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Every career with Hearst Television is like a story. How it develops, where it takes you, the milestones you reach along the way – you’ve got a lot to look forward to as your unique career story unfolds. Hearst Television, a subsidiary of Hearst, owns and operates local television and radio stations serving nearly three dozen U.S. cities, reaching 24 million U.S. television households. Through its partnership with nearly all major networks, Hearst Television distributes national content across more than 120 video channels, including programming from ABC, NBC, CBS, CW, MY Net, MeTV, This TV, Estrella, and more. Hearst Television is recognized as one of the industry's premier companies. It has been honored with numerous awards for distinguished journalism and industry innovation, including the Walter Cronkite Award for political journalism, the national Edward R. Murrow Award, the DuPont-Columbia Award, and the George Foster Peabody Award.

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Administrative Assistant

The Administrative Assistant assists the Property Manager and Assistant Manager in managing all move-ins, move-outs, re-certifications and unit inspections for the property. This position regularly processes detailed paperwork, and interacts extensively with residents and staff. The ideal candidate is a team player with strong interpersonal, customer service, and organizational skills who pays attention to detail and thrives in active and bustling neighborhoods.

Status: Full-time, Nonexempt, Regular

Location: Polk Gulch neighborhood, San Francisco

Hours: Monday through Friday; 8:30 a.m. to 5:00 p.m.

Salary: $25.81 - $27.17 per hour; Comprehensive benefits

Schedule: Weekly Schedule. Onsite

The Organization: A private non-profit founded in 1977, Chinatown Community Development Center believes in a comprehensive vision of community. We own and/or manage approximately 37 affordable housing buildings serving over 4,500 low-income seniors, single adults, formerly homeless adults, and families of diverse ethnic and cultural backgrounds in San Francisco's Chinatown, Tenderloin, Western Addition, and Polk Gulch neighborhoods. We also build housing, develop grassroots leadership, and engage low-income residents and youth. Our employees are passionate about the mission; thrive in a family organizational culture; and embody values of empowerment, teamwork, and compassion. Chinatown CDC serves a diverse population and is committed to hiring practices that provide culturally competent services. We encourage people of color to apply.

Essential Functions:

Create and maintain tenant files and applicant waiting lists
Assist with processing applications, move-ins, and move-outs
Assist with initial/interim/annual re-certifications and unit inspections
Handle typing, photocopying, faxing, and filing

Job Responsibilities:

Create and maintain tenant files and applicant waiting lists
Assist with processing applications, move-ins, move-outs
Assist with initial/interim/annual re-certifications and unit inspections
Relay any reasonable accommodation request to Property Manager
Process daily email and screen phone calls
Maintain orderliness of property management office
Handle typing, photocopying, faxing, and filing
Responsible for managing the building when Property Manager is off-site
Other duties to support Property Manager, as needed
Assist in rent collection and processing
Enter work orders in Yardi software
Complete tasks and projects in a timely and accurate manner

Other:

Embody organization values (respect & compassion, empowerment, teamwork)
Contribute to a safe and pleasant work environment
Follow policies, procedures, and safe work practices
Other duties as assigned

Knowledge, Skills, and Experience:

Working knowledge of Microsoft Word, Excel, and Outlook
Good written and verbal communication skills
Ability to work independently
Pleasant and professional manner with residents
Ability to work with people of diverse social, economic, and ethnic backgrounds

Minimum Qualifications:

One (1) year office or administrative experience
One (1) year experience using MS Excel (including formulas) for work or projects
One (1) year experience using MS Word, Outlook, and the Internet
High school graduate or GED equivalent
Basic math skills

Preferred Qualifications:

Bilingual in Russian or Chinese and English
Experience with low-income/affordable residential property management
Experience with security and/or reception work
Tax Credit Specialist (TCS), California Certified Residential Manager (CCRM) or other equivalent designations
Experience with Property Management software, especially Yardi

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Administrative Assistant

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