Aecon About the Company
Aecon is a North American leader in infrastructure development, building projects that sustain future generations. We lead transformative projects in transportation and energy, partnering daily to build, connect, power, and strengthen communities.
Core Values
- Safety Always Our number one core value. If we cant do it safely, we dont do it at all.
- Integrity We lead by example, with humility and courage.
- Accountability Were passionate about delivering on our commitments.
- Inclusion We provide equitable opportunities for everyone.
Employee Care
- Support for mental, emotional, and physical well?being.
- Career building via Aecon University and Leadership Programs.
- Commitment to inclusive work environments with programs like Diversity, Equity, Inclusion, Accessibility training, Women in Trades, Diversity in Trades, ERGs.
- Leadership in sustainable construction; responsible operations minimizing environmental impact.
Job Overview
Were seeking a Proposal Coordinator to manage and coordinate proposals (RFPs, RFIs, RFQs) to prospective clients. This role is central in the business development lifecycle, acting as a point of contact and ensuring all proposal elements are completed on time, meet quality standards, and comply with requirements.
Key Responsibilities
- Proposal Process Management Develop and manage proposal schedules, outline deadlines, ensure deliverables meet timelines.
- Coordination and Collaboration Liaise between business development, estimating, finance, engineering, legal, contracts, quality, CM/PM, procurement to gather information and ensure content consistency.
- Content Development and Organization Draft sections, edit contributions, maintain a library of standard proposal content.
- Quality Assurance and Compliance Review and edit content for accuracy, completeness, grammar; ensure formatting and graphics meet company standards and RFP requirements.
- Communication and Follow?Up Facilitate kickoff and debrief meetings, communicate progress, provide feedback, coordinate post?submission follow?up.
- Administrative Tasks Manage printing and production of materials, track proposal status, maintain databases and files.
Essential Skills and Qualifications
- Bachelors degree in business, marketing, communications, English, or related field (preferred).
- Exceptional writing, editing, and proofreading skills with keen eye for detail.
- Strong organizational, time?management, and project?management skills to handle multiple tasks and meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with graphic design software (Adobe Creative Suite) is a plus.
- Excellent verbal and written communication skills to collaborate with diverse teams and senior leadership.
- Thorough understanding of the proposal development process and RFP/RFI requirements.
- Industry knowledge: commercial and federal nuclear, familiarity with FAR/DFARS and related regulations (highly beneficial).
Seniority Level
- Entry level
Employment Type
- Full?time
Job Function
- Other
Industries
- Construction
Aecon fosters diversity, inclusion and belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.
We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.
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