Documentation Specialist / Proposal Writer
King Aerospace, Addison, Texas, United States, 75001
The Documentation Specialist / Proposal Writer is responsible for maintaining documentation standards across all King Aerospace entities and supporting the development and submission of compliant proposals to the Department of Defense, other government agencies, and commercial customers within the aviation industry. This role ensures consistency, accuracy, and compliance across proposal materials, operational documentation, and related business development content.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Develop, maintain, and standardize company documentation, including the creation of new forms and documents and the revision of existing materials.
Maintain and enforce documentation standards in accordance with the King Aerospace Proposal Handbook and related guidelines.
Maintain and update Operations Manuals for all company locations.
Write, format, edit, and coordinate proposal content to support compliant submissions to government and commercial customers.
Maintain organizational charts and related corporate documentation across all companies.
Manage configuration control of proposal-related files, forms, graphics, drafts, reviewer comments, and approvals within company SharePoint systems.
Support the development and ongoing enhancement of the King Aerospace Information Management System.
Assist with the preparation, maintenance, and updating of position descriptions.
Develop and maintain professional presentation materials, including PowerPoint presentations.
Provide administrative support for front desk and business development activities, as needed.
Perform other related duties as assigned by the supervisor.
Qualifications The requirements below are representative of the knowledge, skills, and abilities needed to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
EDUCATION / EXPERIENCE
Bachelor's degree in English, Communications, or a related field required.
A minimum of two (2) years of experience in proposal writing, technical writing, business writing, or editing required.
Aviation industry experience is preferred.
Demonstrated ability to manage multiple projects under deadline, with strong writing, editing, and proofreading skills.
Experience collaborating with cross‑functional teams and working with proposal templates or response management tools is preferred.
COMMUNICATION SKILLS Ability to produce clear, accurate, and well-structured written documentation, including technical and proposal materials. Ability to proofread and edit documents for accuracy, consistency, and compliance. Ability to communicate effectively and professionally in verbal and written formats with internal stakeholders and external partners.
MATHAMATICAL SKILLS Ability to perform basic mathematical calculations related to proposal development and administrative tasks.
REASONING AND PROBLEM‑SOLVING SKILLS Ability to define problems, gather and analyze information, and draw sound conclusions. Ability to apply creative and analytical problem‑solving approaches to documentation and proposal development projects.
COMPUTER SKILLS Proficiency with job-related software and systems, including Microsoft Office applications and Adobe Acrobat. Ability to organize, manage, and maintain documentation in shared electronic environments.
OTHER QUALIFICATIONS
Valid driver's license required.
Ability to obtain and maintain a U.S. Government Secret security clearance, as required.
COMPLIANCE, WORK ENVIRONMENT AND PHYSICAL DEMANDS The following information describes the general work environment and physical demands associated with this position. The statements below are representative of those an employee may encounter while performing the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
WORK ENVIRONMENT
This position is primarily performed in an office or home‑office environment.
The work environment typically has a quiet noise level.
PHYSICAL DEMANDS
While performing the duties of this role, the employee may be required to sit and use hands to finger, handle, or feel objects.
The employee may occasionally be required to communicate verbally or audibly.
The employee may occasionally lift and/or move materials weighing up to 10 pounds.
Vision requirements may include close vision and the ability to adjust focus.
EMPLOYMENT REQUIREMENTS Employment is contingent upon successful completion of required pre‑employment screenings, which may include a background check and drug screening, in accordance with applicable laws and company policies. This position requires the ability to travel on short notice, as business needs dictate.
EQUAL EMPLOYMENT OPPORTUNITY King Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, marital status, domestic partner status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, and local law.
King Aerospace complies with all applicable federal, state, and local laws governing nondiscrimination in employment.
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ESSENTIAL DUTIES AND RESPONSIBILITIES
Develop, maintain, and standardize company documentation, including the creation of new forms and documents and the revision of existing materials.
Maintain and enforce documentation standards in accordance with the King Aerospace Proposal Handbook and related guidelines.
Maintain and update Operations Manuals for all company locations.
Write, format, edit, and coordinate proposal content to support compliant submissions to government and commercial customers.
Maintain organizational charts and related corporate documentation across all companies.
Manage configuration control of proposal-related files, forms, graphics, drafts, reviewer comments, and approvals within company SharePoint systems.
Support the development and ongoing enhancement of the King Aerospace Information Management System.
Assist with the preparation, maintenance, and updating of position descriptions.
Develop and maintain professional presentation materials, including PowerPoint presentations.
Provide administrative support for front desk and business development activities, as needed.
Perform other related duties as assigned by the supervisor.
Qualifications The requirements below are representative of the knowledge, skills, and abilities needed to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
EDUCATION / EXPERIENCE
Bachelor's degree in English, Communications, or a related field required.
A minimum of two (2) years of experience in proposal writing, technical writing, business writing, or editing required.
Aviation industry experience is preferred.
Demonstrated ability to manage multiple projects under deadline, with strong writing, editing, and proofreading skills.
Experience collaborating with cross‑functional teams and working with proposal templates or response management tools is preferred.
COMMUNICATION SKILLS Ability to produce clear, accurate, and well-structured written documentation, including technical and proposal materials. Ability to proofread and edit documents for accuracy, consistency, and compliance. Ability to communicate effectively and professionally in verbal and written formats with internal stakeholders and external partners.
MATHAMATICAL SKILLS Ability to perform basic mathematical calculations related to proposal development and administrative tasks.
REASONING AND PROBLEM‑SOLVING SKILLS Ability to define problems, gather and analyze information, and draw sound conclusions. Ability to apply creative and analytical problem‑solving approaches to documentation and proposal development projects.
COMPUTER SKILLS Proficiency with job-related software and systems, including Microsoft Office applications and Adobe Acrobat. Ability to organize, manage, and maintain documentation in shared electronic environments.
OTHER QUALIFICATIONS
Valid driver's license required.
Ability to obtain and maintain a U.S. Government Secret security clearance, as required.
COMPLIANCE, WORK ENVIRONMENT AND PHYSICAL DEMANDS The following information describes the general work environment and physical demands associated with this position. The statements below are representative of those an employee may encounter while performing the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
WORK ENVIRONMENT
This position is primarily performed in an office or home‑office environment.
The work environment typically has a quiet noise level.
PHYSICAL DEMANDS
While performing the duties of this role, the employee may be required to sit and use hands to finger, handle, or feel objects.
The employee may occasionally be required to communicate verbally or audibly.
The employee may occasionally lift and/or move materials weighing up to 10 pounds.
Vision requirements may include close vision and the ability to adjust focus.
EMPLOYMENT REQUIREMENTS Employment is contingent upon successful completion of required pre‑employment screenings, which may include a background check and drug screening, in accordance with applicable laws and company policies. This position requires the ability to travel on short notice, as business needs dictate.
EQUAL EMPLOYMENT OPPORTUNITY King Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion (including religious dress and grooming practices), creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, marital status, domestic partner status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, and local law.
King Aerospace complies with all applicable federal, state, and local laws governing nondiscrimination in employment.
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