Real Estate Coordinator
Location: Plantation, FL
Compensation: $21-$22/hour
Job Overview Perform duties to process and deliver all Estoppels/Planned Unit Development (PUD) certificates as it relates to Accounts Receivable, within the limits of standard or accepted practice. Process updates, charges and payments for ownership changes.
Your Responsibilities
Review, manage and monitor workflow queues within the approved systems relating to Estoppels/ Mortgage PUD certificates.
Work with the property teams on PUD questions that have not been updated or completed in order to complete accurate questionnaires.
Process all manual Mortgage PUD orders and ensure the accuracy of lender forms.
Process ownership and address changes as notifications of closings are received. Submit new resident mailings/coupons when notification of closings is received.
Process charges and post payments related to closings per the closing documentation and association requirements. Prepare check requests when funds need to be moved.
Meet department SLAs and deliver products within the time frame specified within each order. Ensure accuracy of the product delivered through review and communication to both the field and client.
Research and respond to customer inquiries in a professional and timely manner.
Maintain and process records relating to property turnovers and set-up the system platform.
Assist in the sorting and distribution of department mail using approved guidelines. Maintain Residential documents and forms relating to the Resale Package.
Communicate inefficiencies, issues, or improvements necessary to management. Assist with any necessary training as requested.
Skills & Qualifications
Conduct business at all times with the highest standards of personal, professional and ethical conduct.
Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
Ensure all safety precautions are followed while performing the work.
Follow all policies and Standard Operating Procedures as instructed by Management.
Prior experience coming from mortgage, real estate or property management.
Perform any range of special projects, tasks and other related duties as assigned.
Ability to work in a team environment as well as independently and be self-driven.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
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Compensation: $21-$22/hour
Job Overview Perform duties to process and deliver all Estoppels/Planned Unit Development (PUD) certificates as it relates to Accounts Receivable, within the limits of standard or accepted practice. Process updates, charges and payments for ownership changes.
Your Responsibilities
Review, manage and monitor workflow queues within the approved systems relating to Estoppels/ Mortgage PUD certificates.
Work with the property teams on PUD questions that have not been updated or completed in order to complete accurate questionnaires.
Process all manual Mortgage PUD orders and ensure the accuracy of lender forms.
Process ownership and address changes as notifications of closings are received. Submit new resident mailings/coupons when notification of closings is received.
Process charges and post payments related to closings per the closing documentation and association requirements. Prepare check requests when funds need to be moved.
Meet department SLAs and deliver products within the time frame specified within each order. Ensure accuracy of the product delivered through review and communication to both the field and client.
Research and respond to customer inquiries in a professional and timely manner.
Maintain and process records relating to property turnovers and set-up the system platform.
Assist in the sorting and distribution of department mail using approved guidelines. Maintain Residential documents and forms relating to the Resale Package.
Communicate inefficiencies, issues, or improvements necessary to management. Assist with any necessary training as requested.
Skills & Qualifications
Conduct business at all times with the highest standards of personal, professional and ethical conduct.
Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
Ensure all safety precautions are followed while performing the work.
Follow all policies and Standard Operating Procedures as instructed by Management.
Prior experience coming from mortgage, real estate or property management.
Perform any range of special projects, tasks and other related duties as assigned.
Ability to work in a team environment as well as independently and be self-driven.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
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