This role supports daily operations across brokerage transactions, listings, property management, and executive-level organization. The successful candidate will manage tasks from assignment through completion, maintain accurate systems, and ensure continuity across transactions and projects.
This position requires strong organizational skills, attention to detail, responsiveness during work hours, and the ability to work independently once direction is provided.
Responsibilities
Transaction & Deal Coordination
Coordinate the full lifecycle of real estate transactions from offer through closing Prepare and organize purchase memorandums, contracts, disclosures, and addenda using Dotloop and DocuSign Track transaction timelines and required milestones in accordance with established SOPs Maintain continuity across emails, documents, and transaction records Communicate with attorneys, lenders, inspectors, and title companies to support timely closings Coordinate post-closing follow-ups, including client reviews and referrals Listings & Showings
Coordinate listing preparation, including photography, signage, lockboxes, and marketing logistics Upload and manage listings in MLS Track listing paperwork sent, signed, and pending Schedule and manage showings using ShowingTime Provide regular status updates on listings and activity Systems, Organization & Operations
Maintain accurate and organized systems within: Google Drive / Google Workspace Lofty CRM Dotloop Track tasks digitally from assignment through completion Ensure documentation and task tracking are centralized and up to date Identify and implement workflow improvements to enhance operational efficiency Property Management, Purchasing & Financial Support
Assist with paying property bills and tracking expenses using Buildium Track expenses for rental properties, renovations, and investments Assist with purchasing materials, supplies, and services Coordinate deliveries, timelines, and vendor follow-ups Support QuickBooks data entry, reconciliations, and wire tracking Assist with entity setup (LLCs) and compliance documentation Track commissions and basic banking activity Executive Support
Manage calendars, scheduling, and inbox organization Draft professional correspondence and internal documentation Track renovation and investment projects and coordinate vendors and contractors Qualifications
Valid driver’s license and reliable personal vehicle Strong working knowledge of Google Workspace (Docs, Sheets, Gmail, Calendar) Minimum of
2 years’ experience
in real estate operations, transaction coordination, or property management Experience with Dotloop, DocuSign, CRM systems (Lofty preferred), and Buildium or similar platforms Ability to manage multiple tasks and priorities independently Experience working with structured processes or SOPs Strong responsiveness and communication during work hours (phone, email, text) Compensation
$50,000 - $55,000 yearly About YHSGR- Besmatch
We are a high-volume real estate brokerage and investment firm specializing in acquisitions, sales, property management, and development. Our operation is fast-paced, detail-driven, and systems-oriented. We work with clear processes, defined expectations, and a strong focus on execution. We are seeking a
Real Estate Executive Assistant / Operations & Transaction Coordinator
to work directly with ownership and a lead real estate professional. This role is ideal for someone who thrives in structured environments, follows established processes, manages multiple priorities independently, and takes ownership of outcomes.
#J-18808-Ljbffr
Transaction & Deal Coordination
Coordinate the full lifecycle of real estate transactions from offer through closing Prepare and organize purchase memorandums, contracts, disclosures, and addenda using Dotloop and DocuSign Track transaction timelines and required milestones in accordance with established SOPs Maintain continuity across emails, documents, and transaction records Communicate with attorneys, lenders, inspectors, and title companies to support timely closings Coordinate post-closing follow-ups, including client reviews and referrals Listings & Showings
Coordinate listing preparation, including photography, signage, lockboxes, and marketing logistics Upload and manage listings in MLS Track listing paperwork sent, signed, and pending Schedule and manage showings using ShowingTime Provide regular status updates on listings and activity Systems, Organization & Operations
Maintain accurate and organized systems within: Google Drive / Google Workspace Lofty CRM Dotloop Track tasks digitally from assignment through completion Ensure documentation and task tracking are centralized and up to date Identify and implement workflow improvements to enhance operational efficiency Property Management, Purchasing & Financial Support
Assist with paying property bills and tracking expenses using Buildium Track expenses for rental properties, renovations, and investments Assist with purchasing materials, supplies, and services Coordinate deliveries, timelines, and vendor follow-ups Support QuickBooks data entry, reconciliations, and wire tracking Assist with entity setup (LLCs) and compliance documentation Track commissions and basic banking activity Executive Support
Manage calendars, scheduling, and inbox organization Draft professional correspondence and internal documentation Track renovation and investment projects and coordinate vendors and contractors Qualifications
Valid driver’s license and reliable personal vehicle Strong working knowledge of Google Workspace (Docs, Sheets, Gmail, Calendar) Minimum of
2 years’ experience
in real estate operations, transaction coordination, or property management Experience with Dotloop, DocuSign, CRM systems (Lofty preferred), and Buildium or similar platforms Ability to manage multiple tasks and priorities independently Experience working with structured processes or SOPs Strong responsiveness and communication during work hours (phone, email, text) Compensation
$50,000 - $55,000 yearly About YHSGR- Besmatch
We are a high-volume real estate brokerage and investment firm specializing in acquisitions, sales, property management, and development. Our operation is fast-paced, detail-driven, and systems-oriented. We work with clear processes, defined expectations, and a strong focus on execution. We are seeking a
Real Estate Executive Assistant / Operations & Transaction Coordinator
to work directly with ownership and a lead real estate professional. This role is ideal for someone who thrives in structured environments, follows established processes, manages multiple priorities independently, and takes ownership of outcomes.
#J-18808-Ljbffr