuracy, pipeline visibility, and executive-level reporting
Prepare weekly and monthly sales reports, dashboards, and summaries
Track KPIs, forecasts, and performance trends for leadership review
Ensure sales follow-ups and commitments are logged and executed
Meetings, Travel & Logistics
Coordinate complex domestic and international travel (business and personal)
Prepare pre-read materials, agendas, and action items for meetings
Attend key meetings as needed to capture notes, tasks, and next steps
Ensure all logistics are handled smoothly, efficiently, and cost-effectively
Personal Executive Support
Manage select personal scheduling, travel, and administrative needs
Handle confidential matters with professionalism and discretion
Serve as a trusted point of contact for personal vendors and appointments
Balance personal and professional priorities with clarity and good judgment
Office & Operations Support
Fully in-office presence to support CEO and leadership team
Coordinate with internal departments and external partners as needed
Support office operations and executive-level events
Maintain strong systems, organization, and documentation
Performs other related duties and assignments as required
QUALIFICATIONS Technical & Analytical Skills
CRM experience required (Salesforce, HubSpot, Zoho, or similar)
Strong Excel and reporting capabilities; comfortable analyzing data
Advanced proficiency in Microsoft Outlook, Word, PowerPoint
Able to quickly interpret data, spot gaps, and drive clarity
Personal Attributes
Highly proactive and organized; thinks multiple steps ahead
Confident managing up and providing structure to a fast-moving executive
Calm, discreet, and unflappable under pressure
Direct communicator with excellent judgment
Detail-oriented with high standards for follow-through
Additional Qualifications (Preferred)
Willing and able to travel with or on behalf of the CEO
Experience in sales-driven, services, or founder-led organizations
EDUCATION and/or EXPERIENCE
Bachelor’s degree in business administration, Sales, Marketing, etc.
5+ years supporting a CEO or C-suite executive in a fast-moving environment
Strong understanding of
sales processes, CRM systems, and reporting
Experience managing both professional and personal executive support
Comfortable operating with autonomy, authority, and accountability
PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to type and look at a computer screen for long periods of the day. The employee must be able to sit for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.
NOTE This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. BBMK Contracting, LLC dba BlueTeam (BlueTeam) is a Drug Free Workplace as well as an Equal Opportunity Employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law.
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