Executive Assistant/Bookkeeper
Edgewood Properties, Inc., Piscataway, New Jersey, United States
About Us
EP Design Services is part of a leading real estate development firm specializing in multifamily, mixed-use, residential, retail, and commercial development.
Overview Candidate will work full-time Monday-Friday in our creative office located in Piscataway, NJ.
Position Summary Are you a detail-oriented problem solver who thrives in a dynamic, creative environment? Do you enjoy streamlining processes and keeping complex operations running smoothly? Edgewood Properties Design Services (EPDS) - our integrated architecture, engineering, interior design, and development team - is seeking an
Executive Assistant/Bookkeeper
to support our director and keep our growing department organized and efficient.
About the Role You'll be the right hand to the Director of EPDS, managing administrative operations, financial tracking, and vendor relationships. This is a hands‑on position perfect for someone who loves variety, enjoys learning new systems, and takes pride in keeping the details straight while supporting the big picture.
Responsibilities
Process and track work orders for third-party architects, engineers, and design professionals
Prepare invoices and maintain accurate billing records
Manage professional service contracts and vendor documentation
Run weekly reports on contract status, job profitability, and vendor performance
Support annual budget preparation and ongoing financial tracking
Provide executive-level administrative support to the Director, including correspondence, scheduling, and communications
Help implement and maintain our workflow management system
Coordinate department culture initiatives and internal events
Maintain organized records and tracking systems across multiple platforms
Identify opportunities to streamline operations and improve efficiency
Support the adoption of new tools and workflows as the department grows
Qualifications
3–5+ years of experience in executive assistance, bookkeeping, or operations support
Strong proficiency in MS Office (Outlook, Excel, Word) and Adobe
Exceptional organizational skills and attention to detail
Comfortable managing multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
Self-starter who can work independently and take initiative
High school diploma required; college degree preferred
Bonus: Familiarity with architecture, engineering, or design industries
Benefits In return, we offer competitive compensation, along with comprehensive benefits, including medical, dental, and vision benefits, life insurance, a 401(k) with company match, and a corporate team environment with opportunity of advancement. Also includes on-site company fitness gym, discounts on housing and home appliances.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
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EP Design Services is part of a leading real estate development firm specializing in multifamily, mixed-use, residential, retail, and commercial development.
Overview Candidate will work full-time Monday-Friday in our creative office located in Piscataway, NJ.
Position Summary Are you a detail-oriented problem solver who thrives in a dynamic, creative environment? Do you enjoy streamlining processes and keeping complex operations running smoothly? Edgewood Properties Design Services (EPDS) - our integrated architecture, engineering, interior design, and development team - is seeking an
Executive Assistant/Bookkeeper
to support our director and keep our growing department organized and efficient.
About the Role You'll be the right hand to the Director of EPDS, managing administrative operations, financial tracking, and vendor relationships. This is a hands‑on position perfect for someone who loves variety, enjoys learning new systems, and takes pride in keeping the details straight while supporting the big picture.
Responsibilities
Process and track work orders for third-party architects, engineers, and design professionals
Prepare invoices and maintain accurate billing records
Manage professional service contracts and vendor documentation
Run weekly reports on contract status, job profitability, and vendor performance
Support annual budget preparation and ongoing financial tracking
Provide executive-level administrative support to the Director, including correspondence, scheduling, and communications
Help implement and maintain our workflow management system
Coordinate department culture initiatives and internal events
Maintain organized records and tracking systems across multiple platforms
Identify opportunities to streamline operations and improve efficiency
Support the adoption of new tools and workflows as the department grows
Qualifications
3–5+ years of experience in executive assistance, bookkeeping, or operations support
Strong proficiency in MS Office (Outlook, Excel, Word) and Adobe
Exceptional organizational skills and attention to detail
Comfortable managing multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
Self-starter who can work independently and take initiative
High school diploma required; college degree preferred
Bonus: Familiarity with architecture, engineering, or design industries
Benefits In return, we offer competitive compensation, along with comprehensive benefits, including medical, dental, and vision benefits, life insurance, a 401(k) with company match, and a corporate team environment with opportunity of advancement. Also includes on-site company fitness gym, discounts on housing and home appliances.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
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