Proposal Specialist - Tampa FL

Job Opportunity: Proposal Specialist

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please follow the next steps.

At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purposeto make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more.

Position Overview: Are you looking to play a pivotal role at one of the fastest-growing AEC (architecture, engineering, and construction) firms in the United States? As UES continues its rapid expansion, we are looking for a Proposal Specialist to support our National Accounts by providing the administrative and operational structure necessary to win high-stakes work.

In this role, you will drive the production of proposals, qualifications packages, and marketing materials for RFPs, RFQs, and RFIs. Partnering with the Proposal Manager and collaborating with technical and business development teams, you will ensure every submission is clear, accurate, and strategically aligned with both UES standards and client requirements.

If you are a detail-oriented professional who thrives on managing complex deadlines and ensuring every submission is mission-ready, we invite you to apply and help us secure the future of our national partnerships!

Responsibilities

• Assist in drafting, editing, formatting, and proofreading proposal content including project descriptions, resumes, cover letters, and other response materials.
• Support the compliance review of RFP requirements, helping to ensure responses align with client specifications and internal quality standards.
• Collaborate with technical staff, marketing, and other proposal contributors to gather content and ensure timely responses.
• Help maintain and update boilerplate text, staff bios, project sheets, and proposal templates within the content library.
• Format and assemble final proposal documents in accordance with company branding and visual standards using tools like InDesign and Microsoft Office.
• Track proposal-related tasks and deadlines, maintaining checklists and status updates throughout the proposal lifecycle.
• Support the production, delivery, and archiving of submitted proposals.
• Participate in proposal kickoff meetings, internal reviews, and debrief sessions to gain exposure to best practices and team coordination.