Assistant to the Director for School of Criminal Justice, Forensic Science and S
Southern Miss, Hattiesburg, Mississippi, United States, 39401
Assistant to the Director for School of Criminal Justice, Forensic Science and Security
The University of Southern Mississippi is currently accepting applications for the position of Assistant to the Director for School of Criminal Justice, Forensic Science and Security. Location: Hattiesburg, Mississippi, 39406-0001, United States Division: School of Criminal Justice, Forensic Science, and Security Position Type: Staff Employment Status: Full Time Pay Grade: E07 Posting Close Date: Open Until Filled Special Instructions to Applicants
We are seeking applicants to work as an Assistant to the Director in the School of Criminal Justice, Forensic Science and Security. Please submit a resume, cover letter addressing interest in and fit for the position, and names of three references (preferably include those who were previous supervisors). Contact Dr. Brenda Rowe, Director of the School of Criminal Justice, Forensic Science and Security, for any questions about the position. Details about the School of Criminal Justice, Forensic Science and Security can be found here: www.usm.edu/criminal-justice-forensic-science-security. Application review will begin immediately and continue until the position is filled. Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B). Job Summary
This position assists the Director with the operational management, budgetary, and administrative activities of the School of Criminal Justice, Forensic Science, and Security. The role provides comprehensive support across academic, financial, personnel, facilities, and student-related functions to ensure efficient and compliant School operations. Working closely with the Director, the position coordinates communications and outreach with internal and external stakeholders and supports data reporting, assessment, and planning efforts. The position also oversees budget and resource management and facilitates personnel processes, recruitment activities, and academic scheduling in alignment with University policies and procedures. Primary Duties and Responsibilities
Provides administrative, operational, and strategic support to the School Director, including representing the School on University committees, supporting outreach initiatives, and assisting with planning and coordination of School activities. Coordinates communications and engagement with alumni, donors, advisory council members, community and industry partners, and prospective students, including planning and participating in School events, which may occur during evenings or weekends and may require occasional travel. Develops, collects, analyzes, and reports institutional data and metrics (including Helio and other reporting tools) to support assessment, reporting, and strategic decision-making. Manages and monitors the School's operating budgets and financial processes, including budget planning and reconciliation, expenditure tracking, personnel accounts, course fee audits, Foundation transactions, and processing financial, travel, and purchasing documents through University systems. Serves as the primary liaison for facilities, inventory, and building operations, overseeing inventory control and audits, coordinating maintenance and lab support, ordering supplies, submitting work orders, and ensuring classrooms, labs, and technology function effectively. Oversees personnel, academic, and student support operations under the Director's supervision, including HR and hiring processes, onboarding and offboarding, credentialing, supervision of student employees, recruitment and retention activities, course scheduling and enrollment management, and oversight of the School's website and communications. Supervises student employees and Graduate Assistants. Performs other duties as assigned. Minimum Qualifications
Bachelor's Degree from an accredited college or university in business, education, a discipline represented in the College of Arts and Sciences, or a related field; and two to three (2-3) years of experience in a role supporting academic, financial, personnel, facilities, administrative, operational management, or student-related functions in a post-secondary educational environment. Knowledge, Skills & Abilities
Excellent written and verbal communication skills, professional demeanor, integrity, tact, and good judgment; Ability to interact professionally using excellent customer service skills with potential students, students, faculty, and staff in a team environment; Ability to work with diverse populations; Ability to maintain and manage highly sensitive and confidential information and communications with discretion and integrity; Strong project management and time management skills, highly detail-oriented and with strong organizational skills; Excellent computer skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Proven execution of standard office administrative practices and procedures with a focus on efficiency and process improvement; Demonstrated supervisory and personnel management skills. Preferred Qualifications
One or more years of experience supervising hourly or salaried employees. Knowledge of HelioCampus, SOAR, SOARHR, SOARFIN, Cornerstone, BlackBaud, University Foundation Go! System, Astra, and Faculty Enlight. Valid Mississippi driver's license. About The University of Southern Mississippi
Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions. Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others. We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We're developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life.
The University of Southern Mississippi is currently accepting applications for the position of Assistant to the Director for School of Criminal Justice, Forensic Science and Security. Location: Hattiesburg, Mississippi, 39406-0001, United States Division: School of Criminal Justice, Forensic Science, and Security Position Type: Staff Employment Status: Full Time Pay Grade: E07 Posting Close Date: Open Until Filled Special Instructions to Applicants
We are seeking applicants to work as an Assistant to the Director in the School of Criminal Justice, Forensic Science and Security. Please submit a resume, cover letter addressing interest in and fit for the position, and names of three references (preferably include those who were previous supervisors). Contact Dr. Brenda Rowe, Director of the School of Criminal Justice, Forensic Science and Security, for any questions about the position. Details about the School of Criminal Justice, Forensic Science and Security can be found here: www.usm.edu/criminal-justice-forensic-science-security. Application review will begin immediately and continue until the position is filled. Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B). Job Summary
This position assists the Director with the operational management, budgetary, and administrative activities of the School of Criminal Justice, Forensic Science, and Security. The role provides comprehensive support across academic, financial, personnel, facilities, and student-related functions to ensure efficient and compliant School operations. Working closely with the Director, the position coordinates communications and outreach with internal and external stakeholders and supports data reporting, assessment, and planning efforts. The position also oversees budget and resource management and facilitates personnel processes, recruitment activities, and academic scheduling in alignment with University policies and procedures. Primary Duties and Responsibilities
Provides administrative, operational, and strategic support to the School Director, including representing the School on University committees, supporting outreach initiatives, and assisting with planning and coordination of School activities. Coordinates communications and engagement with alumni, donors, advisory council members, community and industry partners, and prospective students, including planning and participating in School events, which may occur during evenings or weekends and may require occasional travel. Develops, collects, analyzes, and reports institutional data and metrics (including Helio and other reporting tools) to support assessment, reporting, and strategic decision-making. Manages and monitors the School's operating budgets and financial processes, including budget planning and reconciliation, expenditure tracking, personnel accounts, course fee audits, Foundation transactions, and processing financial, travel, and purchasing documents through University systems. Serves as the primary liaison for facilities, inventory, and building operations, overseeing inventory control and audits, coordinating maintenance and lab support, ordering supplies, submitting work orders, and ensuring classrooms, labs, and technology function effectively. Oversees personnel, academic, and student support operations under the Director's supervision, including HR and hiring processes, onboarding and offboarding, credentialing, supervision of student employees, recruitment and retention activities, course scheduling and enrollment management, and oversight of the School's website and communications. Supervises student employees and Graduate Assistants. Performs other duties as assigned. Minimum Qualifications
Bachelor's Degree from an accredited college or university in business, education, a discipline represented in the College of Arts and Sciences, or a related field; and two to three (2-3) years of experience in a role supporting academic, financial, personnel, facilities, administrative, operational management, or student-related functions in a post-secondary educational environment. Knowledge, Skills & Abilities
Excellent written and verbal communication skills, professional demeanor, integrity, tact, and good judgment; Ability to interact professionally using excellent customer service skills with potential students, students, faculty, and staff in a team environment; Ability to work with diverse populations; Ability to maintain and manage highly sensitive and confidential information and communications with discretion and integrity; Strong project management and time management skills, highly detail-oriented and with strong organizational skills; Excellent computer skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Proven execution of standard office administrative practices and procedures with a focus on efficiency and process improvement; Demonstrated supervisory and personnel management skills. Preferred Qualifications
One or more years of experience supervising hourly or salaried employees. Knowledge of HelioCampus, SOAR, SOARHR, SOARFIN, Cornerstone, BlackBaud, University Foundation Go! System, Astra, and Faculty Enlight. Valid Mississippi driver's license. About The University of Southern Mississippi
Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions. Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others. We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We're developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life.