Assistant Director of Events Management
City University of New York, New York, New York, us, 10261
Assistant Director of Events Management
The CUNY Office of Communications and Marketing (OCM) works in partnership with the University’s academic and administrative offices and the 26 colleges to promote CUNY’s unique mission and transformative role as an engine of social mobility. The office includes seven divisions: Communications, Creative, Marketing, Social Media, Multimedia, CUNY TV and Citizenship Now! Together the teams manage all aspects of press and public relations, editorial content, art design, publishing, social media, advertisement, web development, TV, video and podcast production to tell the story of the premier urban public university in the United States.
The Office of Events Management under the Office of Communications and Marketing at The City University of New York develops and implements conferences, receptions, programs, services, and University-wide special events including opportunities for public and private sector organizations to work with our university community in meeting shared goals.
Reporting to the University Director of Events Management, the Assistant Director supports the planning and execution of high-level University events, including conferences, receptions, and gatherings for distinguished leaders, faculty, staff, and students. The role involves coordinating logistics, facilities, and services in collaboration with Communications and Marketing, Public Safety, and other offices. The Assistant Director also manages the University’s event platform and web conferencing tools to deliver seamless virtual, hybrid, and in-person events. They will work closely with vendors, tech teams, and organizers to ensure a smooth experience for all participants. The Assistant Director of Events Management will oversee the planning, coordination, and assists with the execution of events.
Key duties and responsibilities include, but are not limited to the following:
Assist the University Director of Events Management with logistics and program planning for all in-person, virtual and hybrid events.
Support the Director in overall strategic planning, coordination and implementation of events office initiatives and professional development activities to meet targets and goals for student success in college.
Assist with the planning and organization of events, including logistics, schedules, and on-site management.
Collaborate with various internal and external teams (communication, marketing, building and ground, facilities, public safety, vendors, etc.) to ensure the event's objectives are met.
Maintain strong communication with stakeholders to keep them updated on event progress.
Work with external vendors such as caterers, audio-visual teams, and entertainment groups.
Assists with the booking of event venues and ensure that all logistical details (e.g., transport, parking, permits) are in place.
Oversee the use and functionality of the event platform for virtual, hybrid, and in-person events, ensuring smooth setup and operation.
Act as the primary point of contact for event organizers, providing them with guidance and best practices for platform use, from event creation to execution.
Identify and resolve any technical issues related to the platform or event operations to ensure a seamless attendee and organizer experience.
Assist with customizing the event platform for specific events, including branding, session layouts, attendee registration, and ticketing.
Monitor event performance and user engagement, providing post-event analytics and reports to stakeholders.
Participate in special projects and provide direction and delegate tasks to team members as needed.
May lead a team of event coordinators, volunteers, or staff members to ensure effective event execution.
NOTE Until further notice, this position is eligible for a hybrid work schedule.
QUALIFICATIONS Minimum:
Bachelor's Degree and four years' relevant experience required.
Preferred:
Strong writing, editing, reporting and presentation skills.
The ideal candidate will have work experience within a college or university setting.
Ability to easily build relationships with internal and external vendors.
Experience in event planning or project management.
Experience with event crisis management.
Strong interpersonal and organizational skills, critical thinking, and problem solving.
Decisive and flexible; solid judgment; strong problem-solving skills with the ability to address unexpected challenges during event execution.
Must be able to attend events in person, whether on weekdays, evenings, or weekends; ability and availability to travel across New York City.
Proficiency in event management software; ability to stay current with industry trends and platform enhancements to improve the event experience.
Computer proficiency using administrative and financial systems/programs, MS Office Suite, SharePoint, Dropbox; demonstrated experience with virtual conferencing and collaboration tools (MS Teams, Zoom).
CUNY TITLE OVERVIEW Plans and manages special events, seminars, and conference services programs.
Works collaboratively with campus departments and executives, student groups, and outside organizations to develop and plan special events and programs.
Plans event logistics and secures contracts and agreements.
May coordinate reservations and availability of internal campus facilities.
Creates and executes event communications, including invitations, agendas, and marketing information.
Coordinates services related to events (i.e., equipment, catering, audio-visual requirements, media coverage). May hire and supervise staff assigned to event.
Creates fiscal records and reports; evaluates overall event success and reports to management.
Maintains ongoing communications with campus departments involved in events planning and execution.
Performs related duties as assigned.
HOW TO APPLY For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.
The direct link to the job opening from external sources is:
https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31761&PostingSeq=1
Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings.
CLOSING DATE March 14, 2026.
JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID 31761
Location Central Office
Job Type Full-Time
COMPENSATION AND BENEFITS The salary range is
$82,663- $86,741 , commensurate with credentials, education, and experience.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
#J-18808-Ljbffr
The Office of Events Management under the Office of Communications and Marketing at The City University of New York develops and implements conferences, receptions, programs, services, and University-wide special events including opportunities for public and private sector organizations to work with our university community in meeting shared goals.
Reporting to the University Director of Events Management, the Assistant Director supports the planning and execution of high-level University events, including conferences, receptions, and gatherings for distinguished leaders, faculty, staff, and students. The role involves coordinating logistics, facilities, and services in collaboration with Communications and Marketing, Public Safety, and other offices. The Assistant Director also manages the University’s event platform and web conferencing tools to deliver seamless virtual, hybrid, and in-person events. They will work closely with vendors, tech teams, and organizers to ensure a smooth experience for all participants. The Assistant Director of Events Management will oversee the planning, coordination, and assists with the execution of events.
Key duties and responsibilities include, but are not limited to the following:
Assist the University Director of Events Management with logistics and program planning for all in-person, virtual and hybrid events.
Support the Director in overall strategic planning, coordination and implementation of events office initiatives and professional development activities to meet targets and goals for student success in college.
Assist with the planning and organization of events, including logistics, schedules, and on-site management.
Collaborate with various internal and external teams (communication, marketing, building and ground, facilities, public safety, vendors, etc.) to ensure the event's objectives are met.
Maintain strong communication with stakeholders to keep them updated on event progress.
Work with external vendors such as caterers, audio-visual teams, and entertainment groups.
Assists with the booking of event venues and ensure that all logistical details (e.g., transport, parking, permits) are in place.
Oversee the use and functionality of the event platform for virtual, hybrid, and in-person events, ensuring smooth setup and operation.
Act as the primary point of contact for event organizers, providing them with guidance and best practices for platform use, from event creation to execution.
Identify and resolve any technical issues related to the platform or event operations to ensure a seamless attendee and organizer experience.
Assist with customizing the event platform for specific events, including branding, session layouts, attendee registration, and ticketing.
Monitor event performance and user engagement, providing post-event analytics and reports to stakeholders.
Participate in special projects and provide direction and delegate tasks to team members as needed.
May lead a team of event coordinators, volunteers, or staff members to ensure effective event execution.
NOTE Until further notice, this position is eligible for a hybrid work schedule.
QUALIFICATIONS Minimum:
Bachelor's Degree and four years' relevant experience required.
Preferred:
Strong writing, editing, reporting and presentation skills.
The ideal candidate will have work experience within a college or university setting.
Ability to easily build relationships with internal and external vendors.
Experience in event planning or project management.
Experience with event crisis management.
Strong interpersonal and organizational skills, critical thinking, and problem solving.
Decisive and flexible; solid judgment; strong problem-solving skills with the ability to address unexpected challenges during event execution.
Must be able to attend events in person, whether on weekdays, evenings, or weekends; ability and availability to travel across New York City.
Proficiency in event management software; ability to stay current with industry trends and platform enhancements to improve the event experience.
Computer proficiency using administrative and financial systems/programs, MS Office Suite, SharePoint, Dropbox; demonstrated experience with virtual conferencing and collaboration tools (MS Teams, Zoom).
CUNY TITLE OVERVIEW Plans and manages special events, seminars, and conference services programs.
Works collaboratively with campus departments and executives, student groups, and outside organizations to develop and plan special events and programs.
Plans event logistics and secures contracts and agreements.
May coordinate reservations and availability of internal campus facilities.
Creates and executes event communications, including invitations, agendas, and marketing information.
Coordinates services related to events (i.e., equipment, catering, audio-visual requirements, media coverage). May hire and supervise staff assigned to event.
Creates fiscal records and reports; evaluates overall event success and reports to management.
Maintains ongoing communications with campus departments involved in events planning and execution.
Performs related duties as assigned.
HOW TO APPLY For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.
The direct link to the job opening from external sources is:
https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31761&PostingSeq=1
Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings.
CLOSING DATE March 14, 2026.
JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID 31761
Location Central Office
Job Type Full-Time
COMPENSATION AND BENEFITS The salary range is
$82,663- $86,741 , commensurate with credentials, education, and experience.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
#J-18808-Ljbffr