Records Management Specialist (Charlotte)
University of North Carolina Charlotte, Charlotte, North Carolina, United States, 28245
Records Management Specialist
Please see Special Instructions for more details. * Temporary
staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions.
However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan and will be notified of instructions.
*Special Notes Regarding Eligibility for the High Deductible Health Plan
Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance https://hr.charlotte.edu/benefits/benefit-plans/health-insurance
Position Information
General Information Position Number STMP15
Working Title Records Management Specialist
Division Business Affairs
Department Human Resources (Adm)
Work Unit Records Management
Work Location 225-A King
Vacancy Open To All Candidates
Position Designation Non-Student Temporary
Employment Type Temporary - Full-time
Hours per week 40
Work Schedule 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
Pay Rate $22.50
Minimum Experience/Education Graduation from high school or completion of its equivalency and one (1) year of related administrative/office experience; or an equivalent combination of training and experience.
Departmental Preferred Experience, Skills, Training/Education: 1-2 years of experience working in a human resources or related business office environment handling high volume data entry of personnel actions and/or payroll actions. Demonstrated data entry accuracy and efficiency with strong attention to detail. Current or previous experience working with Banner HR or related automated payroll system. Demonstrated ability to work independently and prioritize work within established deadlines. Ability to identify and resolve data discrepancies to ensure data integrity.
Duties and Responsibilities This position is responsible for the accurate and timely data entry of employment, leave, and/or pay-related actions (new hire, promotion, horizontal, special payment, leave of absence, LWOP, separation, etc.) associated with all University employee designations (faculty, staff, non-student temporary, and student).
Ensures/maintains data integrity for information that is manually and automatically entered into Banner HR and employee personnel records.
Other Work/Responsibilities
Necessary Licenses or Certifications
Proposed Hire Date 02/16/2026
Contact Information
Expected Length of Assignment Six (6) months with potential for permanent placement
Posting Open Date 01/15/2026
Posting Close Date
Special Notes to Applicants * Temporary
staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions.
However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan and will be notified of instructions.
*Special Notes Regarding Eligibility for the High Deductible Health Plan Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance https://hr.charlotte.edu/benefits/benefit-plans/health-insurance
Posting Specific Questions
Required fields are indicated with an asterisk (*). * How did you hear about this employment opportunity?
UNC Charlotte Website HERC Job Board Inside Higher Education Circa (formerly known as Local JobNetwork) Another Website Agency Referral Advertisement/Publication Personal Referral Other
Where did you learn about this posting? (Open Ended Question)
Applicant Documents
Required Documents
Optional Documents
Contact Information for References Other Document Resume / Curriculum Vitae Cover Letter / Letter of Interest
Please see Special Instructions for more details. * Temporary
staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions.
However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan and will be notified of instructions.
*Special Notes Regarding Eligibility for the High Deductible Health Plan
Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance https://hr.charlotte.edu/benefits/benefit-plans/health-insurance
Position Information
General Information Position Number STMP15
Working Title Records Management Specialist
Division Business Affairs
Department Human Resources (Adm)
Work Unit Records Management
Work Location 225-A King
Vacancy Open To All Candidates
Position Designation Non-Student Temporary
Employment Type Temporary - Full-time
Hours per week 40
Work Schedule 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
Pay Rate $22.50
Minimum Experience/Education Graduation from high school or completion of its equivalency and one (1) year of related administrative/office experience; or an equivalent combination of training and experience.
Departmental Preferred Experience, Skills, Training/Education: 1-2 years of experience working in a human resources or related business office environment handling high volume data entry of personnel actions and/or payroll actions. Demonstrated data entry accuracy and efficiency with strong attention to detail. Current or previous experience working with Banner HR or related automated payroll system. Demonstrated ability to work independently and prioritize work within established deadlines. Ability to identify and resolve data discrepancies to ensure data integrity.
Duties and Responsibilities This position is responsible for the accurate and timely data entry of employment, leave, and/or pay-related actions (new hire, promotion, horizontal, special payment, leave of absence, LWOP, separation, etc.) associated with all University employee designations (faculty, staff, non-student temporary, and student).
Ensures/maintains data integrity for information that is manually and automatically entered into Banner HR and employee personnel records.
Other Work/Responsibilities
Necessary Licenses or Certifications
Proposed Hire Date 02/16/2026
Contact Information
Expected Length of Assignment Six (6) months with potential for permanent placement
Posting Open Date 01/15/2026
Posting Close Date
Special Notes to Applicants * Temporary
staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions.
However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan and will be notified of instructions.
*Special Notes Regarding Eligibility for the High Deductible Health Plan Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance https://hr.charlotte.edu/benefits/benefit-plans/health-insurance
Posting Specific Questions
Required fields are indicated with an asterisk (*). * How did you hear about this employment opportunity?
UNC Charlotte Website HERC Job Board Inside Higher Education Circa (formerly known as Local JobNetwork) Another Website Agency Referral Advertisement/Publication Personal Referral Other
Where did you learn about this posting? (Open Ended Question)
Applicant Documents
Required Documents
Optional Documents
Contact Information for References Other Document Resume / Curriculum Vitae Cover Letter / Letter of Interest