Position Description
Position Title:
Housing Manager Planters II
Department:
City Managers Office
Division:
Housing
Retirement:
KPERS
FLSA:
Exempt
Effective Date:
March 15, 2023
General Purpose Performs a variety of routine and complex administrative, technical and professional work in administering the day‑to‑day operation and maintenance of Planters II, the Citys 105 unit elderly apartment high‑rise building. This position involves intensive public relations work in an elderly high‑rise, residential facility. Administers $450,000 annual budget.
Supervision Received Works under the general supervision of the Director of Planning and Community Development.
Supervision Exercised Exercises direct supervision over the Housing Custodian, Maintenance Mechanic and temporary/stipend staff, as assigned.
Essential Duties And Responsibilities
Establish and administer the Planters II program.
Interpret and implement federal regulations which govern the operation of the program.
Participate in the development of administrative operating policies.
Direct and train staff regarding regulations, laws and policies which are applicable to their area of responsibility.
Prepare and present policy reports related to Planters II to the Municipal Housing Authority.
Establish and maintain appropriate applicant waiting lists and assure compliance with regulatory requirements.
Develop and implement aggressive marketing plan to include special outreach efforts to individuals least likely to apply.
Assess and certify eligibility of applicants in accordance with federal preference and eligibility criteria.
Establish and sustain 100% occupancy to assure receipt of maximum operating revenue.
Develop various forms/documents for use in housing program.
Inspect interior/exterior building facilities and grounds. Prepare and assure compliance with building maintenance schedules.
Assist federal monitors and auditors in review of the housing program and respond to any findings and need for action.
Examine program files to assure contents include all required verification forms, leases, contracts, and other miscellaneous documents. Assure income and rent calculations are accurate.
Assure that leased units are reinspected and participating households are recertified on an annual basis, and as otherwise necessary, so adjustments to rental obligations are made accordingly.
Investigate reports of program abuse and impose penalties when appropriate.
Schedule informal reviews for applicants/hearings for participating households when requested due to disagreement with staff decisions which affect certain aspects of participation in the program. Summarize the outcome of reviews/hearings. Notify affected parties of hearing officer’s decision. Provide for appeals of informal hearing decision to Department Director.
Prepare all requisitions for purchases in accordance with City of Leavenworth Finance procedures.
Participate in the review, development, and control of the annual budget, coordinate the process with the fee accountant, the City finance office and HUD.
Prepare and monitor budget and financial reports. Identify problem areas, confer with Director and finance officer, and initiate effective solutions to problems. Manage accounts payable and receivable to guarantee accurate disbursements and/or receipt of payments. Requisitions payments for disbursement of funds by the Citys finance department. Verify and deposit collection of all receipts.
Oversee the purchase of services, equipment, and supplies necessary for the daily operation of the program. Confer with the Director in the development of bid specifications for purchases over $5,000. Reconcile monthly reports.
Review fixed asset inventory and reconcile on an annual basis.
Responsible for training, motivating and evaluating personnel; develops, administers and/or coordinates staff training and work duties; work with employees to correct deficiencies; implement discipline and recommend terminations as appro
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Housing Manager Planters II
Department:
City Managers Office
Division:
Housing
Retirement:
KPERS
FLSA:
Exempt
Effective Date:
March 15, 2023
General Purpose Performs a variety of routine and complex administrative, technical and professional work in administering the day‑to‑day operation and maintenance of Planters II, the Citys 105 unit elderly apartment high‑rise building. This position involves intensive public relations work in an elderly high‑rise, residential facility. Administers $450,000 annual budget.
Supervision Received Works under the general supervision of the Director of Planning and Community Development.
Supervision Exercised Exercises direct supervision over the Housing Custodian, Maintenance Mechanic and temporary/stipend staff, as assigned.
Essential Duties And Responsibilities
Establish and administer the Planters II program.
Interpret and implement federal regulations which govern the operation of the program.
Participate in the development of administrative operating policies.
Direct and train staff regarding regulations, laws and policies which are applicable to their area of responsibility.
Prepare and present policy reports related to Planters II to the Municipal Housing Authority.
Establish and maintain appropriate applicant waiting lists and assure compliance with regulatory requirements.
Develop and implement aggressive marketing plan to include special outreach efforts to individuals least likely to apply.
Assess and certify eligibility of applicants in accordance with federal preference and eligibility criteria.
Establish and sustain 100% occupancy to assure receipt of maximum operating revenue.
Develop various forms/documents for use in housing program.
Inspect interior/exterior building facilities and grounds. Prepare and assure compliance with building maintenance schedules.
Assist federal monitors and auditors in review of the housing program and respond to any findings and need for action.
Examine program files to assure contents include all required verification forms, leases, contracts, and other miscellaneous documents. Assure income and rent calculations are accurate.
Assure that leased units are reinspected and participating households are recertified on an annual basis, and as otherwise necessary, so adjustments to rental obligations are made accordingly.
Investigate reports of program abuse and impose penalties when appropriate.
Schedule informal reviews for applicants/hearings for participating households when requested due to disagreement with staff decisions which affect certain aspects of participation in the program. Summarize the outcome of reviews/hearings. Notify affected parties of hearing officer’s decision. Provide for appeals of informal hearing decision to Department Director.
Prepare all requisitions for purchases in accordance with City of Leavenworth Finance procedures.
Participate in the review, development, and control of the annual budget, coordinate the process with the fee accountant, the City finance office and HUD.
Prepare and monitor budget and financial reports. Identify problem areas, confer with Director and finance officer, and initiate effective solutions to problems. Manage accounts payable and receivable to guarantee accurate disbursements and/or receipt of payments. Requisitions payments for disbursement of funds by the Citys finance department. Verify and deposit collection of all receipts.
Oversee the purchase of services, equipment, and supplies necessary for the daily operation of the program. Confer with the Director in the development of bid specifications for purchases over $5,000. Reconcile monthly reports.
Review fixed asset inventory and reconcile on an annual basis.
Responsible for training, motivating and evaluating personnel; develops, administers and/or coordinates staff training and work duties; work with employees to correct deficiencies; implement discipline and recommend terminations as appro
#J-18808-Ljbffr