Order Entry / Invoicing Specialist

Order Entry/Invoicing Specialist

This position supports all incoming and outgoing shipments to ensure accurate invoicing. The ideal candidate will manage inventory, maintain precise documentation, and facilitate smooth operations. The role is primarily based in the front office where the candidate will log parts as trucks arrive and depart, and update customers on parts via email. Interaction with the plant floor is limited to locating shipments for customers and providing accurate ETAs. Heavy use of Microsoft Office, email, and Visual Shop ERP for invoicing and order entry is required.

Responsibilities

• Tag all incoming and outgoing parts and shipments, ensuring accurate setup in Visual Shop for precise invoicing.
• Complete daily invoicing for all shipments.
• Perform inventory counts and maintain accurate records.
• Handle ordering of supplies and materials.
• Manage third-party billing processes.

Essential Skills

• Proficient in data entry and Microsoft Office.
• Experience in a warehouse or manufacturing setting.
• Billing and inventory count experience, including invoice processing.

Additional Skills & Qualifications

• Strong organizational skills and attention to detail.
• Effective communication and interpersonal abilities.
• Ability to remain calm and patient in a fast-paced environment.
• Basic knowledge of inventory and shipping processes preferred.
• Strong data entry skills and billing knowledge.

Job Type & Location

This is a Contract to Hire position based out of Warren, MI.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Warren, MI.

Application Deadline

This position is anticipated to close on Feb 23, 2026.