Document Management Specialist I
Job Category: Administrative Requisition Number: DOCUM007583 Posted: February 11, 2026 Full-Time On-site Houston, TX 77042, USA Description
LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services. At LJA, our employee-owners take pride in their work and their workplace. We're guided by leaders who foster a culture of respect, collaboration, and a shared vision of success. Our difference is evident in the experiences and opportunities we provide: Employee-owned. Client-focused Employee Stock Ownership Plan (ESOP) Consistently ranked as a Top Workplace Internal recruitment team, in-house training, and a marketing department specific to our industry We celebrate flexibility, allowing every team and office to lead with their proven approach Our culture champions continuous learning and personal growth We believe success comes through constant evolution and communication We are passionate about having fun and making money, all while creating impact Position Overview: As a Document Management Specialist I at LJA Business Solutions, you will support the digitization and archiving of company and client documents. This role is responsible for producing high-quality, searchable PDF files from both large and small format originals while ensuring accuracy, organization, and compliance with company standards. You will work under direct supervision while contributing to a collaborative, service-oriented team environment. A Typical Day Might Include: Scanning paper documents into digital format using small and large format scanning equipment and creating searchable, legible PDF files. Organizing and preparing documents for scanning, including removing staples and bindings, indexing and categorizing files, and archiving within network folders for easy retrieval. Performing quality checks to verify scanned documents match original hard copies (QAQC) and collaborating with staff, clients, and vendors to support document management needs. Required Education/License/Certifications: High school education or equivalent required. Ability to follow and comply with all safety and work rule regulations. Capability to meet the physical requirements of the role, including lifting up to 30 pounds and operating scanning equipment. Required Qualifications: Minimum of 1 year of previous experience within a professional office environment. Proficiency in data entry, document coding, and basic computer operating systems and scanning software. Strong computer literacy with Microsoft Outlook, Microsoft Word, Adobe Acrobat, Microsoft Excel, and service desk systems. Ideally, You Should Also Have: Experience navigating and managing network folder archiving systems. Familiarity with naming conventions and digital archiving best practices. Strong customer service skills with the ability to work effectively in a diverse, team-oriented environment. Level Up With LJA: At LJA, we're 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we're building something big! We want you to be part of it. Your future grows here. Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year's. Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support. Family Support: Paid maternity and parental leave to help you focus on what matters most. Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team. Referral Bonuses: Know great talent? Get rewarded for helping us grow. Community Impact: Company-sponsored volunteer days and philanthropic initiatives. Professional Development: Memberships to industry organizations to keep you connected and growing. Career Growth: Great internal mobility opportunities to advance your career. Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc. To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Job Category: Administrative Requisition Number: DOCUM007583 Posted: February 11, 2026 Full-Time On-site Houston, TX 77042, USA Description
LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services. At LJA, our employee-owners take pride in their work and their workplace. We're guided by leaders who foster a culture of respect, collaboration, and a shared vision of success. Our difference is evident in the experiences and opportunities we provide: Employee-owned. Client-focused Employee Stock Ownership Plan (ESOP) Consistently ranked as a Top Workplace Internal recruitment team, in-house training, and a marketing department specific to our industry We celebrate flexibility, allowing every team and office to lead with their proven approach Our culture champions continuous learning and personal growth We believe success comes through constant evolution and communication We are passionate about having fun and making money, all while creating impact Position Overview: As a Document Management Specialist I at LJA Business Solutions, you will support the digitization and archiving of company and client documents. This role is responsible for producing high-quality, searchable PDF files from both large and small format originals while ensuring accuracy, organization, and compliance with company standards. You will work under direct supervision while contributing to a collaborative, service-oriented team environment. A Typical Day Might Include: Scanning paper documents into digital format using small and large format scanning equipment and creating searchable, legible PDF files. Organizing and preparing documents for scanning, including removing staples and bindings, indexing and categorizing files, and archiving within network folders for easy retrieval. Performing quality checks to verify scanned documents match original hard copies (QAQC) and collaborating with staff, clients, and vendors to support document management needs. Required Education/License/Certifications: High school education or equivalent required. Ability to follow and comply with all safety and work rule regulations. Capability to meet the physical requirements of the role, including lifting up to 30 pounds and operating scanning equipment. Required Qualifications: Minimum of 1 year of previous experience within a professional office environment. Proficiency in data entry, document coding, and basic computer operating systems and scanning software. Strong computer literacy with Microsoft Outlook, Microsoft Word, Adobe Acrobat, Microsoft Excel, and service desk systems. Ideally, You Should Also Have: Experience navigating and managing network folder archiving systems. Familiarity with naming conventions and digital archiving best practices. Strong customer service skills with the ability to work effectively in a diverse, team-oriented environment. Level Up With LJA: At LJA, we're 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we're building something big! We want you to be part of it. Your future grows here. Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year's. Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support. Family Support: Paid maternity and parental leave to help you focus on what matters most. Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team. Referral Bonuses: Know great talent? Get rewarded for helping us grow. Community Impact: Company-sponsored volunteer days and philanthropic initiatives. Professional Development: Memberships to industry organizations to keep you connected and growing. Career Growth: Great internal mobility opportunities to advance your career. Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc. To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.