Position Details
Position Information
Job Title Conferences Assistant
Department University Events Office Administration
Terms and Hours April 20 through August 3; approx. 15-20 hrs/wk
Job Category Student Employment
Hourly Wage Portland Metro Minimum Wage ($16.30)
Job Summary
Conferences Assistants are integral to the daily management, leadership, and operations of camps and conferences at the University of Portland. This position requires living on campus to support summer conference attendees staying in Residence Halls.
This is a physically active role. You'll spend most of your shift moving-walking residence halls to inspect rooms, transporting linens across campus, unlocking doors, and managing inventory. While the core tasks remain consistent throughout the summer (room prep/report, linen management, guest support), each day brings different conditions under which these tasks will be performed.
Training: Early April and May (dates TBD) Conferences begin May 11 - August 3, 2026. There are required work weeks before and after conferences end. Weekly meetings: TBD Core Duties
Residence Hall Operations & Facilities Management
Conduct room condition reports before and after each group's stay, documenting any damages or maintenance needed. Monitor and manage linen inventory: sort laundry, assemble linen packets, delivering them to rooms and collecting them after checkout-moving frequently between multiple buildings and floors. Managing linen inventory may include washing, drying, and folding laundry. Assist with room preparation, including setting up linens and welcome materials.
Room preparation may include assembly and/or moving of bed furniture.
Investigate, report, and follow up on room damages and maintenance issues . Assist in residence hall setup and teardown for semester transitions, including signage and inventory. Ensure proper signage, desk materials, and guest rooms are ready for check-ins. Conduct fire evacuation and general safety policy reviews with guests. Attend trainings sessions and weekly staff meetings. Maintain accurate records of room assignments and changes and draft end-of-conference reports detailing residence hall operations. Guest Relations & Customer Service
Assist guests with check-in and check-out procedures in the residence halls. Provide assistance and support to conference attendees staying on campus, ensuring a high level of service. Support front desk staff when needed during high-traffic times. As Eligible
Transport misc. summer conference items and supplies between buildings on campus via golf cart. Respond to room unlocking requests via golf cart. Complete golf cart driving training. On-Campus Housing Details
Summer housing in a double room in the designated summer residence hall; ability to pay the difference for a single room, should one be available. Interim housing in May and August available Meals are provided in the Commons while summer groups are on campus. A schedule will be provided. Minimum Qualifications
Must be enrolled in classes for the 2025-26 academic year. Must be able to
work at least 15 hours per week
and throughout all assigned camps/conferences. Must be available for shifts between 8:30 AM - 8:30 PM, seven days a week, including Federal Holidays. Must be able to complete tasks repetitively under varying conditions. Advocate for collegiality, including demonstrating a positive attitude and team-oriented approach. Adaptable, able to pivot quickly based on evolving priorities. Organizational skills, interpersonal communication skills, attention to detail, and ability to manage multiple tasks. Mandatory participation in summer staff training sessions. Preferred Qualifications
See above Physical Requirements
Consistently:
perform demanding tasks requiring extensive walking, repetitive activities, and sustained work in summer heat conditions. Consistently: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 30 pounds. Consistently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork. Hours of employment: sometimes may require
working flexible and/or longer hours , including nights and weekends, when necessitated by projects. Stress from work-related situations
such as those involving changing circumstances, challenging, important, urgent, time-sensitive, or multiple matters.
Posting Detail Information
Posting Number SE839-2023
Number of Vacancies 14
Estimated Start Date 04/20/2026
Open Date 02/09/2026
Close Date 04/06/2026
Position Information
Job Title Conferences Assistant
Department University Events Office Administration
Terms and Hours April 20 through August 3; approx. 15-20 hrs/wk
Job Category Student Employment
Hourly Wage Portland Metro Minimum Wage ($16.30)
Job Summary
Conferences Assistants are integral to the daily management, leadership, and operations of camps and conferences at the University of Portland. This position requires living on campus to support summer conference attendees staying in Residence Halls.
This is a physically active role. You'll spend most of your shift moving-walking residence halls to inspect rooms, transporting linens across campus, unlocking doors, and managing inventory. While the core tasks remain consistent throughout the summer (room prep/report, linen management, guest support), each day brings different conditions under which these tasks will be performed.
Training: Early April and May (dates TBD) Conferences begin May 11 - August 3, 2026. There are required work weeks before and after conferences end. Weekly meetings: TBD Core Duties
Residence Hall Operations & Facilities Management
Conduct room condition reports before and after each group's stay, documenting any damages or maintenance needed. Monitor and manage linen inventory: sort laundry, assemble linen packets, delivering them to rooms and collecting them after checkout-moving frequently between multiple buildings and floors. Managing linen inventory may include washing, drying, and folding laundry. Assist with room preparation, including setting up linens and welcome materials.
Room preparation may include assembly and/or moving of bed furniture.
Investigate, report, and follow up on room damages and maintenance issues . Assist in residence hall setup and teardown for semester transitions, including signage and inventory. Ensure proper signage, desk materials, and guest rooms are ready for check-ins. Conduct fire evacuation and general safety policy reviews with guests. Attend trainings sessions and weekly staff meetings. Maintain accurate records of room assignments and changes and draft end-of-conference reports detailing residence hall operations. Guest Relations & Customer Service
Assist guests with check-in and check-out procedures in the residence halls. Provide assistance and support to conference attendees staying on campus, ensuring a high level of service. Support front desk staff when needed during high-traffic times. As Eligible
Transport misc. summer conference items and supplies between buildings on campus via golf cart. Respond to room unlocking requests via golf cart. Complete golf cart driving training. On-Campus Housing Details
Summer housing in a double room in the designated summer residence hall; ability to pay the difference for a single room, should one be available. Interim housing in May and August available Meals are provided in the Commons while summer groups are on campus. A schedule will be provided. Minimum Qualifications
Must be enrolled in classes for the 2025-26 academic year. Must be able to
work at least 15 hours per week
and throughout all assigned camps/conferences. Must be available for shifts between 8:30 AM - 8:30 PM, seven days a week, including Federal Holidays. Must be able to complete tasks repetitively under varying conditions. Advocate for collegiality, including demonstrating a positive attitude and team-oriented approach. Adaptable, able to pivot quickly based on evolving priorities. Organizational skills, interpersonal communication skills, attention to detail, and ability to manage multiple tasks. Mandatory participation in summer staff training sessions. Preferred Qualifications
See above Physical Requirements
Consistently:
perform demanding tasks requiring extensive walking, repetitive activities, and sustained work in summer heat conditions. Consistently: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 30 pounds. Consistently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork. Hours of employment: sometimes may require
working flexible and/or longer hours , including nights and weekends, when necessitated by projects. Stress from work-related situations
such as those involving changing circumstances, challenging, important, urgent, time-sensitive, or multiple matters.
Posting Detail Information
Posting Number SE839-2023
Number of Vacancies 14
Estimated Start Date 04/20/2026
Open Date 02/09/2026
Close Date 04/06/2026