Full-time Traveling Executive Personal Assistant
Somerset White Limited, Houston, Texas, United States
Job Title:
Full-Time Live-Out Traveling Executive Personal Assistant
Reporting to:
The Principal
Start:
ASAP
Hours:
Monday through Friday, business hours, 40 to 45 hours per week; must be flexible and responsive after hours and weekends as needed
Salary:
$155,000 - $170,000 per year
Benefits:
Partial housing stipend, $500/monthly medical stipend or medical insurance, 401k retirement, PTO, sick days, and main federal holidays
The Family:
The principal and her three sons, 11, 10, and 4-years-old; it is a split family dynamic, this role will also assist her ex-husband
The Home:
The property in Kauai is 3,000sq ft, 4 bedrooms, and has a guest house
The Staff:
Household Manager, Nannies, and Housekeepers
Travel:
Extensive travel domestic and international; common destinations include Los Angeles, NYC, Italy, Australia, and elsewhere; typically short trips, except for summers are spent 6-8 weeks away, this role will likely be expected to be with the principal the whole duration
Relocation:
Family will consider candidates that live in Hawaii and California; will cover relocation to Kauai; may also opt to live in nearby Oahu; temporary housing will be provided for the first 90-days
Key Responsibilities Please find your primary responsibilities outlined below.
General Administrative
Preparing appropriate, efficient and timely responses to all the principal’s requests, whether made in person, electronically or otherwise
Managing access to employer by screening, drafting, and issuing correspondence on their behalf
Heavy calendaring and efficient planning week to week; ensuring principals are aware of all appointments and are fully prepared.
Coping with last minute changes/requests, working to pre-empt and resolve potential scheduling conflicts
Assisting with projects and research as required
Ensuring availability and flexibility, including managing last minute requests beyond office hours, over the weekend and holidays
Day to Day Management
Knowledge of household security and smart home systems
Ability to perform all tasks of staff under management and fill in as needed
Work with and coordinate things with Household Manager
Family Assistance
Monitoring deliveries and arranging returns
Assisting with service during events and family gatherings
Sorting mail, separating junk
Approaching work with a ‘never having to ask’ attitude – proactively completely jobs and pre-empting the family’s needs.
Occasional Childcare
May, on rare occasions, need to step in to supervise the children if the nanny on duty calls out
Staff Supervision
Assist the household manager in their absence with overseeing staff as appropriate
Assist with onboarding and training staff
Forging relationships with the family and household staff & becoming a trusted ‘go to’ person when needed
Household Budget & Bill Pay
Maintaining the household budget and keeping a record of all household expenses – preparing expense reports
Assisting with household bill pay
Liaise with bill payment team, all 3rd party provider accounts, ensuring punctual payments
Reconcile credit card statements
Travel & Event Planning
Help coordinate all aspects of family travel: flights, accommodations, itineraries, reservations, and ground transportation with the principals (commercial and private)
Maintain and update family calendars with social engagements, appointments, and travel plans
Travelling domestic and international as needed
Property set up: travelling ahead of the family and/or coordinating with on-site staff, to ensure the house is ready - supplies are ordered, relevant staff know their duties, suitcases are unpacked – ensuring the house is fully ready
Assist with planning and coordinate social and family events, including managing logistics and vendor communications with the principals; this includes social plans with friends, birthdays, and dinners, etc.
Requirements
A clean valid driver’s license (may have access to house vehicle for errands)
Legally able to work within the United States
Must have experience working in a similar role for HNW private families
Must be tech savvy
Must have heavy calendaring and travel planning experience (commercial and private)
Must have household budget and bill pay management experience
Confidentiality/non-disclosure agreement
#J-18808-Ljbffr
Full-Time Live-Out Traveling Executive Personal Assistant
Reporting to:
The Principal
Start:
ASAP
Hours:
Monday through Friday, business hours, 40 to 45 hours per week; must be flexible and responsive after hours and weekends as needed
Salary:
$155,000 - $170,000 per year
Benefits:
Partial housing stipend, $500/monthly medical stipend or medical insurance, 401k retirement, PTO, sick days, and main federal holidays
The Family:
The principal and her three sons, 11, 10, and 4-years-old; it is a split family dynamic, this role will also assist her ex-husband
The Home:
The property in Kauai is 3,000sq ft, 4 bedrooms, and has a guest house
The Staff:
Household Manager, Nannies, and Housekeepers
Travel:
Extensive travel domestic and international; common destinations include Los Angeles, NYC, Italy, Australia, and elsewhere; typically short trips, except for summers are spent 6-8 weeks away, this role will likely be expected to be with the principal the whole duration
Relocation:
Family will consider candidates that live in Hawaii and California; will cover relocation to Kauai; may also opt to live in nearby Oahu; temporary housing will be provided for the first 90-days
Key Responsibilities Please find your primary responsibilities outlined below.
General Administrative
Preparing appropriate, efficient and timely responses to all the principal’s requests, whether made in person, electronically or otherwise
Managing access to employer by screening, drafting, and issuing correspondence on their behalf
Heavy calendaring and efficient planning week to week; ensuring principals are aware of all appointments and are fully prepared.
Coping with last minute changes/requests, working to pre-empt and resolve potential scheduling conflicts
Assisting with projects and research as required
Ensuring availability and flexibility, including managing last minute requests beyond office hours, over the weekend and holidays
Day to Day Management
Knowledge of household security and smart home systems
Ability to perform all tasks of staff under management and fill in as needed
Work with and coordinate things with Household Manager
Family Assistance
Monitoring deliveries and arranging returns
Assisting with service during events and family gatherings
Sorting mail, separating junk
Approaching work with a ‘never having to ask’ attitude – proactively completely jobs and pre-empting the family’s needs.
Occasional Childcare
May, on rare occasions, need to step in to supervise the children if the nanny on duty calls out
Staff Supervision
Assist the household manager in their absence with overseeing staff as appropriate
Assist with onboarding and training staff
Forging relationships with the family and household staff & becoming a trusted ‘go to’ person when needed
Household Budget & Bill Pay
Maintaining the household budget and keeping a record of all household expenses – preparing expense reports
Assisting with household bill pay
Liaise with bill payment team, all 3rd party provider accounts, ensuring punctual payments
Reconcile credit card statements
Travel & Event Planning
Help coordinate all aspects of family travel: flights, accommodations, itineraries, reservations, and ground transportation with the principals (commercial and private)
Maintain and update family calendars with social engagements, appointments, and travel plans
Travelling domestic and international as needed
Property set up: travelling ahead of the family and/or coordinating with on-site staff, to ensure the house is ready - supplies are ordered, relevant staff know their duties, suitcases are unpacked – ensuring the house is fully ready
Assist with planning and coordinate social and family events, including managing logistics and vendor communications with the principals; this includes social plans with friends, birthdays, and dinners, etc.
Requirements
A clean valid driver’s license (may have access to house vehicle for errands)
Legally able to work within the United States
Must have experience working in a similar role for HNW private families
Must be tech savvy
Must have heavy calendaring and travel planning experience (commercial and private)
Must have household budget and bill pay management experience
Confidentiality/non-disclosure agreement
#J-18808-Ljbffr