Job Purpose
The Call Center Representative is responsible for managing a high volume of inbound and outbound calls in a timely and professional manner. This role involves providing exceptional customer service, scheduling appointments, answering inquiries, and assisting patients and their families with accurate information regarding services provided by the healthcare organization. The ideal candidate will have excellent communication skills, empathy, and the ability to work effectively in a fast-paced environment.
Job Responsibilities
Handle incoming and outgoing calls efficiently while maintaining a professional and courteous demeanor.
Schedule patient appointments accurately using the organization's electronic medical record (EMR) system.
Respond to patient inquiries regarding services, appointment availability, billing, and other general information.
Assist patients in rescheduling or canceling appointments while adhering to organizational guidelines.
Verify and update patient demographic and insurance information during calls.
Educate patients on healthcare services, office policies, and available resources.
Document all patient interactions and maintain accurate call records in the appropriate systems.
Document patient complaints and elevate complex issues to the appropriate department or supervisor.
Collaborate with clinical staff, administrative teams, and other departments to ensure a seamless patient experience.
Follow HIPAA regulations to maintain patient confidentiality and data security.
Achieve performance goals, including call quality, response time, and customer satisfaction metrics.
Outreach to inquiring callers to keep them informed about their issues/request’s status or resolution.
Adhere to company and department policies and procedures.
Adhere to all applicable compliance requirements and the Code of Conduct.
Weekly Hours:
40
Days:
Monday to Friday
Hours:
We have different schedules available between 8:00 AM to 8:00 PM EST
Location:
Full time Remote
Qualifications Education:
Associate degree preferred or equivalent relevant call center years of experience preferred.
Additional Requirements
Able to pass a typing test with at least 40 WPM.
Bilingual Requirement: Spanish, Russian, Chinese, Bengali, Korean
1 – 2 years experience in customer service, quality, and/or auditing experience.
Excellent written and verbal communication skills.
Ability to thrive in a fast-paced environment and meet assigned deadlines.
Excellent organizational skills, accuracy, and attention to detail.
Ability to operate both independently and collaboratively as required.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Remote Work & Equipment Requirements (Bring Your Own Device - BYOD)
This is a fully remote position. Employees are required to provide and maintain their own home office equipment that meets the organization’s technical, security, and connectivity requirements.
The organization does not provide company‑issued equipment for fully remote roles outside of New York State.
Device Requirements Employees must have access to a modern personal computer that meets the following minimum standards:
PC or Mac desktop or laptop, manufactured within the last five (5) years
Supported operating system:
Windows-based devices must run the latest version of Windows
Apple devices must run the latest version of macOS
Ability to install and run required secure remote‑access applications
Minimum system capability:
Processor: 3.0 GHz or faster
Memory: At least 8 GB RAM
Storage: Sufficient free disk space to support required applications
Display: Minimum screen resolution of 800 x 600
Internet & Workspace Requirements
Reliable High-speed Internet Connection With Minimum Speeds Of
25 Mbps download
10 Mbps upload
Stable connection suitable for voice and system-based work
Wired Ethernet connection preferred
Private, quiet workspace that supports confidential conversations and HIPAA compliance
Employees must acknowledge that they have an alternative means of working in the event of power or internet service outages to ensure continuity of job responsibilities.
Security Requirements
Device must have up-to-date antivirus and security protections
Operating systems must be configured to receive automatic updatesEmployees must comply with all company security, confidentiality, and access protocols, including multi‑factor authentication
Employees are responsible for maintaining their personal equipment and resolving any device or connectivity issues that may impact job performance. IT support may provide guidance but does not maintain personal devices.
Home Office Equipment Reimbursement After completing six (6) months of continuous employment, employees in fully remote roles may be eligible for a one‑time reimbursement of up to $600 for approved home office equipment expenses, including but not limited to:
Monitors
Office chairs
Desktop or laptop computers
Webcams or cameras
Battery backup or surge protection equipment
Important Notes
This reimbursement is not provided upfront
Eligibility is subject to company policy, documentation, and approval
The reimbursement is non‑recurring and does not constitute wages, salary, or ongoing compensation
Reimbursement availability may change based on business or policy needs
Physical Requirements Individuals must be able to sustain certain physical requirements essential to the job. This includes, but is not limited to:
Sitting/Stationary positions – Duration of up to 6‑8 hours a day for consecutive hours/periods of time.
Agility/Fine Motor Skills - Must demonstrate agility and fine motor skills (ie. typing, use of equipment, etc.)
Sight/Visual Requirements – Must be able to read orders and type/write documentation, etc. with accuracy.
Audio Hearing and Motor Skills (language) Requirements – Must be able to listen attentively and document information from stakeholders and intake information through audio processing with accuracy. In addition, must be able to speak comfortably and clearly with language motor skills.
Cognitive Ability – Must be able to demonstrate good decision‑making, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job.
Disclaimer Responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of the company.
We are an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, height, weight, or genetic information. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
Salary Range (Min-Max) $34,000.00 - $40,000.00
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Job Responsibilities
Handle incoming and outgoing calls efficiently while maintaining a professional and courteous demeanor.
Schedule patient appointments accurately using the organization's electronic medical record (EMR) system.
Respond to patient inquiries regarding services, appointment availability, billing, and other general information.
Assist patients in rescheduling or canceling appointments while adhering to organizational guidelines.
Verify and update patient demographic and insurance information during calls.
Educate patients on healthcare services, office policies, and available resources.
Document all patient interactions and maintain accurate call records in the appropriate systems.
Document patient complaints and elevate complex issues to the appropriate department or supervisor.
Collaborate with clinical staff, administrative teams, and other departments to ensure a seamless patient experience.
Follow HIPAA regulations to maintain patient confidentiality and data security.
Achieve performance goals, including call quality, response time, and customer satisfaction metrics.
Outreach to inquiring callers to keep them informed about their issues/request’s status or resolution.
Adhere to company and department policies and procedures.
Adhere to all applicable compliance requirements and the Code of Conduct.
Weekly Hours:
40
Days:
Monday to Friday
Hours:
We have different schedules available between 8:00 AM to 8:00 PM EST
Location:
Full time Remote
Qualifications Education:
Associate degree preferred or equivalent relevant call center years of experience preferred.
Additional Requirements
Able to pass a typing test with at least 40 WPM.
Bilingual Requirement: Spanish, Russian, Chinese, Bengali, Korean
1 – 2 years experience in customer service, quality, and/or auditing experience.
Excellent written and verbal communication skills.
Ability to thrive in a fast-paced environment and meet assigned deadlines.
Excellent organizational skills, accuracy, and attention to detail.
Ability to operate both independently and collaboratively as required.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Remote Work & Equipment Requirements (Bring Your Own Device - BYOD)
This is a fully remote position. Employees are required to provide and maintain their own home office equipment that meets the organization’s technical, security, and connectivity requirements.
The organization does not provide company‑issued equipment for fully remote roles outside of New York State.
Device Requirements Employees must have access to a modern personal computer that meets the following minimum standards:
PC or Mac desktop or laptop, manufactured within the last five (5) years
Supported operating system:
Windows-based devices must run the latest version of Windows
Apple devices must run the latest version of macOS
Ability to install and run required secure remote‑access applications
Minimum system capability:
Processor: 3.0 GHz or faster
Memory: At least 8 GB RAM
Storage: Sufficient free disk space to support required applications
Display: Minimum screen resolution of 800 x 600
Internet & Workspace Requirements
Reliable High-speed Internet Connection With Minimum Speeds Of
25 Mbps download
10 Mbps upload
Stable connection suitable for voice and system-based work
Wired Ethernet connection preferred
Private, quiet workspace that supports confidential conversations and HIPAA compliance
Employees must acknowledge that they have an alternative means of working in the event of power or internet service outages to ensure continuity of job responsibilities.
Security Requirements
Device must have up-to-date antivirus and security protections
Operating systems must be configured to receive automatic updatesEmployees must comply with all company security, confidentiality, and access protocols, including multi‑factor authentication
Employees are responsible for maintaining their personal equipment and resolving any device or connectivity issues that may impact job performance. IT support may provide guidance but does not maintain personal devices.
Home Office Equipment Reimbursement After completing six (6) months of continuous employment, employees in fully remote roles may be eligible for a one‑time reimbursement of up to $600 for approved home office equipment expenses, including but not limited to:
Monitors
Office chairs
Desktop or laptop computers
Webcams or cameras
Battery backup or surge protection equipment
Important Notes
This reimbursement is not provided upfront
Eligibility is subject to company policy, documentation, and approval
The reimbursement is non‑recurring and does not constitute wages, salary, or ongoing compensation
Reimbursement availability may change based on business or policy needs
Physical Requirements Individuals must be able to sustain certain physical requirements essential to the job. This includes, but is not limited to:
Sitting/Stationary positions – Duration of up to 6‑8 hours a day for consecutive hours/periods of time.
Agility/Fine Motor Skills - Must demonstrate agility and fine motor skills (ie. typing, use of equipment, etc.)
Sight/Visual Requirements – Must be able to read orders and type/write documentation, etc. with accuracy.
Audio Hearing and Motor Skills (language) Requirements – Must be able to listen attentively and document information from stakeholders and intake information through audio processing with accuracy. In addition, must be able to speak comfortably and clearly with language motor skills.
Cognitive Ability – Must be able to demonstrate good decision‑making, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job.
Disclaimer Responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of the company.
We are an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, height, weight, or genetic information. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
Salary Range (Min-Max) $34,000.00 - $40,000.00
#J-18808-Ljbffr