Office Manager / Inside Sales
Pasona N A, Inc., Chula Vista, California, United States, 91911
Position:
Office Manager / Inside Sales
Location: Chula Vista, CA
Industry: Manufacturing / Trading
Employment Type: Full-time / 100% Onsite
Salary: $60,000–$75,000/year + Bonus (DOE)
Work Hours: 8:00 AM – 4:30 PM (30‑minute break)
Position Summary: Our client, a Japanese company, is looking for an office manager who handles office operations management with inside sales and customer support for existing clients. Responsibilities include general office administration, shipment coordination, basic IT support, as well as order processing, quotation and invoice preparation, warranty and repair case management, inventory control, and translation of technical documents.
Key Responsibilities: Office Operations:
Manage daily office operations (supplies, facility coordination, document management, basic PC troubleshooting)
Arrange shipments to Japan and overseas offices
Support HR‑related functions (timekeeping, benefits administration, onboarding assistance, training coordination, staff support)
Assist with internal event preparation
Inside Sales / Sales Support:
Process orders and respond to inquiries from existing customers (phone/email)
Prepare quotations and invoices
Coordinate repair and return processes
Manage warranty and repair case progress
Arrange sample shipments and support factory‑related documentation
Translate technical documents (English ↔ Japanese)
Manage inventory and ordering of parts
Conduct product inspection, packing, and shipment as needed
Reporting & HQ Communication:
Submit regular reports to Japan headquarters and communicate in Japanese
Qualifications:
5+ years of experience in office management and/or inside sales
Japanese language proficiency required
Business‑level English proficiency
Basic accounting and invoicing knowledge
MS Office (Excel, Word, Outlook)
Experience using QuickBooks
Valid U.S. work authorization
#J-18808-Ljbffr
Location: Chula Vista, CA
Industry: Manufacturing / Trading
Employment Type: Full-time / 100% Onsite
Salary: $60,000–$75,000/year + Bonus (DOE)
Work Hours: 8:00 AM – 4:30 PM (30‑minute break)
Position Summary: Our client, a Japanese company, is looking for an office manager who handles office operations management with inside sales and customer support for existing clients. Responsibilities include general office administration, shipment coordination, basic IT support, as well as order processing, quotation and invoice preparation, warranty and repair case management, inventory control, and translation of technical documents.
Key Responsibilities: Office Operations:
Manage daily office operations (supplies, facility coordination, document management, basic PC troubleshooting)
Arrange shipments to Japan and overseas offices
Support HR‑related functions (timekeeping, benefits administration, onboarding assistance, training coordination, staff support)
Assist with internal event preparation
Inside Sales / Sales Support:
Process orders and respond to inquiries from existing customers (phone/email)
Prepare quotations and invoices
Coordinate repair and return processes
Manage warranty and repair case progress
Arrange sample shipments and support factory‑related documentation
Translate technical documents (English ↔ Japanese)
Manage inventory and ordering of parts
Conduct product inspection, packing, and shipment as needed
Reporting & HQ Communication:
Submit regular reports to Japan headquarters and communicate in Japanese
Qualifications:
5+ years of experience in office management and/or inside sales
Japanese language proficiency required
Business‑level English proficiency
Basic accounting and invoicing knowledge
MS Office (Excel, Word, Outlook)
Experience using QuickBooks
Valid U.S. work authorization
#J-18808-Ljbffr