Municipal Court Clerk
City of Myrtle Beach, Myrtle Beach, South Carolina, United States, 29588
Job Announcement
To be considered for this position, applications must be filled out completely and contain all employment history. Any gaps in employment greater than 6 months should be explained in the question section of the application.
Job Description City of Myrtle Beach, South Carolina
JOB DESCRIPTION
Municipal Court Clerk
All work must comply with reasonable accommodations. Employees may be required to perform duties not specifically spelled out in this description that are reasonably considered incidental.
JOB SUMMARY The purpose of this position is to provide clerical support to the Municipal Court, including receiving, indexing, recording court case information, and/or legal documents; entering and updating data into databases; and providing copies of official court and/or legal documents to the public, courts, litigants, attorneys and other appropriate parties.
ESSENTIAL JOB FUNCTIONS
Coordinates collection, receipt, and refunds of payments of fees, fines, bonds, or other fees/services: calculates fees, records transactions, issues receipts; prepares bank deposits; completes daily financial reports; checks information for accuracy; posts and amends payments and dispositions in the computer database; forwards refund requests to Finance Department; distributes refund checks as requested; documents and files as appropriate.
Processes various court-related documentation; assists in preparing, receiving, and processing subpoenas, court judgments, hearings, continuances, etc.; enters information into computer database; receives and date stamps court related and/or legal documents such as citation reports, traffic tickets, and docket reports; reviews, verifies, records and files required information.
Enters citations, tickets, dispositions of cases, and other information into department databases; updates database information; creates new spreadsheets/files; purges old data as appropriate; makes copies and distributes to appropriate parties; maintains copies in department manual files.
Maintains departmental file system: compiles documentation; prepares and sets up files, sorts/organizes documents, and files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with record retention guidelines.
Performs customer service functions: provides information/assistance regarding court proceedings, procedures, documentation, fees, case status/disposition, or other issues; distributes forms and documentation; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution; performs basic notary public duties once certified.
Operates database to retrieve/update criminal information and motor vehicle/license records: enters, removes, confirms, modifies, or updates entries and data as needed; runs inquiries on driver’s license records, criminal histories, or warrants; maintains records of validations; ensures integrity/security of data and adherence to requirements.
Prepares or completes various forms, reports, correspondence, billing statements, statistical reports, financial reports, court dockets, subpoenas lists, or other documents.
Separates tickets and puts them on transmittal to DMV.
Keeps up with law and ordinance changes.
Receives various forms, reports, correspondence, invoices, timesheets, motions, warrants, court orders, blood alcohol test results, guidelines, laws, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Communicates with supervisors, employees, other departments, City officials, Judges, lawyers, defendants, bonding agencies, law enforcement personnel, court personnel, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Maintains confidentiality of departmental documentation and issues.
Operates a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
Processes and maintains expungements in a timely manner. Mails expungements off to sled, DMV, and forwards to records. Files all expungements. Ensures all expungements are certified.
ADDITIONAL FUNCTIONS
Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, sending/receiving faxes, filing documentation, or processing incoming/outgoing mail.
Provides assistance to other employees or departments as needed.
Performs other related duties as required, requested, or assigned.
Minimum Qualifications Education and Experience:
High school diploma or GED; supplemented by one (1) year previous experience and/or training that includes court procedures, legal office work, basic bookkeeping, record management, or related field.
Licenses or Certifications:
Must possess and maintain a valid driver’s license.
Special Requirements:
None.
Knowledge, Skills and Abilities:
Knowledge of cash processing procedures.
Knowledge of court and office equipment, practices, and procedures.
Knowledge of customer service principles.
Skill in gathering information before taking action.
Skill in making decisions.
Skill in analyzing situations.
Skill in giving advice.
Skill in performing addition, subtraction, multiplication, and division; calculating decimals, percentages, and fractions; and interpreting graphs.
Ability to maintain confidentiality.
Ability to establish and maintain effective work relationships.
Ability to pay attention to details.
Ability to build rapport.
Ability to listen.
Ability to quickly learn new technology.
Ability to follow established procedures.
Ability to review, classify, categorize, prioritize, and/or analyze data.
Ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Ability to utilize a wide variety of reference and descriptive data and information.
Ability to carry out instructions furnished in written, oral, or diagrammatic form.
Ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
Ability to translate another language from to English, when applicable.
PHYSICAL DEMANDS The work is sedentary. The employee is occasionally required to exert up to 10 pounds of force to move objects. Additionally requires hearing voices and distinguishing among sounds, mental acuity, speaking, expressing ideas verbally, and visual acuity of data/color.
WORK ENVIRONMENT Work is performed indoors where essential functions are regularly performed without exposure to adverse environmental conditions. Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.
Supplemental Information No Cost Health, Dental & Vision Insurance for Fulltime Employees
401K & 457 Plans Available
State Retirement
Employee Wellness Clinic
Flex Spending Account
Employee Assistance
And much more
Equal Opportunity Employer The City of Myrtle Beach commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The City’s policy is to employ qualified persons without discrimination on the basis of any protected characteristic, including race, color, religion, national origin, citizenship, sex, political affiliation, veteran’s status, age, genetic information, sexual orientation, gender identity, to include transgender status, disability or status in any other group protected by federal/state/local law.
For questions regarding this position or the application process, please contact the City of Myrtle Beach Human Resources Department at 843-918-1114 or humanresources@cityofmyrtlebeach.com.
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Job Description City of Myrtle Beach, South Carolina
JOB DESCRIPTION
Municipal Court Clerk
All work must comply with reasonable accommodations. Employees may be required to perform duties not specifically spelled out in this description that are reasonably considered incidental.
JOB SUMMARY The purpose of this position is to provide clerical support to the Municipal Court, including receiving, indexing, recording court case information, and/or legal documents; entering and updating data into databases; and providing copies of official court and/or legal documents to the public, courts, litigants, attorneys and other appropriate parties.
ESSENTIAL JOB FUNCTIONS
Coordinates collection, receipt, and refunds of payments of fees, fines, bonds, or other fees/services: calculates fees, records transactions, issues receipts; prepares bank deposits; completes daily financial reports; checks information for accuracy; posts and amends payments and dispositions in the computer database; forwards refund requests to Finance Department; distributes refund checks as requested; documents and files as appropriate.
Processes various court-related documentation; assists in preparing, receiving, and processing subpoenas, court judgments, hearings, continuances, etc.; enters information into computer database; receives and date stamps court related and/or legal documents such as citation reports, traffic tickets, and docket reports; reviews, verifies, records and files required information.
Enters citations, tickets, dispositions of cases, and other information into department databases; updates database information; creates new spreadsheets/files; purges old data as appropriate; makes copies and distributes to appropriate parties; maintains copies in department manual files.
Maintains departmental file system: compiles documentation; prepares and sets up files, sorts/organizes documents, and files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with record retention guidelines.
Performs customer service functions: provides information/assistance regarding court proceedings, procedures, documentation, fees, case status/disposition, or other issues; distributes forms and documentation; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution; performs basic notary public duties once certified.
Operates database to retrieve/update criminal information and motor vehicle/license records: enters, removes, confirms, modifies, or updates entries and data as needed; runs inquiries on driver’s license records, criminal histories, or warrants; maintains records of validations; ensures integrity/security of data and adherence to requirements.
Prepares or completes various forms, reports, correspondence, billing statements, statistical reports, financial reports, court dockets, subpoenas lists, or other documents.
Separates tickets and puts them on transmittal to DMV.
Keeps up with law and ordinance changes.
Receives various forms, reports, correspondence, invoices, timesheets, motions, warrants, court orders, blood alcohol test results, guidelines, laws, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Communicates with supervisors, employees, other departments, City officials, Judges, lawyers, defendants, bonding agencies, law enforcement personnel, court personnel, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Maintains confidentiality of departmental documentation and issues.
Operates a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
Processes and maintains expungements in a timely manner. Mails expungements off to sled, DMV, and forwards to records. Files all expungements. Ensures all expungements are certified.
ADDITIONAL FUNCTIONS
Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, sending/receiving faxes, filing documentation, or processing incoming/outgoing mail.
Provides assistance to other employees or departments as needed.
Performs other related duties as required, requested, or assigned.
Minimum Qualifications Education and Experience:
High school diploma or GED; supplemented by one (1) year previous experience and/or training that includes court procedures, legal office work, basic bookkeeping, record management, or related field.
Licenses or Certifications:
Must possess and maintain a valid driver’s license.
Special Requirements:
None.
Knowledge, Skills and Abilities:
Knowledge of cash processing procedures.
Knowledge of court and office equipment, practices, and procedures.
Knowledge of customer service principles.
Skill in gathering information before taking action.
Skill in making decisions.
Skill in analyzing situations.
Skill in giving advice.
Skill in performing addition, subtraction, multiplication, and division; calculating decimals, percentages, and fractions; and interpreting graphs.
Ability to maintain confidentiality.
Ability to establish and maintain effective work relationships.
Ability to pay attention to details.
Ability to build rapport.
Ability to listen.
Ability to quickly learn new technology.
Ability to follow established procedures.
Ability to review, classify, categorize, prioritize, and/or analyze data.
Ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Ability to utilize a wide variety of reference and descriptive data and information.
Ability to carry out instructions furnished in written, oral, or diagrammatic form.
Ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
Ability to translate another language from to English, when applicable.
PHYSICAL DEMANDS The work is sedentary. The employee is occasionally required to exert up to 10 pounds of force to move objects. Additionally requires hearing voices and distinguishing among sounds, mental acuity, speaking, expressing ideas verbally, and visual acuity of data/color.
WORK ENVIRONMENT Work is performed indoors where essential functions are regularly performed without exposure to adverse environmental conditions. Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.
Supplemental Information No Cost Health, Dental & Vision Insurance for Fulltime Employees
401K & 457 Plans Available
State Retirement
Employee Wellness Clinic
Flex Spending Account
Employee Assistance
And much more
Equal Opportunity Employer The City of Myrtle Beach commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The City’s policy is to employ qualified persons without discrimination on the basis of any protected characteristic, including race, color, religion, national origin, citizenship, sex, political affiliation, veteran’s status, age, genetic information, sexual orientation, gender identity, to include transgender status, disability or status in any other group protected by federal/state/local law.
For questions regarding this position or the application process, please contact the City of Myrtle Beach Human Resources Department at 843-918-1114 or humanresources@cityofmyrtlebeach.com.
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