Proposal Coordinator | Construction Marketing & RFP Production | Adobe InDesign
Pave Talent, California, Missouri, United States, 65018
Pave Talent is hiring on behalf of our client, a 100% employee-owned Southern California commercial general contractor with multiple offices statewide. They deliver high-profile projects across education, healthcare, civic, entertainment, and hospitality, the kind of builds that shape communities and win industry recognition.
THE OPPORTUNITY You'll support the development, coordination, and production of proposals, qualifications packages, and marketing deliverables for project pursuits. You'll work alongside a Proposal Manager and a tight-knit team of 4 to 5 marketing professionals, with direct mentorship from a 14+ year industry veteran who has seen coordinators grow into managers and beyond.
This is an excellent launch pad for someone building a career in construction marketing. You'll get exposure to the full pursuit cycle, from RFQs and RFPs to interview prep and client events, while developing skills in technical writing, data management, and creative production using Adobe InDesign, Illustrator, and Photoshop.
THE CAREER PATH This isn't a dead-end coordinator role. The team has a track record of developing talent internally. Marketing Coordinators have progressed to Proposal Manager and Senior Proposal Manager roles at this company. If you want to own pursuits eventually, this is where you learn how.
THREE MUST-HAVES
Marketing or Proposal Coordination Experience.
You've supported RFQ/RFP responses, helped assemble qualifications packages, or managed marketing deliverables in a professional setting. Construction or AEC industry experience is strongly preferred, but we'll consider candidates with transferable skills from architecture, engineering, or professional services firms.
Detail Orientation and Data Management.
You're the person who catches formatting inconsistencies, typos, and data mismatches before they go out the door. You can maintain accurate project data, manage resume databases, and keep information sheets current without things falling through the cracks.
Written Communication Skills.
You can write clearly and edit for consistency. You don't need to be a creative director, but you need to produce polished, professional content that represents a company well to prospective clients.
STRONG FIT
1 to 3 years of experience in marketing, proposals, or construction industry coordination
Proficiency in Microsoft Suite (Outlook, Teams, Word, Excel)
Familiarity with Adobe Creative Suite (InDesign, Illustrator, Photoshop)
Bachelor's degree in Marketing, Communications, or related field
Collaborative mindset and excited to learn in-office from experienced team members
You've worked with CRM systems or databases and understand the importance of clean data
NOT A FIT
Candidates who need to be fully remote. This is an on-site role (5 days initially for training, with flexibility earned over time).
Pure social media or digital marketing specialists with no proposal or content production experience.
Candidates looking for a solo contributor role. This is a collaborative, team-driven environment where you'll work closely with Proposal Managers, BD teams, and project executives.
WHAT YOU WILL DO
Support the response and production of RFQ and RFP deliverables for project pursuits
Maintain accurate Work in Progress and Recently Completed
Collect and manage resume data for employees; prepare project-specific resumes tailored to each pursuit
Update and maintain Project Information Sheets and Project Splash Sheets Support creation of proposal elements including narratives, graphics, infographics, and site logistics plans
Help the Sales Team access critical marketing data about staff and project experience
Support data input and management in CRM software
Attend conferences and industry events as requested to represent the firm
COMPENSATION AND BENEFITS Base Salary:
$90,000 to $112,000 (based on experience)
Annual Bonus:
Up to 3% of base salary (performance-based)
ESOP Stock Interest:
As a 100% employee-owned company, you'll receive stock that grows with company performance. This is real equity, not a token benefit.
Benefits from Day 1:
Medical, dental, vision, 401(k) with employer match, flexible PTO, tuition reimbursement, and more
Work Arrangement:
On-site in San Fernando, CA (5 days during initial training and mentorship period, with flexibility earned over time)
Interview Process:
Prescreen + 2 to 4 interviews. Panel interviews are sometimes possible to accelerate the timeline.
ABOUT THE COMPANY This is a nationally ranked, 100% employee-owned commercial GC headquartered in Southern California with multiple offices across the state. They've been building landmark projects for decades across education, healthcare, civic, entertainment, and hospitality sectors. The culture is collaborative and driven by employee-ownership, where everyone has real skin in the game.
Apply via LinkedIn and we'll be in touch.
Confidential search; your application is fully private.
#J-18808-Ljbffr
THE OPPORTUNITY You'll support the development, coordination, and production of proposals, qualifications packages, and marketing deliverables for project pursuits. You'll work alongside a Proposal Manager and a tight-knit team of 4 to 5 marketing professionals, with direct mentorship from a 14+ year industry veteran who has seen coordinators grow into managers and beyond.
This is an excellent launch pad for someone building a career in construction marketing. You'll get exposure to the full pursuit cycle, from RFQs and RFPs to interview prep and client events, while developing skills in technical writing, data management, and creative production using Adobe InDesign, Illustrator, and Photoshop.
THE CAREER PATH This isn't a dead-end coordinator role. The team has a track record of developing talent internally. Marketing Coordinators have progressed to Proposal Manager and Senior Proposal Manager roles at this company. If you want to own pursuits eventually, this is where you learn how.
THREE MUST-HAVES
Marketing or Proposal Coordination Experience.
You've supported RFQ/RFP responses, helped assemble qualifications packages, or managed marketing deliverables in a professional setting. Construction or AEC industry experience is strongly preferred, but we'll consider candidates with transferable skills from architecture, engineering, or professional services firms.
Detail Orientation and Data Management.
You're the person who catches formatting inconsistencies, typos, and data mismatches before they go out the door. You can maintain accurate project data, manage resume databases, and keep information sheets current without things falling through the cracks.
Written Communication Skills.
You can write clearly and edit for consistency. You don't need to be a creative director, but you need to produce polished, professional content that represents a company well to prospective clients.
STRONG FIT
1 to 3 years of experience in marketing, proposals, or construction industry coordination
Proficiency in Microsoft Suite (Outlook, Teams, Word, Excel)
Familiarity with Adobe Creative Suite (InDesign, Illustrator, Photoshop)
Bachelor's degree in Marketing, Communications, or related field
Collaborative mindset and excited to learn in-office from experienced team members
You've worked with CRM systems or databases and understand the importance of clean data
NOT A FIT
Candidates who need to be fully remote. This is an on-site role (5 days initially for training, with flexibility earned over time).
Pure social media or digital marketing specialists with no proposal or content production experience.
Candidates looking for a solo contributor role. This is a collaborative, team-driven environment where you'll work closely with Proposal Managers, BD teams, and project executives.
WHAT YOU WILL DO
Support the response and production of RFQ and RFP deliverables for project pursuits
Maintain accurate Work in Progress and Recently Completed
Collect and manage resume data for employees; prepare project-specific resumes tailored to each pursuit
Update and maintain Project Information Sheets and Project Splash Sheets Support creation of proposal elements including narratives, graphics, infographics, and site logistics plans
Help the Sales Team access critical marketing data about staff and project experience
Support data input and management in CRM software
Attend conferences and industry events as requested to represent the firm
COMPENSATION AND BENEFITS Base Salary:
$90,000 to $112,000 (based on experience)
Annual Bonus:
Up to 3% of base salary (performance-based)
ESOP Stock Interest:
As a 100% employee-owned company, you'll receive stock that grows with company performance. This is real equity, not a token benefit.
Benefits from Day 1:
Medical, dental, vision, 401(k) with employer match, flexible PTO, tuition reimbursement, and more
Work Arrangement:
On-site in San Fernando, CA (5 days during initial training and mentorship period, with flexibility earned over time)
Interview Process:
Prescreen + 2 to 4 interviews. Panel interviews are sometimes possible to accelerate the timeline.
ABOUT THE COMPANY This is a nationally ranked, 100% employee-owned commercial GC headquartered in Southern California with multiple offices across the state. They've been building landmark projects for decades across education, healthcare, civic, entertainment, and hospitality sectors. The culture is collaborative and driven by employee-ownership, where everyone has real skin in the game.
Apply via LinkedIn and we'll be in touch.
Confidential search; your application is fully private.
#J-18808-Ljbffr