Temporary Trade Show Coordinator/Administrative Support
Immediate start! This temporary role supports a long-term leave and plays a hands-on role in coordinating and executing multiple high-profile trade shows, while also providing marketing and administrative support. The ideal candidate is organized, detail-oriented, and confident, serving as the central coordinator for live events.
Responsibilities
Trade Show & Event Coordination
Support planning, execution, and follow-up for three major trade shows: Atlanta: April 22–24 Australia: Late July / Early August Attend trade shows and serve as the on-site point of contact, resolving issues and ensuring smooth execution. Coordinate booth setup, logistics, and third-party vendor communications. Support planning and execution of a large customer dinner event, including entertainment coordination and guest registration. Manage detailed timelines and logistics to ensure all event components are delivered accurately and on time. Administrative & Marketing Support
Provide day-to-day marketing administrative support leading up to trade shows. Manage and post content across social media platforms. Assist with video projects and multimedia initiatives. Prepare PowerPoint presentations for internal and external meetings. Manage and maintain data for prospective clients within the CRM system. Update and modify website content as needed. Draft and edit content for the company newsletter and other marketing materials. Ideal Experience
5+ years of relevant experience. Prior trade show or event coordination experience required. Strong writing, layout, and design skills for newsletters, marketing materials, and technical content. Proficiency with Microsoft Office Suite and Google Workspace. Experience with social media platforms and creative/technical tools, including Adobe, Parcel, Bitly, and Wistia. Highly detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced environment. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.
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Trade Show & Event Coordination
Support planning, execution, and follow-up for three major trade shows: Atlanta: April 22–24 Australia: Late July / Early August Attend trade shows and serve as the on-site point of contact, resolving issues and ensuring smooth execution. Coordinate booth setup, logistics, and third-party vendor communications. Support planning and execution of a large customer dinner event, including entertainment coordination and guest registration. Manage detailed timelines and logistics to ensure all event components are delivered accurately and on time. Administrative & Marketing Support
Provide day-to-day marketing administrative support leading up to trade shows. Manage and post content across social media platforms. Assist with video projects and multimedia initiatives. Prepare PowerPoint presentations for internal and external meetings. Manage and maintain data for prospective clients within the CRM system. Update and modify website content as needed. Draft and edit content for the company newsletter and other marketing materials. Ideal Experience
5+ years of relevant experience. Prior trade show or event coordination experience required. Strong writing, layout, and design skills for newsletters, marketing materials, and technical content. Proficiency with Microsoft Office Suite and Google Workspace. Experience with social media platforms and creative/technical tools, including Adobe, Parcel, Bitly, and Wistia. Highly detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced environment. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.
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