Executive Assistant, Marketing and Communications
US Chamber of Commerce, Washington, District Of Columbia, United States, 20599
Executive Assistant
The Executive Assistant will provide sophisticated administrative and operational support to senior leaders within the U.S. Chamber of Commerce's Communication and Marketing teams. This role serves as a critical liaison, facilitating seamless communication and coordination between executives, internal teams, and external stakeholders. The ideal candidate will anticipate needs, manage complex workflows, and uphold a high level of professionalism in representing the Communication and Marketing teams. Responsibilities: Proactively manage executives' calendars and travel arrangements. Coordinate the flow of information to and from the Communication and Marketing teams, including handling calls, preparing briefing materials, maintaining organized files, and managing correspondence. Maintain and update contact databases and CRM systems relevant to media and stakeholder engagement. Prepare and submit expense reports, contracts, and vendor payments. Order and manage office supplies as needed. Greet visitors and support meeting logistics, including room setup and catering coordination. Conduct research to support communication and marketing initiatives and media outreach. Assist with or lead special projects, including event planning, media monitoring, and internal communications efforts. Qualifications: Bachelor's degree and 7+ years of experience supporting senior-level executives, preferably in communications, public affairs, or a related field. Ability to thrive in a fast-paced, deadline-driven environment. Strong organizational and multitasking skills. Exceptional attention to detail and follow-through. Resourceful team player with the ability to work independently. Excellent interpersonal and communication skills. Strong writing, editing, and proofreading abilities. Professional demeanor with a high level of diplomacy and discretion. Ability to exercise sound judgment and maintain confidentiality. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, internet research, and social media platforms. The salary range for this position is $83,000.00 to $94,855.00. The actual salary paid for this position will vary based on market data, an applicant's qualifications, relevant degrees, certifications, and other factors. Our full-time employees are eligible for benefits, including health care, vision, dental, retirement, and paid leave. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
The Executive Assistant will provide sophisticated administrative and operational support to senior leaders within the U.S. Chamber of Commerce's Communication and Marketing teams. This role serves as a critical liaison, facilitating seamless communication and coordination between executives, internal teams, and external stakeholders. The ideal candidate will anticipate needs, manage complex workflows, and uphold a high level of professionalism in representing the Communication and Marketing teams. Responsibilities: Proactively manage executives' calendars and travel arrangements. Coordinate the flow of information to and from the Communication and Marketing teams, including handling calls, preparing briefing materials, maintaining organized files, and managing correspondence. Maintain and update contact databases and CRM systems relevant to media and stakeholder engagement. Prepare and submit expense reports, contracts, and vendor payments. Order and manage office supplies as needed. Greet visitors and support meeting logistics, including room setup and catering coordination. Conduct research to support communication and marketing initiatives and media outreach. Assist with or lead special projects, including event planning, media monitoring, and internal communications efforts. Qualifications: Bachelor's degree and 7+ years of experience supporting senior-level executives, preferably in communications, public affairs, or a related field. Ability to thrive in a fast-paced, deadline-driven environment. Strong organizational and multitasking skills. Exceptional attention to detail and follow-through. Resourceful team player with the ability to work independently. Excellent interpersonal and communication skills. Strong writing, editing, and proofreading abilities. Professional demeanor with a high level of diplomacy and discretion. Ability to exercise sound judgment and maintain confidentiality. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, internet research, and social media platforms. The salary range for this position is $83,000.00 to $94,855.00. The actual salary paid for this position will vary based on market data, an applicant's qualifications, relevant degrees, certifications, and other factors. Our full-time employees are eligible for benefits, including health care, vision, dental, retirement, and paid leave. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.