Executive Assistant / Personal Assistant
TurbineOne, San Francisco, California, United States, 94199
Executive Assistant / Personal Assistant
The Company
TurbineOne is the frontline perception company. We deliver decision-advantage and more effective situational awareness to those serving at our nation’s frontlines. Our customers value how we automate the right portions of the military intelligence cycle while keeping them in the loop. We’re a small, fast-moving, and high-performance DefenseTech startup backed by premier national-security venture capitalists. Our software—the Frontline Perception System (FPS)—brings cutting‑edge AI and machine learning directly to the tactical edge, empowering American warfighters and allied partners operating throughout the world.
Job Title:
EA/PA
Reporting directly to the Chief of Staff
Based in the U.S.
West Coast: San Francisco area preferred
Hybrid
The Role
TurbineOne is hiring an Executive Assistant / Personal Assistant to support the Chief Executive Officer (CEO). This is a highly trusted, high-impact role designed for individuals who thrive in fast-moving environments and take pride in enabling exceptional leadership performance. Candidates for this role must be Northern California‑based, preferably near San Francisco and willing to occasionally travel to Sonoma.
This role blends traditional executive assistant responsibilities with personal assistant support. You will serve as a strategic partner—anticipating needs, managing complexity, protecting executive time, and ensuring professional and personal priorities move forward seamlessly. These roles require excellent judgment, discretion, and the ability to operate independently with confidence.
Executive Support
Own complex, high-volume calendar management across multiple time zones; proactively identify conflicts, dependencies, and priorities
Coordinate domestic and international travel, including flights, lodging, ground transportation, itineraries, and contingency planning
Prepare executives for meetings by managing agendas, briefing materials, action items, and follow-ups
Serve as a primary liaison between executives and internal teams, external partners, advisors, and stakeholders
Handle highly sensitive, confidential, and time‑critical information with discretion and sound judgment
Personal Assistant Support
Manage select personal logistics for executives, including scheduling, travel planning, and personal appointments
Support family‑or‑life‑adjacent coordination as needed (schools, events, special occasions, and managing complexities that arise from overlapping personal and business travel)
Act as a trusted extension of the executive, handling tasks efficiently, professionally, and with minimal oversight
Operational & Administrative Support
Draft, manage, and organize correspondence, documents, and presentations
Track commitments, deadlines, and deliverables across professional and personal domains
Submit, track, and reconcile expenses; support light budget tracking where applicable
Coordinate logistics for meetings, dinners, offsites, and small events (venues, vendors, materials)
Support executives across company operations, partnerships, fundraising, and board engagement
Coordinate frequent travel between the Bay Area, East Coast, and customer sites
Assist with logistics related to company facilities, executive offsites, and internal events
Thrive in a startup‑style environment with ambiguity, speed, and evolving priorities
Qualifications
Required
5+ years of experience supporting senior executives (Executive Assistant, Personal Assistant, or Chief of Staff–adjacent roles)
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
High degree of professionalism, discretion, and integrity
Ability to manage competing priorities, anticipate needs, and pivot quickly
Comfort working independently in a fast‑moving environment
Proficiency with modern productivity tools (Google Workspace, calendars, Slack, expense tools)
Preferred
Experience supporting executives in defense, government, technology, or high‑growth startups
Experience managing both professional and personal responsibilities for executives
Familiarity with government or military environments
Familiarity with startup, investor‑facing, or board‑facing environments
What Success Looks Like in 6 Months
Executives feel consistently prepared, supported, and one step ahead
Calendars and travel operate smoothly with minimal fire drills
Details are handled proactively before they become problems
Strong trust is established through reliability, discretion, and follow‑through, internally and externally with critical counterparts in government and industry
Executive time and attention are protected and optimized, enabling company momentum
Compensation & Work Style
Competitive base salary aligned with market standards
Compelling equity package with standard vesting
Remote‑friendly with strong independence; proximity to executive location required
High trust, high ownership role—you control your execution while meeting the needs of the business
#J-18808-Ljbffr
Job Title:
EA/PA
Reporting directly to the Chief of Staff
Based in the U.S.
West Coast: San Francisco area preferred
Hybrid
The Role
TurbineOne is hiring an Executive Assistant / Personal Assistant to support the Chief Executive Officer (CEO). This is a highly trusted, high-impact role designed for individuals who thrive in fast-moving environments and take pride in enabling exceptional leadership performance. Candidates for this role must be Northern California‑based, preferably near San Francisco and willing to occasionally travel to Sonoma.
This role blends traditional executive assistant responsibilities with personal assistant support. You will serve as a strategic partner—anticipating needs, managing complexity, protecting executive time, and ensuring professional and personal priorities move forward seamlessly. These roles require excellent judgment, discretion, and the ability to operate independently with confidence.
Executive Support
Own complex, high-volume calendar management across multiple time zones; proactively identify conflicts, dependencies, and priorities
Coordinate domestic and international travel, including flights, lodging, ground transportation, itineraries, and contingency planning
Prepare executives for meetings by managing agendas, briefing materials, action items, and follow-ups
Serve as a primary liaison between executives and internal teams, external partners, advisors, and stakeholders
Handle highly sensitive, confidential, and time‑critical information with discretion and sound judgment
Personal Assistant Support
Manage select personal logistics for executives, including scheduling, travel planning, and personal appointments
Support family‑or‑life‑adjacent coordination as needed (schools, events, special occasions, and managing complexities that arise from overlapping personal and business travel)
Act as a trusted extension of the executive, handling tasks efficiently, professionally, and with minimal oversight
Operational & Administrative Support
Draft, manage, and organize correspondence, documents, and presentations
Track commitments, deadlines, and deliverables across professional and personal domains
Submit, track, and reconcile expenses; support light budget tracking where applicable
Coordinate logistics for meetings, dinners, offsites, and small events (venues, vendors, materials)
Support executives across company operations, partnerships, fundraising, and board engagement
Coordinate frequent travel between the Bay Area, East Coast, and customer sites
Assist with logistics related to company facilities, executive offsites, and internal events
Thrive in a startup‑style environment with ambiguity, speed, and evolving priorities
Qualifications
Required
5+ years of experience supporting senior executives (Executive Assistant, Personal Assistant, or Chief of Staff–adjacent roles)
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
High degree of professionalism, discretion, and integrity
Ability to manage competing priorities, anticipate needs, and pivot quickly
Comfort working independently in a fast‑moving environment
Proficiency with modern productivity tools (Google Workspace, calendars, Slack, expense tools)
Preferred
Experience supporting executives in defense, government, technology, or high‑growth startups
Experience managing both professional and personal responsibilities for executives
Familiarity with government or military environments
Familiarity with startup, investor‑facing, or board‑facing environments
What Success Looks Like in 6 Months
Executives feel consistently prepared, supported, and one step ahead
Calendars and travel operate smoothly with minimal fire drills
Details are handled proactively before they become problems
Strong trust is established through reliability, discretion, and follow‑through, internally and externally with critical counterparts in government and industry
Executive time and attention are protected and optimized, enabling company momentum
Compensation & Work Style
Competitive base salary aligned with market standards
Compelling equity package with standard vesting
Remote‑friendly with strong independence; proximity to executive location required
High trust, high ownership role—you control your execution while meeting the needs of the business
#J-18808-Ljbffr