Job Summary
Our client is seeking an Executive Events Coordinator to join their team! This position is located in Chicago, Illinois.
Duties
Support operational excellence for meetings and events, including customer meetings, executive receptions, intimate dinners, town halls, and employee events
Manage event intake, ticketing, and planning
Own Google Calendar management for 20+ internal event spaces, serving as a key scheduling stakeholder
Plan and coordinate full event logistics, including pre-event, onsite, and post-event execution
Collaborate with internal service partners such as: Security, Facilities, Culinary, Guest Services, Workplace, Space Planning, to deliver successful events
Ensure all events align with brand standards and messaging
Liaise with and negotiate vendors to secure favorable terms for goods and services
Track event metrics and support ad hoc reporting
Contribute to the continuous improvement of team playbooks and standard operating procedures
Support additional workplace projects as assigned
Manage multiple events and projects concurrently while meeting strict deadlines
Desired Skills/Experience
Highly organized, detail-oriented, and customer-service focused
Strong written and verbal communication skills with the ability to interact confidently with executives and customers
Experience managing calendars and coordinating multiple concurrent events
Familiarity with Google Calendar and Microsoft Office suite
Ability to assess, prioritize, and manage workload in a deadline-driven environment
Strong problem-solving skills and comfort navigating changing priorities
Results-oriented mindset with a collaborative, team-first approach
Ability to work a flexible schedule as needed
Experience using ticketing or event request workflows
Prior experience supporting meetings, events, or hospitality-focused roles
Exposure to budget tracking or basic financial management
Benefits
Medical, Dental, & Vision Insurance Plans
Employee-Owned Profit Sharing (ESOP)
401K offered
The approximate pay range for this position is between
$20.00 and $29.00.
Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
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Duties
Support operational excellence for meetings and events, including customer meetings, executive receptions, intimate dinners, town halls, and employee events
Manage event intake, ticketing, and planning
Own Google Calendar management for 20+ internal event spaces, serving as a key scheduling stakeholder
Plan and coordinate full event logistics, including pre-event, onsite, and post-event execution
Collaborate with internal service partners such as: Security, Facilities, Culinary, Guest Services, Workplace, Space Planning, to deliver successful events
Ensure all events align with brand standards and messaging
Liaise with and negotiate vendors to secure favorable terms for goods and services
Track event metrics and support ad hoc reporting
Contribute to the continuous improvement of team playbooks and standard operating procedures
Support additional workplace projects as assigned
Manage multiple events and projects concurrently while meeting strict deadlines
Desired Skills/Experience
Highly organized, detail-oriented, and customer-service focused
Strong written and verbal communication skills with the ability to interact confidently with executives and customers
Experience managing calendars and coordinating multiple concurrent events
Familiarity with Google Calendar and Microsoft Office suite
Ability to assess, prioritize, and manage workload in a deadline-driven environment
Strong problem-solving skills and comfort navigating changing priorities
Results-oriented mindset with a collaborative, team-first approach
Ability to work a flexible schedule as needed
Experience using ticketing or event request workflows
Prior experience supporting meetings, events, or hospitality-focused roles
Exposure to budget tracking or basic financial management
Benefits
Medical, Dental, & Vision Insurance Plans
Employee-Owned Profit Sharing (ESOP)
401K offered
The approximate pay range for this position is between
$20.00 and $29.00.
Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
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