MEB is seeking an experienced Proposal Coordinator to join our dynamic Marketing Team in our Chesapeake, VA headquarters. This exciting opportunity is ideal for a detail-oriented, proactive marketing professional who enjoys, and has experience with, collaborating in a team environment to develop winning AEC proposals from the opportunity stage through debrief.
If you bring structure to complex pursuits, translate technical input into clear messaging, and thrive in a deadline-driven environment, wed like to meet you.
Core Areas of Responsibility.
Pursuit Marketing Production Coordinate, edit, and produce pursuit marketing materials (qualifications packages, proposals, presentations/interviews, etc.) for public and private clients, and assist with writing non-technical content.
Pursuit Planning & Scheduling Plan and facilitate kickoff and review meetings; set timelines and expectations for the pursuit team (Marketing, Business Development, Project Managers, and Executives) to maintain internal deadlines and keep the process moving forward.
Pursuit Strategy & Messaging Collaborate with pursuit team to develop pursuit strategy and win themes and ensure messaging is conveyed throughout pursuit documents.
Team & Partner Coordination Solicit and coordinate information from subconsultants, subcontractors, and other team members for inclusion in pursuit materials.
Graphic Design & Layout Creative layout and graphic creation to support and improve narrative content.
Content Refinement & Clarity Refine and organize proposal content to translate technical information into clear, client-focused messaging.
Interview & Presentation Support Participate in pre-interview planning and presentation creation, rehearsal, and providing coaching and feedback, as necessary.
CRM & Content Management Maintain accurate pursuit records and manage project/resume/opportunity record updates in the CRM (Unanet) and content libraries in Creative Cloud.
Reporting & Metrics Use CRM to generate reports and metrics to support pursuit success.
Hard-Bid Support Support Estimating/Preconstruction Department with firm qualifications needed for hard bid pursuits.
Marketing Campaign Support Collaborate with Marketing/Business Development Team to support targeted marketing campaigns aligning with current and future opportunities.
- Events & Internal Initiatives Assist Marketing Team with large company events and internal initiatives.
- 3-5 years of experience developing AEC proposals.
- Proficiency with Adobe Creative Suite (InDesign, Illustrator and Photoshop) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Teams).
- Ability to create strong document layouts and graphics while upholding brand standards.
- Experience working with pursuit tracking and CRM systems (preferred but not required).
- Strong writing, editing, and storytelling skills for technical and client-focused narratives.
- Highly organized, self?motivated, and able to manage multiple priorities with minimal supervision.
- Excellent communication and interpersonal skills, with a collaborative mindset.
- Analytical mindset with an eye for compliance and strategy.
- Ability to work independently while supporting team?based pursuits.
- Bachelors degree in Marketing, Communications, English, Psychology, or a related field (preferred but not required).
Equal Opportunity Employer, including disabled and veterans.
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