Executive Assistant I - Assistant to Facilities Director - Facilities - Huntsvil
FACILITIES, Huntsville, Texas, us, 77344
Job Description - Executive Assistant I - Assistant to Facilities Director - Facilities - Huntsville (023589) (26000493)
Job Description
Organization FACILITIES
Primary Location United States-Texas-HUNTSVILLE
Job Office and Administrative Support
Employee Status Regular
Schedule Full-time
Travel: No
Salary/Salary Range: $3,886.76 (RET 2.5% Less)
Pay Basis Monthly
Hazardous duty/Longevity Pay: Longevity Pay
Work Site Visits: Yes
Study Material: No
Overtime Status Non-exempt
Job Posting Feb 11, 2026, 6:00:00 AM
Closing Date Feb 21, 2026, 5:59:00 AM
Job Summary Performs complex professional assistance work for an agency executive. Work involves providing a wide variety of high-level administrative support including managing day-to-day activities of an executive. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Essential Functions
A. Provides administrative and technical assistance to the Director of the Facilities Division; reviews reports, analyses, and other documents; investigates and conducts research; and provides technical guidance and advice to the agency executive on administrative matters.
B. Assists in planning, preparing, and overseeing the preparation of correspondence, reports, manuals, publications, and other documents; prepares recommendations and proposed responses; assists in budget preparation; and establishes and coordinates filing, record keeping, and records management systems.
C. Coordinates work with agency departments and divisions, other agencies, organizations, legislative staff, and the public; establishes and maintains liaison with agency staff, other agencies, organizations, legislators, and the public; and interprets and responds to requests for information.
D. Plans and schedules meetings and conferences; prepares agendas and related documents; and makes travel arrangements and prepares documentation.
E. Provides technical assistance to support staff.
* Performs a variety of marginal duties not listed, to be determined and assigned as needed.
Minimum Qualifications Education, Experience, and Training
• Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each year of experience as described below in excess of the required one year may be substituted for fifteen semester hours from an accredited college or university for each six-month increment of experience.
• One year full-time, wage-earning secretarial, administrative support, technical program support, or program administration experience.
Knowledge and Skills
1. Knowledge of office practices and procedures.
2. Knowledge of applicable state and federal laws, rules, regulations, and statutes.
3. Knowledge of business terminology, spelling, punctuation, and grammar.
4. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
5. Skill to communicate ideas and instructions clearly and concisely.
6. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
7. Skill to interpret and apply rules, regulations, policies, and procedures.
8. Skill in administrative problem-solving techniques.
9. Skill in the use of computers and related equipment in a stand-alone or local area network environment.
10. Skill to plan and coordinate meetings.
11. Skill to prepare and maintain accurate records, files, and reports.
12. Skill to review technical data and prepare technical reports.
13. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
14. Skill to type 55 words per minute (with no more than 10 errors) preferred.
Additional Requirements with or Without Reasonable Accommodation A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete.
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.*
Contact Information Shelbie Morrow Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-4106 EMAIL hr.selectionsteam3@tdcj.texas.gov
Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Legal Disclaimers The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
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Job Description
Organization FACILITIES
Primary Location United States-Texas-HUNTSVILLE
Job Office and Administrative Support
Employee Status Regular
Schedule Full-time
Travel: No
Salary/Salary Range: $3,886.76 (RET 2.5% Less)
Pay Basis Monthly
Hazardous duty/Longevity Pay: Longevity Pay
Work Site Visits: Yes
Study Material: No
Overtime Status Non-exempt
Job Posting Feb 11, 2026, 6:00:00 AM
Closing Date Feb 21, 2026, 5:59:00 AM
Job Summary Performs complex professional assistance work for an agency executive. Work involves providing a wide variety of high-level administrative support including managing day-to-day activities of an executive. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Essential Functions
A. Provides administrative and technical assistance to the Director of the Facilities Division; reviews reports, analyses, and other documents; investigates and conducts research; and provides technical guidance and advice to the agency executive on administrative matters.
B. Assists in planning, preparing, and overseeing the preparation of correspondence, reports, manuals, publications, and other documents; prepares recommendations and proposed responses; assists in budget preparation; and establishes and coordinates filing, record keeping, and records management systems.
C. Coordinates work with agency departments and divisions, other agencies, organizations, legislative staff, and the public; establishes and maintains liaison with agency staff, other agencies, organizations, legislators, and the public; and interprets and responds to requests for information.
D. Plans and schedules meetings and conferences; prepares agendas and related documents; and makes travel arrangements and prepares documentation.
E. Provides technical assistance to support staff.
* Performs a variety of marginal duties not listed, to be determined and assigned as needed.
Minimum Qualifications Education, Experience, and Training
• Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each year of experience as described below in excess of the required one year may be substituted for fifteen semester hours from an accredited college or university for each six-month increment of experience.
• One year full-time, wage-earning secretarial, administrative support, technical program support, or program administration experience.
Knowledge and Skills
1. Knowledge of office practices and procedures.
2. Knowledge of applicable state and federal laws, rules, regulations, and statutes.
3. Knowledge of business terminology, spelling, punctuation, and grammar.
4. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
5. Skill to communicate ideas and instructions clearly and concisely.
6. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
7. Skill to interpret and apply rules, regulations, policies, and procedures.
8. Skill in administrative problem-solving techniques.
9. Skill in the use of computers and related equipment in a stand-alone or local area network environment.
10. Skill to plan and coordinate meetings.
11. Skill to prepare and maintain accurate records, files, and reports.
12. Skill to review technical data and prepare technical reports.
13. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
14. Skill to type 55 words per minute (with no more than 10 errors) preferred.
Additional Requirements with or Without Reasonable Accommodation A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete.
If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
Only candidates selected for an interview will be contacted.
*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.*
Contact Information Shelbie Morrow Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-4106 EMAIL hr.selectionsteam3@tdcj.texas.gov
Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
Legal Disclaimers The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
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