About Transdev
Transdev is a global mobility company that operates transportation systems for cities, counties, airports, companies, and universities across the U.S. With 32,000 employees in 400 locations and more than 17,000 vehicles, Transdev provides safe, reliable, and innovative mobility solutions. Learn more at
TransdevNA.com
or watch an overview video on YouTube.
About the Role The Executive Administrator for the CEO supports the CEO and other C‑suite executives, enabling them to focus on strategic objectives by handling administrative tasks efficiently and professionally. Strong organizational skills, attention to detail, discretion, and excellent communication abilities are essential.
Location: Lombard, Illinois (eligible candidates from the greater Chicagoland or Cincinnati metropolitan areas). Relocation assistance is not being offered.
Salary Range: $80,000 – $95,000 annually.
Benefits
Vacation: minimum of two (2) weeks
Sick days: 5 days
Holidays: 12 days (8 standard, 4 floating)
401(k) retirement plan, medical, dental, vision, life insurance, short‑term and voluntary long‑term disability
Other standard benefits
Executive Support and Coordination
Serve as a liaison between executives and department heads, ensuring effective communication and collaboration.
Organize and oversee meeting logistics, including creating presentations, preparing materials, and summarizing meeting outcomes.
Executive Calendar Management
Manage the complex schedules of the CEO and other C‑suite members.
Schedule meetings, appointments, and conference calls, ensuring all commitments are organized efficiently.
Travel Arrangements
Handle all aspects of travel arrangements for executives, including booking flights, hotels, transportation, and preparing detailed itineraries.
Manage travel expenses and reimbursements.
Strategic Planning and Project Management
Collaborate with senior leadership to define, prioritize, and execute strategic initiatives.
Track and manage key projects to ensure alignment with organizational goals, timelines, and budget requirements.
Provide regular updates to executives on project progress, risks, and key metrics.
Communication Management
Manage executives’ email accounts, screen incoming emails, draft responses, and ensure urgent matters are addressed promptly.
Handle other forms of correspondence as necessary.
Document Preparation and Review
Assist with the preparation, editing, and formatting of documents such as presentations, reports, memos, and proposals.
Ensure accuracy and adherence to company standards.
Communication and Representation
Act as a representative of the executive team in internal and external communications.
Draft communications, announcements, and reports on behalf of leadership.
Build and maintain relationships with key stakeholders, promoting a culture of open communication and teamwork.
Special Projects and Ad‑Hoc Support
Lead ad‑hoc initiatives involving high‑level research, analysis, and reporting.
Provide administrative support for special projects, including board meetings, company events, and high‑priority deadlines.
Office Management
Oversee general office operations and administrative tasks, such as ordering supplies, managing office equipment, coordinating office maintenance, and ensuring a smoothly running office environment.
Required Experience
Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly and with excellent attention to detail.
Very strong interpersonal skills and ability to build relationships with internal and external stakeholders.
Expert level written and verbal communication skills.
Demonstrated proactive problem‑solving and strong decision‑making capability.
Highly resourceful team player, effective independently as well.
Ability to handle confidential information with discretion and adapt to competing demands while providing high‑performance service.
Advanced experience with Outlook (mail merge, conditional formatting, template creation, cross‑posting between calendars, exporting spreadsheets).
Preferred Experience
Six or more years of executive administrative assistant experience supporting executive-level staff.
Required Education High School Diploma Required, Bachelor’s Degree Preferred.
Travel Requirement Travel outside the immediate area
Pre‑Employment Requirements
Drug testing
Background check
Physical Requirements
Must be able to work shifts or flexible work schedules as needed.
100% of work is accomplished indoors and in air‑conditioned or well‑ventilated facilities.
Work is accomplished in an office or cubicle space equipped with a telephone and computer.
Employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen.
Equal Employment Opportunity Statement Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, or any other legally protected status. Drug‑free workplace. If based in the United States, applicants must be eligible to work in the U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please click here for the California Employee Privacy Policy.
#J-18808-Ljbffr
TransdevNA.com
or watch an overview video on YouTube.
About the Role The Executive Administrator for the CEO supports the CEO and other C‑suite executives, enabling them to focus on strategic objectives by handling administrative tasks efficiently and professionally. Strong organizational skills, attention to detail, discretion, and excellent communication abilities are essential.
Location: Lombard, Illinois (eligible candidates from the greater Chicagoland or Cincinnati metropolitan areas). Relocation assistance is not being offered.
Salary Range: $80,000 – $95,000 annually.
Benefits
Vacation: minimum of two (2) weeks
Sick days: 5 days
Holidays: 12 days (8 standard, 4 floating)
401(k) retirement plan, medical, dental, vision, life insurance, short‑term and voluntary long‑term disability
Other standard benefits
Executive Support and Coordination
Serve as a liaison between executives and department heads, ensuring effective communication and collaboration.
Organize and oversee meeting logistics, including creating presentations, preparing materials, and summarizing meeting outcomes.
Executive Calendar Management
Manage the complex schedules of the CEO and other C‑suite members.
Schedule meetings, appointments, and conference calls, ensuring all commitments are organized efficiently.
Travel Arrangements
Handle all aspects of travel arrangements for executives, including booking flights, hotels, transportation, and preparing detailed itineraries.
Manage travel expenses and reimbursements.
Strategic Planning and Project Management
Collaborate with senior leadership to define, prioritize, and execute strategic initiatives.
Track and manage key projects to ensure alignment with organizational goals, timelines, and budget requirements.
Provide regular updates to executives on project progress, risks, and key metrics.
Communication Management
Manage executives’ email accounts, screen incoming emails, draft responses, and ensure urgent matters are addressed promptly.
Handle other forms of correspondence as necessary.
Document Preparation and Review
Assist with the preparation, editing, and formatting of documents such as presentations, reports, memos, and proposals.
Ensure accuracy and adherence to company standards.
Communication and Representation
Act as a representative of the executive team in internal and external communications.
Draft communications, announcements, and reports on behalf of leadership.
Build and maintain relationships with key stakeholders, promoting a culture of open communication and teamwork.
Special Projects and Ad‑Hoc Support
Lead ad‑hoc initiatives involving high‑level research, analysis, and reporting.
Provide administrative support for special projects, including board meetings, company events, and high‑priority deadlines.
Office Management
Oversee general office operations and administrative tasks, such as ordering supplies, managing office equipment, coordinating office maintenance, and ensuring a smoothly running office environment.
Required Experience
Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly and with excellent attention to detail.
Very strong interpersonal skills and ability to build relationships with internal and external stakeholders.
Expert level written and verbal communication skills.
Demonstrated proactive problem‑solving and strong decision‑making capability.
Highly resourceful team player, effective independently as well.
Ability to handle confidential information with discretion and adapt to competing demands while providing high‑performance service.
Advanced experience with Outlook (mail merge, conditional formatting, template creation, cross‑posting between calendars, exporting spreadsheets).
Preferred Experience
Six or more years of executive administrative assistant experience supporting executive-level staff.
Required Education High School Diploma Required, Bachelor’s Degree Preferred.
Travel Requirement Travel outside the immediate area
Pre‑Employment Requirements
Drug testing
Background check
Physical Requirements
Must be able to work shifts or flexible work schedules as needed.
100% of work is accomplished indoors and in air‑conditioned or well‑ventilated facilities.
Work is accomplished in an office or cubicle space equipped with a telephone and computer.
Employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen.
Equal Employment Opportunity Statement Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, or any other legally protected status. Drug‑free workplace. If based in the United States, applicants must be eligible to work in the U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please click here for the California Employee Privacy Policy.
#J-18808-Ljbffr