Contract Specialist II (Part-time)
Inside Higher Ed, San Antonio, Texas, United States, 78208
Job Title: Contract Specialist II (Part-time)
Agency: Texas A&M University - San Antonio
Department: University Contracts
Proposed Minimum Salary: Commensurate
Location: San Antonio, Texas
Job Type: Staff
The Contract Specialist II, under supervision, facilitates the contract administration process, including data entry into the contract management database, maintenance of paper files, routing and approvals, monitoring existing contracts, and sets up and maintains account controls and records. This includes setting up new account requests, changing account attributes, managing responsible persons and departments, and preparing monthly/year‑end processes and reports.
Responsibilities
Prepares scope of work, writes contracts, reviews terms and conditions, and makes recommendations.
Ensures contracts comply with federal and state laws and other policy guidelines.
Monitors contract status, including expirations, renewals, extensions, and maintains contract files in databases.
Communicates regularly with stakeholders to facilitate and understand desired outcomes, ensuring that information is correct and meets expectations.
Assists in administration and analysis of project budgets, including entries and other related tasks.
Researches and reconciles discrepancies and completes entries to correct errors on various reconciliations.
Acts as a consultant on accounting matters and assists in applying financial data to solve operating problems.
Assists in annual review of contract administration planned related rules and procedures.
Assists in the preparation of reports.
Performs reviews to ensure compliance with applicable policies, laws, and regulations.
Performs advanced accounting duties.
Assists with committees as needed.
Assists with finance reporting to federal and state agencies, including but not limited to financial reporting, payroll and purchasing approvals, billing, reconciliations, cost transfers, cost sharing, subrecipient monitoring; time and effort certification, new account set‑ups, closeouts, and troubleshooting.
Required Education and Experience
Bachelor’s degree in Business, Accounting, Finance or closely related field or equivalent combination of education and experience.
Two (2) years of progressively responsible experience in accounting, business, finance reporting, and financial systems.
Knowledge, Skills and Abilities
Knowledge of OMB Circulars and state/federal contract and grant regulations.
Knowledge of word processing and spreadsheet applications.
Technical writing and editing skills, including contractual language and procedures.
Ability to multitask and work cooperatively with others.
Effective written and oral communication skills.
Applicant Instructions Please provide the following documents:
Cover Letter
Resume / CV
Professional References
For detailed instructions on how to apply for any position on our website, please use the following link: http://www.tamusa.edu/humanresources/job-opportunities/index.html
Summary of Employee Benefits Www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf
Texas A&M University‑San Antonio values community engagement and encourages applicants who are committed to advancing the well‑being and prosperity of our communities.
Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at 210-784-2058.
In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.
All positions are security‑sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
#J-18808-Ljbffr
Responsibilities
Prepares scope of work, writes contracts, reviews terms and conditions, and makes recommendations.
Ensures contracts comply with federal and state laws and other policy guidelines.
Monitors contract status, including expirations, renewals, extensions, and maintains contract files in databases.
Communicates regularly with stakeholders to facilitate and understand desired outcomes, ensuring that information is correct and meets expectations.
Assists in administration and analysis of project budgets, including entries and other related tasks.
Researches and reconciles discrepancies and completes entries to correct errors on various reconciliations.
Acts as a consultant on accounting matters and assists in applying financial data to solve operating problems.
Assists in annual review of contract administration planned related rules and procedures.
Assists in the preparation of reports.
Performs reviews to ensure compliance with applicable policies, laws, and regulations.
Performs advanced accounting duties.
Assists with committees as needed.
Assists with finance reporting to federal and state agencies, including but not limited to financial reporting, payroll and purchasing approvals, billing, reconciliations, cost transfers, cost sharing, subrecipient monitoring; time and effort certification, new account set‑ups, closeouts, and troubleshooting.
Required Education and Experience
Bachelor’s degree in Business, Accounting, Finance or closely related field or equivalent combination of education and experience.
Two (2) years of progressively responsible experience in accounting, business, finance reporting, and financial systems.
Knowledge, Skills and Abilities
Knowledge of OMB Circulars and state/federal contract and grant regulations.
Knowledge of word processing and spreadsheet applications.
Technical writing and editing skills, including contractual language and procedures.
Ability to multitask and work cooperatively with others.
Effective written and oral communication skills.
Applicant Instructions Please provide the following documents:
Cover Letter
Resume / CV
Professional References
For detailed instructions on how to apply for any position on our website, please use the following link: http://www.tamusa.edu/humanresources/job-opportunities/index.html
Summary of Employee Benefits Www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf
Texas A&M University‑San Antonio values community engagement and encourages applicants who are committed to advancing the well‑being and prosperity of our communities.
Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. If you have issues with adding documents to your application, please contact HR at 210-784-2058.
In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.
All positions are security‑sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
#J-18808-Ljbffr