KSA Integration is a Service-Disabled Veteran-Owned Small Business (SDVOSB) that provides business and management solutions through three core capabilities: (1) data analytics, (2) comprehensive veterans support, and (3) business process improvement. We are a rapidly growing government contractor that has built a reputation on focused customer service, on-time performance, and continuous improvement. To demonstrate this, KSA was awarded the 2019 - 2023 Inc. Best Workplaces, a prestigious list of businesses recognized for value placed on company culture, standout worker benefits, and the prioritization of employee well-being. KSA also received a spot on both the 2020, 2021, 2022, and 2023 Best for Vets List by Military Times in addition to winning the 2021, 2022, and 2023 Department of Labor “Hire Vets” Platinum Medallion Award.
This Position is Contingent upon Award Position Overview This position supports the VA Caregiver Support Program (CSP) Financial and Legal Services contract as a Documentation Specialist. The Documentation Specialist is responsible for maintaining accurate, compliant, and auditable documentation in support of caregiver legal, financial, referral, and reporting activities. This role ensures all contractual deliverables, case materials, and data artifacts meet VA, VHA, HIPAA, and Privacy Act requirements and support program monitoring, audits, and quality assurance.
Benefits
Medical, Dental, Vision (82% of employee’s premium paid by company, 25% towards dependents)
HSA / FSA Medical Plans
PTO
Flexible Work Environment and Encourage Work/Life Balance
401K with Company Match
Observes all federal holidays
Professional Development/Tuition Reimbursement Program
Annual Career Development Process
Job Type Full-time/Exempt
Location Hybrid – Stafford, VA Office
Anticipated Start Date March 2026
Position Responsibilities
Maintain and manage contract documentation to support all PWS deliverables, including caregiver service records, referral documentation, training records, and correspondence
Ensure documentation supports VA CSP Monitoring & Data Reporting (PWS Task 5.3) requirements, including service dates, service types, and required identifiers
Maintain organized, secure electronic filing systems compliant with VA Handbook 6500, HIPAA, Privacy Act, and Business Associate Agreement (BAA) requirements
Support monthly reporting packages by validating documentation completeness and accuracy prior to submission to the COR/PM
Track documentation related to surveys, outcomes reporting, and OMB-approved data collection efforts
Assist with preparation for audits, QASP reviews, COR requests, and CPARS-related documentation needs
Coordinate with Data Analytics, Call Center, Legal, and Financial Service teams to reconcile discrepancies and resolve documentation gaps
Ensure all documentation reflects non-personal services status and avoids the appearance of inherently governmental functions
Requirements
Bachelor’s degree required (Health Administration, Public Administration, Business, or related field)
Previous experience supporting federal contracts, healthcare programs, or social services documentation
Knowledge of documentation practices involving PII, PHI, and secure data handling
Preferred Skills/Experience
Experience supporting VA, VHA, or other federal healthcare programs
Familiarity with Performance Work Statements (PWS), contract deliverables, and Quality Assurance Surveillance Plans (QASP)
Strong attention to detail and document version control
Experience working with secure portals, case management systems, or referral platforms
KSA Integration is an equal opportunity employer.
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This Position is Contingent upon Award Position Overview This position supports the VA Caregiver Support Program (CSP) Financial and Legal Services contract as a Documentation Specialist. The Documentation Specialist is responsible for maintaining accurate, compliant, and auditable documentation in support of caregiver legal, financial, referral, and reporting activities. This role ensures all contractual deliverables, case materials, and data artifacts meet VA, VHA, HIPAA, and Privacy Act requirements and support program monitoring, audits, and quality assurance.
Benefits
Medical, Dental, Vision (82% of employee’s premium paid by company, 25% towards dependents)
HSA / FSA Medical Plans
PTO
Flexible Work Environment and Encourage Work/Life Balance
401K with Company Match
Observes all federal holidays
Professional Development/Tuition Reimbursement Program
Annual Career Development Process
Job Type Full-time/Exempt
Location Hybrid – Stafford, VA Office
Anticipated Start Date March 2026
Position Responsibilities
Maintain and manage contract documentation to support all PWS deliverables, including caregiver service records, referral documentation, training records, and correspondence
Ensure documentation supports VA CSP Monitoring & Data Reporting (PWS Task 5.3) requirements, including service dates, service types, and required identifiers
Maintain organized, secure electronic filing systems compliant with VA Handbook 6500, HIPAA, Privacy Act, and Business Associate Agreement (BAA) requirements
Support monthly reporting packages by validating documentation completeness and accuracy prior to submission to the COR/PM
Track documentation related to surveys, outcomes reporting, and OMB-approved data collection efforts
Assist with preparation for audits, QASP reviews, COR requests, and CPARS-related documentation needs
Coordinate with Data Analytics, Call Center, Legal, and Financial Service teams to reconcile discrepancies and resolve documentation gaps
Ensure all documentation reflects non-personal services status and avoids the appearance of inherently governmental functions
Requirements
Bachelor’s degree required (Health Administration, Public Administration, Business, or related field)
Previous experience supporting federal contracts, healthcare programs, or social services documentation
Knowledge of documentation practices involving PII, PHI, and secure data handling
Preferred Skills/Experience
Experience supporting VA, VHA, or other federal healthcare programs
Familiarity with Performance Work Statements (PWS), contract deliverables, and Quality Assurance Surveillance Plans (QASP)
Strong attention to detail and document version control
Experience working with secure portals, case management systems, or referral platforms
KSA Integration is an equal opportunity employer.
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