Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, Admini
StateJobsNY, Albany, New York, United States, 12201
Administrative Specialist 1
The incumbent of this position will serve as an Administrative Specialist 1 in support of the Deputy Commissioner and Deputy Director for the Office of Health Care Delivery (OHCD) at the NYS Department of Health. This position entails working with confidential, sensitive information while coordinating and organizing workflow of the executive OHCD office. The Department of Health is one of the most complex State agencies in terms of diversity of functions and scope of work, relationships with non-governmental entities, funding sources, and contractual agreements. The position would support coordination of information across OHCD division including responsibility for managing numerous projects and activities. The Administrative Specialist 1 will provide executive level administrative support in addition to working with other administrative staff to provide overall support for the office. In support of these two senior team members, the incumbent will coordinate activities and projects, prepare reports and presentations, and respond to requests for information by collecting and organizing information from all agency programs. Specific tasks include but are not limited to: Provide accurate information in response to inquiries from within the Department, including clarification of policies and procedures, and assistance or advice, when appropriate. Managing incoming and outgoing correspondence for the bureau director and deputy director; ensuring timely and appropriate responses to correspondence; coordinating the preparation of reports, presentations, and other materials for the bureau director and deputy director. Working with OHCD Executive Staff and unit managers to develop, revise, and implement procedures and unit policies. Performing research for OHCD Executive Staff Performing SharePoint, web, BML, physical, and on-line records maintenance using Microsoft Office and PowerPoint Drafting, editing, and compiling written correspondence and Excel spreadsheets; acting as liaison with internal and external organizations and stakeholders, as well as staff inside and outside DOH Coordinating reporting requirements across all divisions within OHCD. Managing personnel activities for OHCD Executive Staff Coordinating internal and external conferences and meetings for DOH staff and outside participants Maintaining tracking systems for correspondence within OHCD; conducting special studies and preparing recommendations Answering questions from program managers and staff about DOH policies and practices. As requested, perform other professional administrative duties to support the office. This position is part of the NYS HELPS program. No examination is required. We offer a work-life balance and a generous benefits package, worth 65% of salary, including: Holiday & Paid Time Off Public Service Loan Forgiveness (PSLF) Pension from New York State Employees' Retirement System Shift & Geographic pay differentials Affordable Health Care options Family dental and vision benefits at no additional cost NYS Deferred Compensation plan Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds And many more... If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.
The incumbent of this position will serve as an Administrative Specialist 1 in support of the Deputy Commissioner and Deputy Director for the Office of Health Care Delivery (OHCD) at the NYS Department of Health. This position entails working with confidential, sensitive information while coordinating and organizing workflow of the executive OHCD office. The Department of Health is one of the most complex State agencies in terms of diversity of functions and scope of work, relationships with non-governmental entities, funding sources, and contractual agreements. The position would support coordination of information across OHCD division including responsibility for managing numerous projects and activities. The Administrative Specialist 1 will provide executive level administrative support in addition to working with other administrative staff to provide overall support for the office. In support of these two senior team members, the incumbent will coordinate activities and projects, prepare reports and presentations, and respond to requests for information by collecting and organizing information from all agency programs. Specific tasks include but are not limited to: Provide accurate information in response to inquiries from within the Department, including clarification of policies and procedures, and assistance or advice, when appropriate. Managing incoming and outgoing correspondence for the bureau director and deputy director; ensuring timely and appropriate responses to correspondence; coordinating the preparation of reports, presentations, and other materials for the bureau director and deputy director. Working with OHCD Executive Staff and unit managers to develop, revise, and implement procedures and unit policies. Performing research for OHCD Executive Staff Performing SharePoint, web, BML, physical, and on-line records maintenance using Microsoft Office and PowerPoint Drafting, editing, and compiling written correspondence and Excel spreadsheets; acting as liaison with internal and external organizations and stakeholders, as well as staff inside and outside DOH Coordinating reporting requirements across all divisions within OHCD. Managing personnel activities for OHCD Executive Staff Coordinating internal and external conferences and meetings for DOH staff and outside participants Maintaining tracking systems for correspondence within OHCD; conducting special studies and preparing recommendations Answering questions from program managers and staff about DOH policies and practices. As requested, perform other professional administrative duties to support the office. This position is part of the NYS HELPS program. No examination is required. We offer a work-life balance and a generous benefits package, worth 65% of salary, including: Holiday & Paid Time Off Public Service Loan Forgiveness (PSLF) Pension from New York State Employees' Retirement System Shift & Geographic pay differentials Affordable Health Care options Family dental and vision benefits at no additional cost NYS Deferred Compensation plan Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds And many more... If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.