Executive Assistant to Entrepreneur (San Francisco) at C-SUITE ASSISTANTS San Fr
C-SUITE ASSISTANTS, San Francisco, California, United States, 94199
Executive Assistant to Entrepreneur (San Francisco) job at C-SUITE ASSISTANTS. San Francisco, CA.
A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant. This is a new position. The role is hybrid: 4 days in office, 1 day remote. The culture values work/life balance. The principal is fast-moving and looking for an equally fast thinking assistant. The principal spends time in the Middle East, so there will be a shift in hours during those periods.
About the Job:
Monitor, and prioritize the CEOs emails and draft responses
Maintain the busy calendar and add appointment to calendar based on incoming emails
Manage contacts
Liaise with bookkeeper, accountant and banking to keep accounting current
Circulate and file legal documents including NDA, employee contracts, agreements, and commission agreements
Take notes on zoom meetings and conference calls when needed
Manage deal flow in Compass.com, car.org and other real estate platforms
Make appts for the principal and obtain medical records when needed
Research
Be the point of contact for marketing initiatives
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages
Schedule meetings
Orchestrate all travel - hotels, rental cars, lodging, researching and finding value and solutions
complex travel arrangements including flights, cars, hotels, and other reservations
Make suggestions to improve processes
Process expense reports
Assist with personal scheduling and appointments.
Ad hoc projects as needed
Limited off-hour availability via text
About You:
Minimum of 4 years of experience in a related support position
BA/BS from a college or university
Experience using Google Suite (sheets, docs, gdrive), Notion, Slack, MacMail
Adept with Apple/Mac
Familiarity with Canva and DocuSign a plus
Able to work quickly and autonomously
Dynamic and proactive comfortable in a fast-paced environment
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, will reimburse for individual health plan
Hours: 9-5 or 10-6
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A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant. This is a new position. The role is hybrid: 4 days in office, 1 day remote. The culture values work/life balance. The principal is fast-moving and looking for an equally fast thinking assistant. The principal spends time in the Middle East, so there will be a shift in hours during those periods.
About the Job:
Monitor, and prioritize the CEOs emails and draft responses
Maintain the busy calendar and add appointment to calendar based on incoming emails
Manage contacts
Liaise with bookkeeper, accountant and banking to keep accounting current
Circulate and file legal documents including NDA, employee contracts, agreements, and commission agreements
Take notes on zoom meetings and conference calls when needed
Manage deal flow in Compass.com, car.org and other real estate platforms
Make appts for the principal and obtain medical records when needed
Research
Be the point of contact for marketing initiatives
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages
Schedule meetings
Orchestrate all travel - hotels, rental cars, lodging, researching and finding value and solutions
complex travel arrangements including flights, cars, hotels, and other reservations
Make suggestions to improve processes
Process expense reports
Assist with personal scheduling and appointments.
Ad hoc projects as needed
Limited off-hour availability via text
About You:
Minimum of 4 years of experience in a related support position
BA/BS from a college or university
Experience using Google Suite (sheets, docs, gdrive), Notion, Slack, MacMail
Adept with Apple/Mac
Familiarity with Canva and DocuSign a plus
Able to work quickly and autonomously
Dynamic and proactive comfortable in a fast-paced environment
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, will reimburse for individual health plan
Hours: 9-5 or 10-6
#J-18808-Ljbffr