Clerk Of Court
Under limited supervision performs varied and highly responsible clerical work requiring individual judgment, initiative and thorough familiarity with court operations. Assists the Clerk of Court in the discharge of the duties of the office. Performs related duties as required. Essential duties and responsibilities include the following. Other duties may be assigned. May act as the clerk in absence of the Clerk of Court. Maintains court records in accordance with statutory requirements exercising a high degree of accuracy and thoroughness and prepares records and reports as required. Files and receipts various case filings including Civil, Small Claims, Family, Paternity, Traffic, and Criminal; routes documents as necessary. Explains policies, procedures, interpretation of judicial orders, instructions, and forms in response to telephone or personal inquiries from plaintiffs, defendants, attorneys, employees, and the general public. Replies to correspondence regarding court matters, as required. Records and maintains cases on CCAP. Enters and changes court record events as to documents filed and activities held in court, maintains scheduled activities, and records case disposition information. Schedules and coordinates the Family Court Commissioner's calendar for hearings. Prepares notices to parties, distributes court calendar and provides minute sheets for Court Clerk. Attends court proceedings, records minutes of court proceedings, marks exhibits, and administers oaths. Establishes payment plans and wage assignments. Prepares documents and orders based on assigned case type including, but not limited to: Judgments, Dismissal Orders, Judgments of Conviction, Cash/Signature Bond, Stipulations and Orders, Warrants, and other various orders as directed by the Court, for the court's signature; and distributes to the appropriate parties and agencies as required. Processes passport applications. Assists in jury management. Assists with scheduling court interpreters for court proceedings. Assists with preparing vouchers for witness payments, Court Commissioners, and interpreters. Keeps records on judgments, liens, satisfactions, and warrants. Processes appeal filings. Maintains records and accounting of fines and fees in various divisions including Civil, Small Claims, Family, Traffic and Criminal. Dockets restitution upon being ordered by the Court. Monitors various case lists and determines approach. Assists with maintaining the forms and supplies inventory for the office and processes requisitions and purchase orders. Assists in processing all incoming and outgoing mail. Provides back up to other case types and the day end processing procedures. Makes bank deposit, as needed. Performs record searches for the public and provides information to the news media. Works closely with other court personnel, law enforcement agencies and other county departments. Assists with coordinating court appearances. Keeps current on statutory changes, policies and procedures, court operations and local Court rules, as it pertains to all case types. Attends meetings, conferences and seminars as required. It is unlikely an employee will perform all the duties listed on a regular basis, nor is the list exhaustive in the sense it covers all the duties that an employee may be required to perform. The examples are merely indicative, not restrictive. Supervisory Responsibilities This job has no supervisory responsibilities. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and/or Experience Associate Degree in Paralegal, Legal Assistant, Legal Secretary or related field; two to three years experience in legal procedures; or an equivalent combination of education and experience. Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, and State statutes. Ability to effectively carry out complex oral and written instructions. Ability to write routine reports, correspondence and take minutes. Ability to speak effectively before groups of customers or employees of County. Ability to communication orally and in writing with law enforcement agencies, judges, attorneys, and the general public. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have knowledge of Word, Excel, Outlook, Adobe, Zoom, Polycom, Skype and CCAP software, with the ability to apply the programs implemented by the State Court System. Certificates, Licenses, Registrations Attain and maintain annual certification to process passport applications. Other Skills and Abilities Ability to learn court practices and procedures; the purpose, functions and scope of the court; and statutory powers and limitations of the court; and knowledge of legal procedures. Thorough knowledge of modern office methods and practices and ability to operate a variety of standard office equipment. Ability to establish and maintain effective public and working relationships. Ability to maintain accurate and complete records and prepare clear and detailed reports. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk and stoop, kneel, and crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may occasionally encounter individuals that may be under emotional stress. The noise level in the work environment is usually quiet.
Under limited supervision performs varied and highly responsible clerical work requiring individual judgment, initiative and thorough familiarity with court operations. Assists the Clerk of Court in the discharge of the duties of the office. Performs related duties as required. Essential duties and responsibilities include the following. Other duties may be assigned. May act as the clerk in absence of the Clerk of Court. Maintains court records in accordance with statutory requirements exercising a high degree of accuracy and thoroughness and prepares records and reports as required. Files and receipts various case filings including Civil, Small Claims, Family, Paternity, Traffic, and Criminal; routes documents as necessary. Explains policies, procedures, interpretation of judicial orders, instructions, and forms in response to telephone or personal inquiries from plaintiffs, defendants, attorneys, employees, and the general public. Replies to correspondence regarding court matters, as required. Records and maintains cases on CCAP. Enters and changes court record events as to documents filed and activities held in court, maintains scheduled activities, and records case disposition information. Schedules and coordinates the Family Court Commissioner's calendar for hearings. Prepares notices to parties, distributes court calendar and provides minute sheets for Court Clerk. Attends court proceedings, records minutes of court proceedings, marks exhibits, and administers oaths. Establishes payment plans and wage assignments. Prepares documents and orders based on assigned case type including, but not limited to: Judgments, Dismissal Orders, Judgments of Conviction, Cash/Signature Bond, Stipulations and Orders, Warrants, and other various orders as directed by the Court, for the court's signature; and distributes to the appropriate parties and agencies as required. Processes passport applications. Assists in jury management. Assists with scheduling court interpreters for court proceedings. Assists with preparing vouchers for witness payments, Court Commissioners, and interpreters. Keeps records on judgments, liens, satisfactions, and warrants. Processes appeal filings. Maintains records and accounting of fines and fees in various divisions including Civil, Small Claims, Family, Traffic and Criminal. Dockets restitution upon being ordered by the Court. Monitors various case lists and determines approach. Assists with maintaining the forms and supplies inventory for the office and processes requisitions and purchase orders. Assists in processing all incoming and outgoing mail. Provides back up to other case types and the day end processing procedures. Makes bank deposit, as needed. Performs record searches for the public and provides information to the news media. Works closely with other court personnel, law enforcement agencies and other county departments. Assists with coordinating court appearances. Keeps current on statutory changes, policies and procedures, court operations and local Court rules, as it pertains to all case types. Attends meetings, conferences and seminars as required. It is unlikely an employee will perform all the duties listed on a regular basis, nor is the list exhaustive in the sense it covers all the duties that an employee may be required to perform. The examples are merely indicative, not restrictive. Supervisory Responsibilities This job has no supervisory responsibilities. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and/or Experience Associate Degree in Paralegal, Legal Assistant, Legal Secretary or related field; two to three years experience in legal procedures; or an equivalent combination of education and experience. Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, and State statutes. Ability to effectively carry out complex oral and written instructions. Ability to write routine reports, correspondence and take minutes. Ability to speak effectively before groups of customers or employees of County. Ability to communication orally and in writing with law enforcement agencies, judges, attorneys, and the general public. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have knowledge of Word, Excel, Outlook, Adobe, Zoom, Polycom, Skype and CCAP software, with the ability to apply the programs implemented by the State Court System. Certificates, Licenses, Registrations Attain and maintain annual certification to process passport applications. Other Skills and Abilities Ability to learn court practices and procedures; the purpose, functions and scope of the court; and statutory powers and limitations of the court; and knowledge of legal procedures. Thorough knowledge of modern office methods and practices and ability to operate a variety of standard office equipment. Ability to establish and maintain effective public and working relationships. Ability to maintain accurate and complete records and prepare clear and detailed reports. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk and stoop, kneel, and crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may occasionally encounter individuals that may be under emotional stress. The noise level in the work environment is usually quiet.