Municipal Court Clerk
To perform a wide variety of specialized clerical duties in support of the municipal court operation including the initiation, processing, and maintenance of legal documents, correspondence and statistics; and to provide information and assistance to the public. Supervision: General supervision provided by the Court Administrator. Essential duties and responsibilities: All behaviors comply with the Code of Conduct and Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual. Adheres to assigned work schedule as outlined in city and department attendance policies and procedures. Assist the public in person and by phone including retrieving information and files, and providing general information regarding scheduling of court dates, defensive driving, warrants, and granting extensions; assist the public in problem solving and research activities. Compile, type, record and file a wide variety of court records, reports and materials including citations, summons, warrants, letters, reports, and complaints. Operate a computer terminal and printer to type, enter, modify and retrieve a wide variety of court documents, reports, records, letters and other material, including the use of current technologies for document workflow. Prepare documents required for defendants to appeal legal cases. Sort, file, copy and distribute court documents, reports to appropriate personnel; process paperwork required by law for cases appealed to a higher court. Collect, prepare, and process payments received; assist in sorting and balancing receipts and payments; deposit preparation; prepare cash drawer for following day; and verify account information as requested. Other duties and responsibilities: Collect, sort, and process incoming and outgoing mail. May serve as a Notary Public; notarize a variety of documents related to Municipal Court business. Proof citations with the complaint for accuracy; sign and affix court seal on complaints. Prepare and mail check requests for refunds to various municipalities and the public. Maintain a records filing system. Perform other duties as assigned. Minimum job requirements: Education and experience: High School Diploma or GED, six months clerical work experience requiring public contact and the interpretation of rules and regulations, ability to type 35 wpm. Licenses and certificates: Possession of a valid driver's license, Notary Public Certification from the State of Texas upon assignment, Level I Municipal Court Clerk Certification or must attain within 12 months of hire, Level II Municipal Court Clerk Certification or must attain within 24 months of hire. Work schedule: Monday - Thursday 7:30 A.M. to 5:00 P.M. Friday 8:00 A.M. to 12:00 P.M. Required testing: Typing 35 wpm, Customer Service, Spelling, Data Entry (only if interviewed). Physical requirements / work environment: This position does not require a physical for employment. Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.
To perform a wide variety of specialized clerical duties in support of the municipal court operation including the initiation, processing, and maintenance of legal documents, correspondence and statistics; and to provide information and assistance to the public. Supervision: General supervision provided by the Court Administrator. Essential duties and responsibilities: All behaviors comply with the Code of Conduct and Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual. Adheres to assigned work schedule as outlined in city and department attendance policies and procedures. Assist the public in person and by phone including retrieving information and files, and providing general information regarding scheduling of court dates, defensive driving, warrants, and granting extensions; assist the public in problem solving and research activities. Compile, type, record and file a wide variety of court records, reports and materials including citations, summons, warrants, letters, reports, and complaints. Operate a computer terminal and printer to type, enter, modify and retrieve a wide variety of court documents, reports, records, letters and other material, including the use of current technologies for document workflow. Prepare documents required for defendants to appeal legal cases. Sort, file, copy and distribute court documents, reports to appropriate personnel; process paperwork required by law for cases appealed to a higher court. Collect, prepare, and process payments received; assist in sorting and balancing receipts and payments; deposit preparation; prepare cash drawer for following day; and verify account information as requested. Other duties and responsibilities: Collect, sort, and process incoming and outgoing mail. May serve as a Notary Public; notarize a variety of documents related to Municipal Court business. Proof citations with the complaint for accuracy; sign and affix court seal on complaints. Prepare and mail check requests for refunds to various municipalities and the public. Maintain a records filing system. Perform other duties as assigned. Minimum job requirements: Education and experience: High School Diploma or GED, six months clerical work experience requiring public contact and the interpretation of rules and regulations, ability to type 35 wpm. Licenses and certificates: Possession of a valid driver's license, Notary Public Certification from the State of Texas upon assignment, Level I Municipal Court Clerk Certification or must attain within 12 months of hire, Level II Municipal Court Clerk Certification or must attain within 24 months of hire. Work schedule: Monday - Thursday 7:30 A.M. to 5:00 P.M. Friday 8:00 A.M. to 12:00 P.M. Required testing: Typing 35 wpm, Customer Service, Spelling, Data Entry (only if interviewed). Physical requirements / work environment: This position does not require a physical for employment. Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.